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Why GradeQuick? Web Based Reports Edline Interface

Overview and Basics Entering Assignments (Tests) Weighting Categories Table of Contents Customizing Your Gradebook 5 Reports and Memos 6 Advanced Features

Inservice Objectives Incorporate Hands-on Practice Demonstrate GradeQuick Features Respond to Questions & Concerns Identify “Special Attention” Areas

Grading Scale Cannot Be Changed Reflects Holidays Weekends Term Dates Days in School From Student Information System (SIS) Updated Regularly Term 1 =40% Term 2 = 40% SemEx1 = 20% Rosters Uploaded Terms & Semester Exams Weighted Calendar Setup Grading Scale Established Before You Begin

Step One: Log in to Edline at

Command Center Allows you to: Access your GradeQuick Gradebooks. Get GradeQuick Plugin – a software “bridge” to your gradebooks. This is a “one time” per COMPUTER requirement. Access GradeQuick Web Help Access Change Password to change your Edline password. Access Manage Account to update your screen name, address, and security question. Here’s Looking at Edline!

Let’s get started! Access your GradeQuick Gradebooks by clicking on Semester 1 GradeQuick Web.

Opening Your Gradebooks Gradebooks are automatically created for you by the Student Information System (SIS). Each of your classes has a gradebook which can be opened from the Window option on the Menu toolbar. Simply click on the class you wish to access. Closing Your GradeBooks To exit your gradebook choose File, Exit. Changes will automatically be made to each gradebook you have changed.

Gradebook Spreadsheet The Gradebook spreadsheet consists of groups of connected cells where test (assignment) names, grades, memos and other information is entered.

Test Descriptions 1.Name: Maximum of 8 Characters 2.Long Name: More description possible 3.Term: Reflects current term 4.Category: You decide which categories to setup 5.Date: Current is the default; may be changed 6.Weight: Value of test 7.Possible: Total Possible Points

Adding Tests 5 Ways to Add (or delete) Tests Click Edit, Add/Del Students or Tests > Add Tests Click the Add New test icon Press the F6 Key Click to the right of the last test column. Answer “Yes” when prompted. Right click anywhere in the spreadsheet. Choose “Add Tests”

Practice Refer to Pages of the Brevard Teachers Guide Create two test (assignment) columns. Enter the tests in the order given. Use the headings shown at the right. The Long Names are: –Fire and Ice Lab –Moon Phases Enter the Grades shown for the first 10 students.

Types of Scores or Grading Symbols A, B, C, Etc... Check Marks Custom Grading Scale Standard Use numbers or symbols to assign grades Symbols must have a numeric equivalent Default symbols can be changed Permanent symbols – cannot be changed

Grading Symbols Why Modify? To keep track of assignments that will not receive a grade You prefer using letter grades instead of number grades

Modify Grading Symbols To access the grading symbols, choose Grading, Set Grading Symbols This window displays the symbols that are available.

Highlight the symbol you want changed Type the symbol Type the value Click Change Now Modify Grading Symbols

In addition to the symbols you can assign, these symbols are fixed and available for use: NC always represents 0% and cannot be changed. X always represents exempt and cannot be changed. The ** symbol can represent either exempt or 0% which you can determine. The default value is 0%. Fixed Grading Symbols

Change ** to Exempt The ** symbol can be changed to represent exempt instead of 0%. Click the Exempt button. Click OK. Choose Grading, Grading Preferences

Practice Refer to Pages of the Brevard Teachers Guide 3. Set the value of the second test to 0 and fill with yes and no. 2. Add 2 more test columns. Set the value of the first test at 100 and fill with check marks as grades. (Ctrl C will make a check mark.) 1. Add the following symbols and their values under Grading, Set Grading Symbols. Yes = 0 No = 0

Weighting Categories - Optional You can assign additional weight to some grades through the use of weighted categories. Choose Grading, Weighting Categories from your gradebook appear under the Weight Categories window. Check Weight Categories. Assign each category a value in the Change window and click the Change button. Click OK. Term weighting represents the weight of each term in the calculation of the semester/year grade. Term weighting is preset. Make NO changes in the Weight Terms window.

