Data, Systems and Practices in CICO ISTAC/IL PBIS Network Kimberli Breen, Technical Assistance Director Ali Hearn, Technical Assistance Coordinator

Session Objectives: Learn how to identify challenges in implementation that may be effecting CICO outcomes Review tips and strategies other schools have used to overcome these common challenges Understand how to coach school teams in effective implementation of CICO

Clear & Consistent Training Messages Support Implementation IL PBIS Network Training

Tier 1/Universal School-Wide Assessment School-Wide Prevention Systems SIMEO Tools: HSC-T, SD-T, EI-T Check-in Check-out (CICO) Group Intervention with Individualized Feature (e.g., CICO with ind. features and Mentoring) Brief Functional Behavior Assessment/ Behavior Intervention Planning (FBA/BIP) Complex or Multiple-domain FBA/BIP Person Centered Planning: Wraparound/RENEW Family Focus ODRs,Credits, Attendance, Tardies, Grades, DIBELS, etc. Daily Progress Report (DPR) (Behavior and Academic Goals) Competing Behavior Pathway, Functional Assessment Interview, Scatter Plots, etc. Social/Academic Instructional Groups (SAIG) Positive Behavior Interventions & Supports: A Multi-Tiered System of Support Model (MTSS) Illinois PBIS Network, Revised Aug Adapted from T. Scott, 2004 Tier 2/ Secondary Tier 3/ Tertiary Intervention Assessment Individual Student Information System (ISIS)

3-Tiered System of Support Necessary Conversations (Teams) Check-In Check-Out Skills Groups Group w. individual feature Complex FBA/BIP Problem Solving Team Meeting Tertiary Systems Team Meeting Brief FBA/BIP Brief FBA/BIP Wraparound Secondary Systems Team Meeting Plans schoolwide & classroom supports Uses process data; determines overall intervention effectiveness Standing team; uses FBA/BIP process for one student at a time Uses process data; determines overall intervention effectiveness Rev Universal Team Meeting Universal Support Illinois PBIS Network

Teaming at Tier 2 Tier 2 Systems Planning ‘conversation’ Monitors effectiveness of CICO, S/AIG, Mentoring, and Brief FBA/BIP supports Review data to make decisions on improvements to the interventions Individual students are NOT discussed Problem Solving Team ‘conversation’ Develops plans for one student at a time Every school has this type of meeting Teachers and family are typically invited

Daily Progress Report (DPR) Sample NAME:______________________ DATE:__________________ Teachers please indicate YES (2), SO-SO (1), or NO (0) regarding the student’s achievement in relation to the following sets of expectations/behaviors. EXPECTATIONS 1 st block2 nd block3 rd block4 th block Be Safe Be Respectful Be Responsible Total Points Teacher Initials Adapted from Grant Middle School STAR CLUB Adapted from Responding to Problem Behavior in Schools: The Behavior Education Program by Crone, Horner, and Hawken Use your words Use deep breathing Keep arm’s distance Use #2 voice level when upset Ask for breaks Self-monitor with DPR “Social & Academic Instructional Groups” “ Individualized Student Card After FBA/BIP" Walk to class Keep hands to self Use appropriate language Raise hand to speak Bring materials Fill out assignment notebook

Coaching Model at School, District & State Level Supports Implementation Follow-through & Fidelity

Building Tier 3 Capacity PBIS Network Do for Do with Cheer on External Coach Do for Do with Cheer on Facilitators Do for Do with Cheer on Students & Families

 This is a presentation of the IL PBIS Network. All rights reserved. Examples from the Field Ali Hearn, Technical Assistance Coordinator

The Changing Role of Clinicians In Support of Tier 2/3 Practices

Social Worker, 2006 Daily Job Responsibilities: - Individual and Group Counseling - Crisis Intervention Work - FBA and BIP - Social Developmental Evaluations - Assessments - Consultation with teachers - Problem Solving Team Meetings (weekly) Beyond the Limits: Projects Outside of Daily Duties - “Hero In The Hallway” - Red Ribbon Week Competition/Activities - Character Education Curriculum Development for 6th grade - Social Emotional Learning Grant / Planning

Social Worker, 2011 Daily Job Responsibilities: - Individual and Group Counseling - Crisis Intervention Work - FBA and BIP - Social Developmental Evaluations - Assessments - Grade level team meetings - Problem Solving Team Meetings (weekly) Beyond the Limits: Job Roles Outside of Daily Duties - Social Work Team Leader for the District - RENEW Facilitator - Tier 3 Coach - Student Support Programming- System Coordinator

Social Worker, 2016 Daily Job Responsibilities: - Tier 3 Meetings (weekly) - Tier 2 Meetings (weekly) - Student Support Programming Data Team Meeting(weekly) - Student Support Programming Team Meetings (weekly) - Train Facilitators in the Development of FBA and BIP - Lead Trainings for Classroom Teachers (social and emotional strategies) - Train Facilitators/Help Support Facilitators for SAIGs (weekly) - PBIS Interventions Facilitator – During Raider Time - Individual and Group Counseling - Crisis Intervention Work - Family Check-ups - Assessments

General Themes Majority of work was 1 on 1 Not reaching enough youth with social/emotional needs Used discipline on youth which removed them from the environment that we wanted to keep them in Youth who just needed a “nudge” had been over-serviced for years Youth who needed “more” were unidentified and slipped through the cracks

