Microsoft Office

Word PowerPoint Excel Access

An Overview Microsoft Office Word 2007

Lesson Plan Getting Started The Ribbon The Office Button Opening a Document Viewing a Document Moving Around in a Document Help

Getting Started Open Microsoft Office Word from the Desktop Double-Click this Icon: This Will Open Microsoft Office Word

Getting Started Continued… The Title Bar Displays the Name of the Document When You Open Word the Document will Always be Called “Document1” The Office Button is at the Top Left The Top Right Buttons are: Minimize, Maximize, and Close Buttons Ribbon – Next from Top Contains Important Groups Divided into Tabs

What it All Looks Like… Close Title BarOffice Button Minimize Ribbon

The Ribbon What is it? Displays commonly used commands On the top of the ribbon are 7 basic Tabs/Activity Areas Home Insert Page Layout Reference Mailings Review View Within the tabs are little boxes called Groups Some have Galleries when this appears: Each Group has a Dialog Box Launcher which offers even more options

The Home Tab The most commonly used commands for formatting and manipulating text The Home Tab Group Dialog Box Launcher A Gallery Activity Area

The Insert Tab Commands for doing all the various types of inserting such as pictures, tables, date and time, symbols & many other options

Page Layout Tab The options for arranging the overall appearance of the document

The Reference Tab The cross-referencing, indexing and controlling various references is done here.

The Mailings Tab Contains the mail merge and the printing of envelopes and labels commands.

The Review Tab Spelling and grammar checking are at home here and some other powerful controls for commenting, tracking, and comparing documents.

The View Tab Controls how the document is displayed on the screen.

The Office Button

Located in the upper left-hand corner Has Several Commands New Used for starting a new document Can choose a template for the different types of documents Open Used to Open a Document Or to load one into Word Save Used to store the document on the hard drive of the computer

The Office Button, Cont. Commands, Cont. Save As Allow you to save a document by a specified name or in a specified folder Print Sends documents to the printer Prepare, Send, and Publish Powerful Commands that offer various options Not Covered in this course Close Another Way to Close your document

Opening a Document There are Two ways of Opening a Document Using “Open” Under the Office Button Clicking “Open” in the upper left-hand pane You must know where the file is located and what the file is called.

Opening a Document

Viewing a Document There are Four Ways to View a Document: Dragging the Borders Makes Screen Larger or Smaller Using the Zoom Controls Makes page bigger or smaller Using the “Page Up”/ “Page Down” Keyboard buttons Moves Page to the next “screen’s worth” of text Using the “Next Page”/ “Previous Page” Buttons Moves to the next page or the previous page

Viewing a Document

Moving Around in a Document

Help Use the Help Button when you need assistance or advice Type in a keyword/words

View these Slides Online: Video Tutorial

PowerPoint 26

Selecting, Adding & Deleting slides To add a slide, click on the “New Slide” icon in Home tab. To work on a slide, go to the slide column (left side of screen)-click on it. To delete a slide- go to slide column- click on it- press “Backspace” button

Home Tab- slide layouts To shrink/enlarge text box borders- click on a “sizing handle” and drag. You can click on the Layout tool (next to New Slide) to change to another type of slide layout. Different layouts give room for pics, charts, tables.

Shortcuts and Right-clicking Ctrl-Z to undo changes, Ctrl-Y to redo changes. To select text, highlight with mouse or press Ctrl-A to select all text in a text box To change font, color, & size, text and then right–click on it to get mini pop-up toolbar & menu

Home Tab- bullet Points Automatic…click on Bullets icon in Home tab to turn off. To start new bullet, press enter – To make a sub-point, press tab – To go back to a regular bullet pt, right-click and then click on the “Decrease Indent” icon (in mini pop-up menu or in Home tab). Keep bullet pts. concise

Saving and Printing Check your text for errors by pressing F7. To save, go to Office Button- Save As. – Good ideas- save as a 2003 compatible document – In pop-up window, give PPT show a simple file name To print PPT, go to Office Button- Print. Under “Print What” choose “handouts” and choose the # of slides per page.

Insert Tab- adding Clip Art First make room for pics! – Click on the Layout tool (Home Tab) to change layout. – Or shrink/move the text box. Click on Insert Tab/Clip Art. Type a search word- click on your choice Adjust image by dragging it or using the “sizing handles”

Insert Tab- add Pictures from file First make room! If you want to add a pic saved on computer or digital camera, go to Insert Tab/Picture. In pop-up window, find the pic on your computer. Double-click on it to add it. Adjust size as needed

Design Tab- Themes Choose a pre-made background- go to the Design Tab, choose a Theme. Colors in the Theme can also be adjusted by clicking on the Colors tool. You can also adjust the background color by clicking on Background style. Affects all slides

Slide Transitions Affects the way slides appear on the screen- good finishing touch Go to Animation Tab- Transition to This Slide group- click on a slide icon to preview it. After choosing, click on “Apply to all slides” Timed slide advance option on the far right under “Advance Slide.”