Standard Grading Scales have been established by the district and cannot be changed. Grading Scales Working with Grades Grading Scale #1 is the normally used grading scale and cannot be changed. A = 89.5 to 100 B= to 89.4 C= to 79.4 D= to 69.4 F= 0 – 59.4 While grading scales cannot be changed the assignment of a grading scale to students can be changed. Grade Scale #2 consists of the symbols O, S, N, & U and is used in primary grades. Grade Scale #3 is assigned to non-graded classes such as homeroom. NG = 0 or higher Grade Scale #4 consists of P & F for Pass or Fail.

Applying Many Grades or Grade Changes at Once Working with Grades One method of applying or changing many grades at once is through the Global Changes Menu. Choose Edit, Global Changes Choose type of change Enter information Choose where to apply changes Click OK

A second way to make global changes is to right click anywhere in the spreadsheet. Applying Many Grades or Grade Changes at Once Working with Grades When the menu appears, choose the action you wish to take such as Zap or Fill Current Column. An important note of caution: Take note of which cell is highlighted before choosing an action to take. Actions taken will affect the column highlighted!!

You can choose to have the grading program automatically drop lowest scores for students. Dropping Low Scores Working with Grades Choose Grading, Drop Low Scores Select Term, Category Type in number of scores to drop Click Change Repeat for each term Click OK

Notes can be added to scores to provide additional information and explanations in the form of “footnotes.” Score Footnotes To add a footnote to a score, right click on the score. A pop- up menu will appear. Left- click on the footnote to be added.

Score Footnotes Footnotes can be edited and additional footnotes can be created. Go to Grading, then choose Set Score Footnotes. In the footnotes window, type in the code and meaning you desire and click OK.

Gradebook to Gradebook Copy Many items such as Test descriptions can be copied from one gradebook to another by choosing Gradebook to Gradebook copy from the Edit menu. A window will appear allowing you to choose the gradebooks to copy from and to as well as items to be copied.

There are two ways to assign extra credit. Extra Credit 1. Assign more points than the assignment is worth. 2. Create an Extra Credit test column. Make the possible points = 0.

GradeQuick Reports GradeQuick provides a vast number of classroom and student reports for teachers to utilize. You can customize your reports by choosing the style and content you want to include. Saving the report configuration will allow the report to appear in the same layout each time you access the report for any of your classes.

To access reports, from the Reports menu, simply choose the type of report you desire. Additional options are available from the fly-out menu. GradeQuick Reports An example of an especially useful student report is the Student Standard 1 Report. To access this report, from the Reports menu, choose Student and then Standard 1 from the fly-out menu.

Once a report selection has been made, the Print Preview Editor appears giving you a view of the report and information within. (Note: A printer must be assigned to your computer in order for the Print Preview Editor to be present.) GradeQuick Reports From the Print Preview Editor reports can be customized in a number of ways from font and color schemes to specific information provided for specific students. Arrows at the top of the report allow you to navigate between report pages.

The Select students option provides the opportunity to view and/or print reports for all students in the class or only select students. Customization Options GradeQuick Reports You can even print the report only for students missing work. The Student info option allows you to choose specific information about each student to include. Other menu choices include Student overall statistics and Attendance if you are recording attendance in GradeQuick

The Select tests and subtotals option provides a means of choosing which test and term scores to include in the report. Customization Options GradeQuick Reports The Test info option provides choices as to specific information to include about tests as well as informative keys to be provided. The Score info option provides choices for specific score information as well as score information keys to be printed.

Other important customization options include Class information found under the Options menu and Save Configuration found under the Print menu. Customization Options GradeQuick Reports Class information allows you to choose what information specific to the class to include in the report. Save configuration allows you to save the customizations made to be shown for all reports. Customizations made can be changed and re- saved at any time.

Other helpful reports include the Test report, the Gradebook spreadsheet, and the Blank gradebook. GradeQuick Reports The Test report, allows you to view score information specifically about a particular test.

GradeQuick Reports The Gradebook spreadsheet provides an overall view of your gradebook. This report can be customized to show only the information you desire.

