Webmasters Association Meeting Saturday, September 13, 2014 ✓

2 Guest Attendees Siobhan Kearney Assistant Director, Class Activities – Alumni Relations James Payne Managing Director for New Media Judy Doherty Director of Information Management Systems and New Media for Advancement ✓

Agenda 3 9:00 – 9:10MTReview of agenda; introductions 9:10 – 9:25MT2013/2014 Executive Committee Goals and Results Webmasters Survey Results 9:25 – 9:30MTChanges to Class Activity Report 9:30 – 9:40SKiModules Update 9:40 – 10:05EMAdvanced Techniques and Functionality for iModules Websites 10:05 – 10:10MTPresentation of Webmaster of the Year Award 10:10-10:15COSupport Tools for Webmasters 10:15-10:25MTMiscellaneous Topics 10:25-10:30Q&A ✓

2013/2014 Executive Committee Goals 1. Define and create a "best practices" iModules web site. 2. Drive iModules to provide whatever additional functionality is needed to achieve the goal above. 3. Support, endorse, provide training for, and use the pending iModules tool. (The replacement for "Harris Connect".) 4. Support, endorse and participate in greater exchange of ideas and "best practices" for webmasters, class web sites and class communication. 5. Identify those classes for which either no web site exists or the one that exists is long-lapsed and/or in need of updating. 6. Once and for all, settle the years' long debate: Is "webmaster” ONE word or TWO? 4 ✓

5 Goal 1. Define “Best Practices”  February ‘14 Survey  Class Metrics Task Force  “Best Practices” Conclusions ✓

6 February ‘14 Webmaster Survey  Six (6) questions + comments  forty-two (42) responses  all the details: rchive/2014CWS.pdf ✓

7 February ‘14 Webmaster Survey Responses by Decade ✓

8 February ‘14 Webmaster Survey Responses by Tenure as Webmaster ✓

9 February ‘14 Webmaster Survey Q1 Importance of Selected Content (0-5 scale) ✓

10 February ‘14 Webmaster Survey Q2 Importance of Selected Functionality (0-5 scale) ✓

11 February ‘14 Webmaster Survey Q4 Integration w/ College-managed data (0-5 scale) ✓

12 Goal 1. Define “Best Practices” Conclusions  “Best Practices” is a moving target  “Best Practices” varies by generation and by technology  Survey results loosely correlated to the College’s “expectations”  Class Metrics Task Force defined “expectations”  Revised Class Activity Report displays “expectations” ✓

13 Class Website “Expectations”  Platform  Content  Functionality ✓

14 Class Website “Expectations”  Platform  Classes are free to use any content management system  The College has elected to support one content management system: iModules  Content to be updated “regularly” (monthly?)  Selected content should be password-protected classmate contact information (e.g., addresses) photos of minors ✓

15 Class Website “Expectations”  Content: Resources and Engagement  Links to Class Newsletters; newsletter archive  Class Project information/updates  Reunion and Mini-Reunion schedules/information  Class Officers list and contact information  Obituaries  Classmate News (or links to social media, e.g., Facebook, LinkedIn, Twitter)  Photo Galleries (or links to 3 rd party photo gallery) ✓

16 Class Website “Expectations”  Functionality: Tools of Convenience  on-line Dues Payment  on-line “Green Card” classmate news collection  link to Dartmouth College Fund participation  links to other alumni resources ✓

17 Goal 2: New iModules Functionality “Advanced Techniques and Functionality for iModules Websites” - Ed Mazer ✓

18 Goal 3: Support for iModules “iModules Update” - Siobhan Kearney ✓

19 Goal 4: Exchange of Ideas “Support Tools for Webmasters” - Carlo Ordonez ‘06 ✓

20 Goal 5: Identify Classes w/o Websites 66 of 73 classes (90%) have websites. Targets for future assistance… ✓

21 Goal 6: Webmaster: 1 Word or 2?  Wikipedia: 1   Dictionary.com: 1 or 2   Chuck Sherman D’66  “Web’ster” ✓

Changes to Class Activity Report  Motivation  Better align questions to expectations for class websites  Improve CAR as a self-evaluation goal-setting and planning tool  Results  Sections now organized by officer role  Updated questions for webmasters  Opportunity to share “best practices” and to identify needs 22 ✓