Bullet Point Animations The Animate command affects text in a PPT show (if you do not select an animation, all text will appear with slide). Click on the text box- go to Animations Tab/ Animations group/Animate command (must be done for every slide). Choose the animation style. “1st order paragraph” means bullet pts.

Presenting To start show, press F5 To start from a certain slide, click on slide, go to Slide Show Tab, and choose “From Current Slide.” To advance a slide, press Enter (keyboard) – or click mouse To go back a slide, press Backspace (keyboard) To end the show press Escape (keyboard) Keep presentations simple- remember that PPT is just a tool, not the presentation.

Adding YouTube Go to the Office Button/ PowerPoint options. Click “Show Developer tab in ribbon” checkbox. Go to Developer tab/ Control Group/ More Controls…choose “Shockwave Flash Object.” Draw a box on the screen, right-click on it, select “properties.” Copy the video URL. In the pop-up menu, paste the Youtube URL in the box next to “Movie.” In the URL, delete “watch?” and replace the = sign after the capital “V” with a forward slash (/).

Video Tutorial

FIRST COURSE Excel Tutorial 1 Getting Started with Excel

New Perspectives on Microsoft Office 2007: Windows XP Edition 41 Introducing Excel Microsoft Office Excel 2007 (or Excel) is a computer program used to enter, analyze, and present quantitative data A spreadsheet is a collection of text and numbers laid out in a rectangular grid. Often used in business for budgeting, inventory management, and decision making

New Perspectives on Microsoft Office 2007: Windows XP Edition 42 Introducing Excel

43 Exploring Excel

44 Exploring Excel

45 Navigating a Worksheet Excel provides several ways to navigate a worksheet

New Perspectives on Microsoft Office 2007: Windows XP Edition 46 Entering Text, Numbers, and Dates in Cells The formula bar displays the content of the active cell Text data is a combination of letters, numbers, and some symbols Number data is any numerical value that can be used in a mathematical calculation Date and time data are commonly recognized formats for date and time values

47 Inserting a Column or Row

New Perspectives on Microsoft Office 2007: Windows XP Edition 48 Deleting and Clearing a Row or Column Clearing data from a worksheet removes the data but leaves the blank cells Deleting data from the worksheet removes both the data and the cells

New Perspectives on Microsoft Office 2007: Windows XP Edition 49 Working with Cells and Cell Ranges A group of cells is called a cell range or range An adjacent range is a single rectangular block of cells A nonadjacent range consists of two or more distinct adjacent ranges A range reference indicates the location and size of a cell range

New Perspectives on Microsoft Office 2007: Windows XP Edition 50 Selecting Cell Ranges To select an adjacent range: Click the cell in the upper-left corner of the adjacent range, drag the pointer to the cell in the lower-right corner of the adjacent range, and then release the mouse button or Click the cell in the upper-left corner of the adjacent range, press the Shift key as you click the cell in the lower-right corner of the adjacent range, and then release the Shift key To select a nonadjacent range of cells: Select a cell or an adjacent range, press the Ctrl key as you select each additional cell or adjacent range, and then release the Ctrl key To select all the cells in a worksheet: Click the Select All button located at the intersection of the row and column headings (or press the Ctrl+A keys)

New Perspectives on Microsoft Office 2007: Windows XP Edition 51 Selecting Cell Ranges

New Perspectives on Microsoft Office 2007: Windows XP Edition 52 Moving or Copying a Cell or Range Select the cell or range you want to move or copy Move the mouse pointer over the border of the selection until the pointer changes shape To move the range, click the border and drag the selection to a new location (or, to copy the range, hold down the Ctrl key and drag the selection to a new location) or Select the cell or range you want to move or copy In the Clipboard group on the Home tab, click the Cut button or the Copy button (or right-click the selection, and then click Cut or Copy on the shortcut menu) Select the cell or upper-left cell of the range where you want to move or copy the content In the Clipboard group, click the Paste button (or right-click the selection, and then click Paste on the shortcut menu)

New Perspectives on Microsoft Office 2007: Windows XP Edition 53 Moving or Copying a Cell or Range

New Perspectives on Microsoft Office 2007: Windows XP Edition 54 Inserting and Deleting a Cell Range

55 Inserting or Deleting a Cell Range Select a range that matches the range you want to insert or delete In the Cells group on the Home tab, click the Insert button or the Delete button or Select the range that matches the range you want to insert or delete In the Cells group, click the Insert button arrow and then click the Insert Cells button or click the Delete button arrow and then click the Delete Cells command (or right-click the selected range, and then click Insert or Delete on the shortcut menu) Click the option button for the direction in which you want to shift the cells, columns, or rows Click the OK button