Common Trends Moving from reactive to preventative Time efficient and least restrictive Moving from Tier 1 to leading Tier 2/3 Facilitating Tier 3 Interventions Serving students needs vs. “labeled” populations Systems approach Intervention vs. Referral to Professional Using data for decision making

HHS SW Time Study Daily Breakdown of Responsibilities Gen EdSpecial EdDirect Service Students (Individual Sessions, Group Sessions, Testing for Initial/Re-evaluations) 3.0%41.5%44.5% Crisis8.0% Interdisciplinary Meetings11.0% Total:63.5% Percentage of Time Spent Directly with Students per Contract Day Students Paperwork Program Development TeamsLunch Total (Hours Per Day) DirectIndirect Hours Per Day

The PBIS Dream Team Sharkey Hearn Saul Miller

Huntley High School Map of Student Support Programming Area of Focus AcademicSocial/Emotional/Behavioral Level of Intensity Low High *- meets all PBIS/RTI criteria - Not Fully Implemented - Student-led Intervention Bold Systems Team: Systems Coordinators: Student/Parent Ambassadors: Building Administration, Academic/Behavioral Intervention Three to Five Representatives Coordinators, Tier 1/2/3 Coaches, District RTI/PBIS Tier 3 Tier 2 Tier 1 Updated: 2/15/2012 FBA/BIPs* Szarszynski RENEW* Saul IEP/SpEd* Nichols S/AIGs* Zacharias ICICO* Henk Making Connections* Konie Check-In/ Check-Out* Henk AMP Meindl Writing* Conant 9 th Hour Ten Mark (Math)* Kish Read 180* Frederick CRISS* Swartzloff(s) Raider Aid Price Rachel’s Challenge (Psych Club) Romanski The Raider Way Sharkey 9 th Grade Advisory (Link Crew) Zaleski, Grabner, Lindquist Peer Tutoring (NHS) Hummel Guided Study Hall Core Curriculum* Team Leaders Behavior Intervention Coordinator: Anne Sharkey Academic Intervention Coordinator: Kirsten Frederick Coaches—Angela Moyer/Joselyn Hummel/Jennifer Lang Coaches—Jamie Meindl/Karen Miller Coaches—Christina Nichols/Danyce Saul

CICO what you need to know Finding the challenges before they find you WHY? WHAT? WHO? WHERE?

CICO – what makes it work Finding the challenges before they find you The WHY we do it/need it Added layer of support for youth who need more Take time during staff meetings, newsletters, etc. to explain the “why” (layering/triangle) Do it now so you don’t need to reboost later! Can help to compare academic and behavioral interventions – same 3 tiered philosophy Not forever – no shaming or blaming Make sure students, staff, families know why!

CICO – what makes it work Finding the challenges before they find you The What it is NOT Not a Tier 3 intervention Not an intervention to tell the naughty kids more about why they are naughty Not an opportunity for staff to point out why students are irresponsible, disrespectful, and unsafe Another thing that teachers HAVE to do Make sure students, staff, families know what!

CICO – what makes it work Finding the challenges before they find you The What it IS An extension of Tier 1 Able to help support about 10% of your school A re-boost of Tier 1 messages Opportunity for staff to communicate with youth who “need a little bit more” An intervention that should take less than 1 min. An intervention that provides positive adult contact and direct feedback Do practice sessions with staff and allow them to actually experience CICO with one another

CICO – what makes it work Finding the challenges before they find you The WHO is this for Consider students with internalizing characteristics when designing CICO Nurses office visits, attendance, time with SW, etc. Once staff learn that “check-ins” and “point sheets” are for “naughty kids”, hard to change that mindset Make sure to integrate internalizing characteristics into your matrix Students who need a little “nudge” Consider what “at-risk” means in your building

CICO – what makes it work Finding the challenges before they find you The WHERE – will all of the SYSTEMS go?! Where will kids check in With who Who will send letters home Who does data entry Who looks at the data Who informs the staff of CICO updates Who is looking at the fidelity of intervention Who invites the youth Who sets up graduation/celebrations

CICO – TIPS of the trade A few of the biggest “hang-up” areas Consider how, when, and who will train staff, families, and students Think about location of check-ins Consider who will be facilitating Consider request (families, student, teacher) for entrance Positive, positive, positive All aboard! (including administration) Some schools even have check-in times during class! Knowledge is key to success. The more they know!

 This is a presentation of the IL PBIS Network. All rights reserved. Making CICO work for you Examples

The New Card Huntley High School

The New Card Streamwood High School: U- 46

Figure out your criteria and your program Linked to Expectations Continuously Available Quick Identification Modified based on Data Structured Prompts for Student Behavior Positive Feedback School-Home Contact Intervention Info for Student Intervention Info for Staff Practice New Skills What CICO looks like at your school? Check-In Check-Out vs. Making Connections

Fidelity with Flexibility Check-In Check-OutMaking Connections Entry Criteria ✔✔ Daily Check In ✔✔ Assigned Mentor ✔ Daily Points Sheet ✔ Weekly Log Sheet ✔ Progress Monitoring ✔✔ Exit Criteria ✔✔

Discussion/Reflection Questions What’s one concrete thing you can take from today back to your practice? How might you support or modify Tier 2 systems at your school/district? How could modifying the role of clinicians in your school/district bring about better implementation of Tier 2 & Tier 3 practices?

Other Questions/Comments

Before you leave the session... Take a moment to reflect on the session Record your thoughts in the back of your program booklet These notes will assist you in completing the online evaluation after the conference Your comments are valued and assist in developing future conference sessions