The Blank gradebook provides a list of students in your class and can be customized with specific student information. GradeQuick Reports

Edline reports are those posted to the internet for parent viewing and are accessed under the Reports menu. Edline Reports

Edline reports can be customized in the same manner as GradeQuick reports to provide as much information as desired. Edline Reports Edline reports must be sent or posted to Edline by the teacher before they can be viewed by the parent. Sending options include posting single or multiple reports to selected or all students. The name you provide for your report will be viewed in Edline. IMPORTANT NOTE: Never change the Class ID when sending reports to Edline. Changing the class ID will prevent Edline’s ability to associate the report to the appropriate class online.

Memos provide information to or about the student which can be printed within reports for parent viewing or kept for personal information. Memos There are 5 Memo Types Private memo about a student Note to a student Current test (assignment) Private class memo Report memo

Memos To access memos, from the Edit menu choose Memos. From the fly-out menu, you can choose to edit memos, access the library of memos, spell check memos, or zap (delete) memos to students. An equal sign will appear to the left of the student when a memo is created to or about the student.

Choosing Edit Memos will provide you the option of choosing the type of memo you wish to create. Memos Student memos allows comments to be written to or about a student. Current Test memos provide information about a specific assignment. Private Class Memos allow you to record information about the class. Private class memos do not print on reports. Report Memos print on all student reports.

Memos & Quicknotes QuickNotes are built-in memos or comments used frequently. Libraries of notes can be set up to use for individual student or report memos. To access the Library, choose Edit, Memos, Edit QuickNotes Library. From the QuickNotes Library you can Create, Delete, or Edit QuickNotes. The File Menu within Student or Report memos provides the option of inserting QuickNotes from the Library.

Practice Refer to Pages and Pages of the Brevard Teachers Guide 5. Preview 2 individual student reports with individual notes and the class note appearing. 3. Write an original note that will appear on EVERY students’ individual report when you print it out. Include your school phone number in this note. 4. Write a memo about a Test (Assignment). 1.Create a QuickNote Library with at least 8 QuickNotes. 2. Use the Quicknote Library to write comments to 5 students about their work.

You can design your gradebook to show specific information about students and tests according to your own needs. Design Your Gradebook Display Options for display in your GradeBook can be chosen from the View menu. Choosing Student Info provides options for displaying information about students such as phone numbers, ID numbers, etc. Choosing Test Info provides options for displaying information about tests such as Category, Weight, etc. Choosing Subtotals provides options for how final grade information is displayed. Choosing Statistics provides options for displaying statistical information about tests such as Mean, High Score, and Rank.

Choosing Terms provides a fly- out menu allowing you to choose a single term or all terms to view. The Select Student option allows you to select specific students or select by specific criteria. There is also an option in this window to hide dropped students. Dropped students are never deleted from gradebooks, but they can be hidden from view. Thin column mode allows you to view more information in your gradebook by reducing the size of the columns. There is also an option to sort students or tests in the list according to specific criteria you choose. Design Your Gradebook Display The Terms view can also be chosen using the pop-up menu on the gradebook display.

The Student Summary View provides all available information about each student. Student Summary View Personal information as well as test scores can be viewed within a single window.

GradeQuick provides a comprehensive lesson planner for your convenience. Lesson Planner To access the Lesson Planner, simply click on the Lesson Planner icon in the large task bar at the top of the gradebook. Clicking on the Lesson Planner icon will activate the Lesson Planner window.

The Lesson Planner allows you a means of keeping track of your daily lessons including plans, skills, materials, and evaluations. Lesson Planner You can preview your daily or weekly plans and print them accordingly for a single class or multiple classes.

Lesson Planner Add a lesson to your Lesson Planner by clicking on the Add icon. Fill in the appropriate general information including the title, date and overview/objective. To delete a lesson plan, simply click on the lesson to be deleted and then click on the Delete icon at the top of the window.

To define your lesson click on the Instructional Plans tab. Lesson Planner You can add, edit, or delete plan details by clicking the icons. Clicking the add icon provides a window which will allow you to define activities, materials, and resources for the lesson. You can add resources to the drop-down menu making them readily available to all lessons by clicking on the Add/Edit Resources button.