56 Entering a Formula A formula is an expression that returns a value A formula is written using operators that combine different values, returning a single value that is then displayed in the cell The most commonly used operators are arithmetic operators The order of precedence is a set of predefined rules used to determine the sequence in which operators are applied in a calculation

New Perspectives on Microsoft Office 2007: Windows XP Edition 57 Entering a Formula Click the cell in which you want the formula results to appear Type = and an expression that calculates a value using cell references and arithmetic operators Press the Enter key or press the Tab key to complete the formula

58 Entering a Formula

59 Copying and Pasting Formulas With formulas, however, Excel adjusts the formula’s cell references to reflect the new location of the formula in the worksheet

60 Introducing Functions A function is a named operation that returns a value For example, to add the values in the range A1:A10, you could enter the following long formula: =A1+A2+A3+A4+A5+A6+A7+A8+A9+A10 Or, you could use the SUM function to accomplish the same thing: =SUM(A1:A10)

61 Entering a Function

New Perspectives on Microsoft Office 2007: Windows XP Edition 62 Entering Functions with AutoSum The AutoSum button quickly inserts Excel functions that summarize all the values in a column or row using a single statistic Sum of the values in the column or row Average value in the column or row Total count of numeric values in the column or row Minimum value in the column or row Maximum value in the column or row

New Perspectives on Microsoft Office 2007: Windows XP Edition 63 Entering Functions with AutoSum

New Perspectives on Microsoft Office 2007: Windows XP Edition 64 Inserting and Deleting a Worksheet To insert a new worksheet into the workbook, right-click a sheet tab, click Insert on the shortcut menu, select a sheet type, and then click the OK button You can delete a worksheet from a workbook in two ways: You can right-click the sheet tab of the worksheet you want to delete, and then click Delete on the shortcut menu You can also click the Delete button arrow in the Cells group on the Home tab, and then click Delete Sheet

65 Renaming a Worksheet To rename a worksheet, you double-click the sheet tab to select the sheet name, type a new name for the sheet, and then press the Enter key Sheet names cannot exceed 31 characters in length, including blank spaces The width of the sheet tab adjusts to the length of the name you enter

66 Moving and Copying a Worksheet You can change the placement of the worksheets in a workbook To reposition a worksheet, you click and drag the sheet tab to a new location relative to other worksheets in the workbook To copy a worksheet, just press the Ctrl key as you drag and drop the sheet tab

New Perspectives on Microsoft Office 2007: Windows XP Edition 67 Editing Your Work To edit the cell contents, you can work in editing mode You can enter editing mode in several ways: double-clicking the cell selecting the cell and pressing the F2 key selecting the cell and clicking anywhere within the formula bar

New Perspectives on Microsoft Office 2007: Windows XP Edition 68 Using Find and Replace You can use the Find command to locate numbers and text in the workbook and the Replace command to overwrite them

69 Using the Spelling Checker The spelling checker verifies the words in the active worksheet against the program’s dictionary

70 Changing Worksheet Views You can view a worksheet in three ways: Normal view simply shows the contents of the worksheet Page Layout view shows how the worksheet will appear on the page or pages sent to the printer Page Break Preview displays the location of the different page breaks within the worksheet

New Perspectives on Microsoft Office 2007: Windows XP Edition 71 Changing Worksheet Views

72 Changing Worksheet Views

New Perspectives on Microsoft Office 2007: Windows XP Edition 73 Working with Portrait and Landscape Orientation In portrait orientation, the page is taller than it is wide In landscape orientation, the page is wider than it is tall By default, Excel displays pages in portrait orientation

74 Working with Portrait and Landscape Orientation To change the page orientation: Click the Page Layout tab on the Ribbon In the Page Setup group, click the Orientation button, and then click Landscape The page orientation switches to landscape

Video Tutorials Available

Microsoft Office Access 2007 Training Intro to building a database

What to do with to much data? Large & Unmanageable Excel spreadsheets?

What do I use? Why? Store large data Build relationships Extract Data Manageable

What is Microsoft Access made up of? 7 major components: 1 Tables; 2 Relationships; 3 Queries; 4 Forms; 5 Reports; 6 Macros; 7 Modules.

More infomation

What is Access Want to purchase? Click here.Click here. Add Delete Change Sort Retrieve Create Organized collection of Data Upload

But where do you start? Plan the table structure Plan the fields Plan the primary key fields

Decide on a purpose

Main Parts of Database Design Fields Tables Primary Key Data Types Records Columns

Tables

Fields

Example of Data Types Field Properties of the data type “Number”

Data Types

Records

Columns

Primary Key

Relationships How do you relate your data back together?

A quick look at relationships Do you think you are duplicating data?

How do I get the correct data? Access makes it possible to ask complex questions concerning the data in the database and then receive instant answers.

Queries: Design View

Queries: Datasheet View

Video Tutorials

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