Technical College System of Georgia Office of Adult Education September 25, 2013

Technical Housekeeping  On the day of the teleconference, call and enter access code #  Please mute your phone line to minimize background noise.  You can access presentation materials on the GALIS “Help” page under Technically Speaking  Technical Difficulties?  When asking questions, please state your name, program, and location.  Stay tuned at the end for a link to an online evaluation form and information about the next ESL Technically Speaking. 2

Teleconference Overview  Introduction – Leatricia Williams, GPS Coordinator  Presenters Linda Coston, Vice President of Adult Education, Albany Tech Shelby Ward, Dean of Adult Education, North Georgia Tech James Wilburn, Coordinator for Adult Education, Clayton County School District Saketha Williams, Dean of Adult Education, Oconee Fall Line Tech  Questions of Presenters  Sharing from Others  Closing Remarks – Leatricia Williams 3

Introduction “Data-driven educational decision is making is more than a data system. It is a set of expectations and practices around the ongoing examination of student data (instructor data) to ascertain the effectiveness of educational activities and subsequently to refine programs and practices to improve outcomes for students.” 4

5 Service Delivery Area – Baker, Calhoun, Clay, Dougherty, Lee, Randolph and Terrell Counties in southwest Georgia FY13 Total Enrollment – 1,432 Serve ABE, ASE, and Corrections Mixed of urban (Albany) and rural sites

The NRS Roadmap Reflecting:  Who is in your program (Demographic)  When students attend (Time and Duration)  Where classes are located (Sites)  How they are progressing (Effectiveness)  What the students needs (Goals & Expectations) 6

Demographics = Target Audience  Offers a snapshot of who you serve (age, race, employment and gender)  Gives the target audience of each county in SDA  Helps develop class schedules to meet demand  Drives material purchases  Sets size of faculty and staff 7

Time and Duration = Contact Hours  Show which classes are attended most  Provide a guide to class size and number of sessions  Drives additional classes in an academic level  Monitor student attendance for post- testing 8

Sites = Location  Reveals the strength of classes in each county  Displays percentage of attendance at site  Offers a picture of services to be compared to the county’s need 9

Effectiveness = Progress  Gives baseline in the form of EFL  Tracks percentage of level completions by level, instructor, subject area and site  Shows pretests and post tests results  Reveals the efficiency of remediation plans from scores generated after post testing  Builds retention 10

Goals & Expectations = Success  Gives academic reports that build retention in the classroom  Provides conference notes from faculty and staff to document a student’s GED test results and tailor instruction  Shows obtainment of completions, benchmarks and GEDs 11

Service Delivery Area – Fannin, Franklin, Habersham, Rabun, Stephens, Towns, Union, and White Counties in northeast Georgia FY13 Total Enrollment – 1,345 Serve ABE, ASE, ESL, EL/Civics and Corrections Primarily rural sites

Percentage Table NRS Table 4 by instructor ( AL149) TeacherEnrolled ( 12+)AttendanceCompletedPercentage A B C  Provide this table to your teachers on a weekly basis and at monthly staff meetings  This will show them how they compare to the other teachers within the SDA as well as encourage them to keep their completions above 50%  Export this report to Excel and sort by highest to lowest enrollment or percentage to show teachers how they rank

GALIS Report AL /60 hours without post testing  Print this report on the 11 th of each month and send to teachers after you export it to an Excel spreadsheet  Include the teacher’s name by his/her student  Print report again in 3 – 5 days to see progress  Provide assistance to teachers who help with post-testing Student ABE3 Teacher’s Name Student ABE3 Teacher’s Name Student ABE3 Teacher’s Name Student ABE1 Teacher’s Name Student ABE2 Teacher’s Name

GALIS Report NRS Table 4 Local (AL149) – by instructor, student  Print this every morning Keeps you updated on enrollment, contact hours, and completions Allows you to be proactive if you see a teacher struggling with enrollment, hours, or completions Allows you to have accurate up to date numbers

GALIS Report AL 191 – Post- Test Tracker  Print for every staff meeting to keep teachers up to date with who needs to be post tested. It provides the most recent test info and hours attended since last test date and it saves time from having to pull student folders.  Take this report when you visit teachers  Teachers should also print this report after the 10 th of each month to determine who needs to be post- tested.

Motivation Tips  A happy teacher is a productive teacher!!!  Provide personal incentives like cakes and gift cards to the teachers for the most enrolled, or contact hours, or the highest percentage for the month.  Give certificates and recognition at staff meetings  Recognize teacher of the month on Facebook  Participate in all classroom parties

Service Delivery Area – Clayton County in metro Atlanta FY13 Total Enrollment – 765 Serve ABE, ASE, ESL, and Corrections Primarily urban sites

Objective  Improve student performance using data-driven decision making

Evaluation  TKES – Teacher Keys Evaluation System  Informal Observations/Focus Walks  Lesson Plan Template

Program Goals  70% completion rate for all classes and for the program  Enter Employment – 40%  Retain Employment – 55%  Obtain a GED – 85%  Enter Postsecondary – 35%

Service Delivery Area – Bleckley, Dodge, Glascock, Hancock, Jefferson, Laurens, Telfair, Warren, Washington, Wheeler, and Wilkinson counties in central Georgia FY13 Total Enrollment – 1,402 Serve ABE, ASE, ESL, and Corrections Primarily rural sites

Data based decisions helps Individuals predict their environment Leads to a positive climate Determines action for the organization

GALIS AL #086

DID YOU KNOW? Monitors: Teaching Performance Learning Outcomes AL 086

DID YOU KNOW? 305 only alerts to post-test 305 & AL 149 decide about staff training and achievement NRS Table 4 local (AL 149) provides instant feedback on individual instructors

DID YOU KNOW? To check for………………………….. Enrollment Assessment Contact hours

DID YOU KNOW?

DID YOU KNOW ……………… VERIFICATION OF ELIGIBILITY REPORT #AL290 Lets you know the number of students missing verification of eligibility

Dr. Saketha Williams, Dean of Adult Education (478) |

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40 Sharing of Ideas from other Adult Education Professionals

Contact Information Leatricia Williams Grant Program Support Coordinator Office of Adult Education (404) Linda Coston Vice President of Adult Education Albany Technical College (229) Saketha Williams Dean of Adult Education Oconee Fall Line Technical College (478) Shelby Ward Dean of Adult Education North Georgia Technical College (706) James Wilburn Adult Education Program Administrator Clayton County Public Schools (770)

Thank you for your participation! Please complete an evaluation of this session at Next Program Administration Technically Speaking: Becoming a GALIS Data Detective November 13, :00-3:30 pm 42