Specific skills can be associated with lessons. Skills are made available in the lesson planner through the Edit Skills option. To access available skills, click on the Skills tab. Lesson Planner You can add and delete skills by clicking the icons. Clicking the add icon provides a window which will allow you to choose the skills to be attached to the lesson. (The example shown are intermediate math skills.) Once skills are added, they are listed in the skills window. You can delete skills by clicking on the delete icon.

Lesson Planner Evaluation Methods can also be detailed and recorded for each lesson. To access evaluation methods, click on the Methods of Evaluation tab. You can add, edit, and delete evaluation methods by clicking the icons. Clicking the add icon provides a window which will allow you to define the evaluation method for the lesson. You can also choose to have a test column automatically added to the gradebook for the evaluation method.

Lesson Planner You can preview your daily or weekly plans and print them accordingly for a single class or multiple classes. To preview a specific lesson plan, click on the Plan Preview icon. A printable preview of the lesson will appear in place of the lesson plan. To preview lesson plans for an entire week, click on the Week Preview icon. A printable preview of the weekly lessons will appear in place of the lesson plan. Clicking on the arrows at the top of the calendar will allow you to choose the week you wish to preview. Clicking on the Reports icon provides many options for printing your lesson plans eliminating the need for hand- writing lessons.

GradeQuick also provides a means of assigning and tracking skills and standards for each test. Skills and Standards To access Skills and Standards, simply click on the Edit Skills icon in the large task bar at the top of the gradebook. Clicking on the Edit Skills icon will activate the Skills/Standards window.

Skills and Standards can be added and deleted by clicking on the icons. Skills and Standards Clicking on the Skill icon will allow you to manually add specific skills. Clicking on the tabs across the top will provide an opportunity to add skill information, assess students, apply skills to lesson plans and tests, and view test scores associated with skills. Preset elementary skills can be imported. Skill sets imported will be listed under the General heading.

Elementary Skills To import skills, choose the Import icon within the Skills window. Click on the grade level skills choice for the appropriate gradebook and click Open. Note: Communication skills should be imported into the English gradebook, Mathematics skills into the Mathematics gradebook, Reading skills into the Reading gradebook, and Independence skills into the Homeroom gradebook.

Elementary Skills Once skills are imported, you can assess students’ progress in the skills. Click on the skill to be assessed then click on the Student Assessments tab. Click on the pop-up menu in the column adjacent to each student’s name and choose the assessment.

Elementary Skills Skills can be assigned to individual tests providing a means to record coverage. To assign skills to tests, right click on the test in the gradebook spreadsheet. Choose Attach Skills to Test. In the next window, choose the appropriate skills and click OK. Once skills are assigned to a test, a number indicating the number of skills assigned will appear next to the test name.

Elementary Skills To view skills assigned to a test, right click in the test description. The Test Skills window provides a list of skills assigned.

Elementary Skills Reports can be generated providing information of skills associated with tests. Clicking on the Skills Reports button will provide pop-up menus supporting a variety of report choices.

Elementary Skills This is an example of the Skills with Test Scores Report.

Skills and Standards Clicking on the Standard icon will allow you to manually add specific standards including the Sunshine State Standards. Specific information about the standard can be entered including name and description. Information can be copied and pasted from another source.

Practice Refer to Page 41 of the Brevard Teachers Guide 4. Continue to import skills as time allows. 1.Import skills into the appropriate gradebook for Math. 2. Click on an imported skill and maneuver through the tabs to preview available assessments. 3. Import the appropriate skills into a second gradebook of your choice.

GradeQuick provides a secondary source for recording attendance, however, using GradeQuick is NOT your official attendance. Official attendance must be entered into the Student Information System (SIS) a.k.a. CrossPoint, JWalk or TERMS. Attendance Choosing the Attendance Chart option will provide a window with pop-up menus in which attendance can be recorded easily.

Seating Charts GradeQuick will also generate seating charts for you based on your criteria. Choose Seating Chart from the Edit menu.

Seats can be arranged and re- arranged manually or by GradeQuick. Student pictures can be imported and unofficial attendance can also be take from the seating chart. Seating Charts

Feel free to contact any of us for assistance using GradeQuick. Area I Greg Cross Area 2 Jane Hoover & Anne Graham Area 3 Tam Rutenber & Pat Lewis Area IV Jerry McCoy & Marti Fortier