23 Changes to Class Activity Report ✓

iModules Update Siobhan Kearney Assistant Director, Class Activities – Alumni Relations 24 ✓

What is iModules?  Online platform with variety of tools including:  Marketing  Content Management (websites)  Events  Directory  The College uses it for giving, events, s and websites  Each class, club and affiliated group has its own iModules community  iModules communities are only provisioned by the College once officers reach out for training and administrative access  Currently, the College is supporting and content management/websites for alumni communities 25 ✓

iModules Training and Support  To receive training on marketing or CMS (websites), contact the Alumni Help Desk at or call (603)  For support after being trained or any questions, contact Siobhan Kearney at who will either answer your question or find the answer to your question.  Alumni volunteer resources page is being updated regularly. 26 ✓

iModules Tip  To avoid spam issues, set up a group account that ends in dartmouth.edu rather than using personal  Benefits:  s less likely to be flagged as spam when sent through iModules  address can continue to be used throughout officer transitions  To set up a group account, contact Siobhan Kearney at 27 ✓

iModules Support iModules Volunteer Resources Page  General support and contact info  support and how-to documentation  NEW: Website support and how-to documentation  NEW: Best practices for class websites from the Class Activity Report (CAR) with detailed information on how to create/manage these features using iModules  Many thanks to Ed Mazer `63 for being the driving force behind creating this support! 28 ✓

Advanced iModules Techniques/Functions Ed Mazer D’63 29 ✓

Webmaster of the Year  The Purpose  To recognize achievement in advancing “state-of- the art” of Dartmouth class websites  The Selection Committee  Carlo Ordonez ‘06  Siobhan Kearney  Mark Tomalonis ‘79  The Criteria  Alignment with Class Activities Report Metrics  Innovation during 2013/2014  Not a winner in the previous five years (‘09-’13) 30 ✓

Webmaster of the Year  The Twist  Recognition of a web site created w/ iModules  Recognition of a website NOT created w/ iModules 31 ✓

Support Tools for Webmasters Carlo Ordonez D’06 32 ✓

Support Tools for Webmasters  College-provided resources  Webmasters websites  Listserv  Facebook group 33 ✓

College Provided Resources 34 ✓

College Provided Resources 35 ✓

Webmaster Websites 36 ✓

Webmaster Websites 37 ✓

Listserv 38 ✓

39 Facebook Group ✓

40 Miscellaneous Topics  Changes to alumni addresses (sending/receiving)  Gathering classmate addresses  Public Wi-Fi on campus ✓

41 Changes to Alumni Addresses  Old style:  New style:  Where to see your alumni address  Activate auto-forwarding  Send from your alumni address (“alias”)  Send from your alumni address (direct)  outgoing server: alum-mailhub.dartmouth.edu  outgoing server port: 465  user your Net ID and password ✓

Gathering Classmate Addresses  Refer to the Alumni Directory insert in COW registration packet.  Encourage classmates to go directly to the Alumni Directory rather than collecting classmate addresses yourself. Alumni.dartmouth.edu/directoryAlumni.dartmouth.edu/directory  If you receive new or updated addresses from classmates, forward them to The chain should show that the alumnus is giving approval for Dartmouth to add their address to the College database.  In November Alumni Relations will send a postcard to all alumni for whom we do not have addresses asking them to update information in the alumni directory and giving instructions on how to do so. 42 ✓

43 Public Wi-Fi on Campus  pre-2010: public and secure access speed were the same (50mbps)  2010: public access speed was reduced (for budgetary reasons)  2012: public access speed was restored to pre-2010 levels ✓

44 Q&A ✓

45 Thank you! ✓