Chapter Officer’s Meeting December 17, 2013

Agenda Opening Remarks - Bill Approval of Minutes – Andrea Officer One-Pagers – Vice Chair – Joe – Treasurer – Tonya – Membership – Donna – Chapter Programs – Roger – Marketing – Sandra & Whitney – Web Master – Jennifer Special Topics

Mid-South Chapter Goals Provide education and networking through F2F and virtual venues – Host Monthly Chapter Meetings (10 meetings/yr) – Conduct one meeting/quarter outside of HSV – Conduct Monthly Officers Meeting – Government and Commercial focus Grow Membership – 2013: From 18 to 36 – 2014: From 36 to 72 – 2015: From 72 to 144 Grow Corporate Sponsorships – 2013: From 0 to 5 – 2014: From 5 to 10 – 2015: From 10 to 15 Establish partnerships with Universities & Associations – e.g., UAH, FIT, Vanderbilt, PMI, NCA Create, maintain, and grow a professional Chapter Website Broaden awareness of APMP by issuing at least one Press Release per quarter

Bill’s Thoughts lists More correspondence with members and potential members Birmingham Marketing Campaign progress Start Meeting Attendance Metric Ideas to increase Meeting Attendance? Desire smooth Membership Director Transition Panel Discussion with Senior Leaders (Spring/Summer) Start Sponsorship 2 min Jan Mtg Mid-South offers Free Job postings (must link to specific req) Emphasis dial-in for meetings for non-HSV members Chapter operational Inviting Harry Cleaver to speak

Secretary - Andrea No Report this month

Vice Chair – Joe Elections - Complete Nominations – received solicited input from 2 officers; I submitted via online by deadline Sponsors – No new activity

Treasurer – Tonya

Developed first draft of budget Created, published and monitoring online registration for Jan meeting. Reconciled November bank statement. Next Steps :  Complete 2014 Budget. (My apologies)  Update online registration with February meeting details immediately following January meeting.

Membership – Donna Membership Metric Current Membership 45 New members since last report Kristin Hoffman Jyotshna Arjuna Members lost Andrea Brumley Last Officer’s meeting 44 members

Membership - Donna Currently have 28 members in the Linked-In Group All welcome letters to new members All Linked-In invitations to new members.

Planning Chair Status - Roger ActivityStatusNotes Plan fifth meeting in January ” January 7 th, 5:30 – 7, AR, “Successful Methods for Winning Proposals” Ken Merwin, Catering by Apple Lane – Sandwiches, Chips, Banana Pudding, Tea/Water Plan sixth meeting in February (Birmingham) February 4th, 5:30 – 7:30, “You are the Evaluator – What evaluating proposals can teach you about writing better ones” Roger Campbell, Rojo – Buffet of Chips/Guac., Chipotle Pork Taco Bar, Black Beans, Rice, Blackberry Cobbler, Soft Drinks + Cash Bar Plan sixth meeting in MarchMarch 4th, 5:30 – 7:30, “Moving From Proposal to Project: A Plea to Proposal Teams” Stephen Grenade, Location/Food - TBD Plan seventh meeting in AprilApril 1st, 5:30 – 7:30, “When Time is Not on Your Side: Winning in a Commercial Proposal World” Jennifer Hamaker, Location/Food - TBD

Potential Birmingham Venues John’s City Diner, 112 Richard Arrington Jr. Blvd N, Birmingham – Gastropub (set menu), private room seating 20+ with flatscreen parking difficult Rojo, 2921 Highland Ave, Birmingham – Latin + American, large sideroom with screen/projector Nabeel’s Café Capri, 1706 Oxmoor Rd, Homewood – Greek + Italian, seats <45 Seasons 52 too expensive $60+/person Village Tavern no private dining room

Rojo vs. Nabeel’s VenueMenuPricingLiability (10 – 18)Audio Visual RojoChips/Guacamole Chipotle Pork Taco Bar Rice Black Beans Blackberry Cobbler Soft Drinks Cash Bar (with dedicated bartender) $30 Members $40 Non-members -$89 - $162Projector, Screen, WiFi provided Nabeel’sGreek Salad/Bread Choice of 3 Entrees: Lasagna Molfettese Chicken Skewers Spinach Pie Baklava Tea/Soft Drinks/Coffee $40 Members $50 Non-members -$22 - $41Projector, Screen not provided, WiFi questionable

December 3 rd Presentation Feedback 95% A

Marketing – Sandra & Whitney Twitter Account Complete & Operative – Who has ability to Tweet? – Need to actively Tweet relevant subject matter. – Post link on Chapter website to : Establishment of Facebook Group for Chapter – Link to Twitter (vice versa) – Post Meetings/Events – Post link on Chapter website to:

Marketing Responsibilities Revisited M ARKETING (P UBLICITY -C OMMUNICATIONS ) C HAIR H UNTSVILLE R EGION N ASHVILLE R EGION Maintain the master distribution list for announcing chapter events. Prepare and provide (via and chapter/APMP web site postings) all external and internal communications for chapter activities/news, including meeting/program announcements, press releases, chapter newsletters, and special events. Receive a list (names and addresses) of all attendees of general membership meetings from the Secretary, and send an thanking them for attending the meeting and encouraging them to support the chapter. Maintain and update list of media/calendar contacts for providing press releases and/or meeting/event notices. Develop and distribute (in association with Membership Chair) chapter marketing/membership recruitment messages and materials. Submit chapter news for inclusion in APMP communications vehicles ( The Perspective, The Journal of the APMP). Collaborate with Membership Chair to identify and solicit new members from all proposal domains

Webmaster – Jennifer Recent Website Additions: Websites Sponsors – Added Proposals To Go and Aerojet Rocketdyne Search Engine Optimization added Pictures added to both sites Membership List added to website – Internal password shared with fellow Officers Several website updates received – will continue to add more this weekend (in Delhi for 2 weeks) Continue to feed me additional information to post – I will try to work all requests within one week of receipt! Website Statistics for Month of September – Interest is GROWING: 76 Website Visits Over the Past Month – Up from 65 visits the previous month Of those visits, 61 were “unique” visitors (visitors that did not go back to the site later) which is also up from 27 last time!