Engi 1504 – Graphics Lecture 8: Special Topic 1

Slides:



Advertisements
Similar presentations
Tips on Making a Good PowerPoint
Advertisements

Making PowerPoint Slides
The Systems Analysis Toolkit
Chapter 12 – Strategies for Effective Written Reports
Preparing Business Reports
Revising Drafts© Dr. Ayman Abdel-Hamid, CS5014, Fall CS5014 Research Methods in CS Dr. Ayman Abdel-Hamid Computer Science Department Virginia Tech.
Writing Skills Improvement Guide Dr. Zubair A. Baig Computer Engineering Department KFUPM, Dhahran.
Academic Presentation Skills
Christine Bauer-Ramazani, with contributions from Colin Pillay Effective Presentations.
Technical Writing II Acknowledgement: –This lecture notes are based on many on-line documents. –I would like to thank these authors who make the documents.
Technical Communication Fundamentals, 1 st Edition W.S. Pfeiffer and K. Adkins © 2011 Pearson Higher Education, Upper Saddle River, NJ All Rights.
Report Writing Three phases of report writing Exploratory phase (MAPS)
Business Memo purpose of writer needs of reader Memos solve problems
Christine Bauer-Ramazani Saint Michael’s College Effective Presentations.
Source: How to Write a Report Source:
Chapter Nineteen Preparing Oral Reports--the Basics.
Presentations: The good, the bad and the ugly
Business Communication Workshop
English Language Arts Level 7 #44 Ms. Walker
1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.
Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.
Report Writing.
Making PowerPoint Slides How to Design an Effective Presentation.
HU113: Technical Report Writing Prof. Dr. Abdelsamie Moet Fall 2012/13 Pharos University in Alexandria Faculty of Engineering Lecture 5: Preparation.
How to design and present a poster By Prof. Dr. A. El-Ansary.
Report Writing Sylvia Corsham De Montfort University 2008/9 (in association with Vered Hawksworth BSc.)
Writing for Business Collaborative Reports Collaborative Writing 87% of all business writing is done in a group or team. The average business document.
How to make a PowerPoint presentation Emina Savić, MD Institute of Microbiology and Immunology, School of Medicine, University of.
Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.
EE LECTURE 4 REPORT STRUCTURE AND COMPONENTS Electrical Engineering Dept King Saud University.
Writing a Technical report
Objectives This section will show you how to: write effective paragraphs and essays, describe the relationships between writing and reading provide some.
How to develop an oral presentation You have one chance to make a point.
PRESENTATIONS: WHAT MAKES FOR A SUCCESSFUL PRESENTATION? PRESENTATIONS: WHAT MAKES FOR A SUCCESSFUL PRESENTATION? PRESENTED BY: ILDIKO HORVATH For reference.
How to write a technical report Powerpoint: H VenterSpeakers: L Kruger Editor: GF De Wet G Claassen Group 42.
© Prentice Hall, 2007 Business Communication Essentials, 3eChapter Writing and Completing Reports and Proposals.
OCR Functional Skills Presentations Keep it simple – The attention span of most audiences is very limited! – Don’t cram too much information on the slides,
Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.
Scientific Communication
The Writing Process. The writing process: Audience & Purpose  Strategy  Build interest if the audience's interest is low.  Provide historic background.
Academic Presentation Skills 8 November 2011 Sources: Comfort, Jeremy Effective Presentations. Oxford University Press, Sweeney, Simon English.
Unit 1 Activity 2B Communication Barriers Report
4 C’s of Writing The primary goal of all communication is receiver – reader understanding. To achieve this goal, writers apply the 4 C’s of writing:
1 Presentation Skill Orientation Class by Lecturer: LONG BUNTENG ORIENTATION CLASS CAMBODIAN MEKONG UNIVERSITY.
Planning and Shaping Your Writing
McGraw-Hill © 2007 The McGraw-Hill Companies, Inc. All rights reserved. Objectives This section will show you how to: write effective paragraphs and essays,
Reports & Proposals. Reports can either be Informational or Analytical Informational Reports Writers collect and organize data to provide readers information.
Official business messages Professional approach
REVISING, EDITING & PROOFREADING
4-2 CHAPTER 4 Engineering Communication © 2011 Cengage Learning Engineering. All Rights Reserved.
Intro to Engineering Design
Technical Communication A Practical Approach Chapter 10: Formatting Reports and Proposals William Sanborn Pfeiffer Kaye Adkins.
Polishing Your Written Communication
COMMUNICATION EFFECTIVE WRITING. Plan Prepare Perform Present.
  Writing a Research Paper  Creating a Technological Presentation  Creating a Display Board  Writing a Test Guidelines for the Following.
Steps in Writing an Essay
“Copyright and Terms of Service Copyright © Texas Education Agency. The materials found on this website are copyrighted © and trademarked ™ as the property.
FINAL PRESENTATION 25% of Your Total Grade. PRESENTATION INSTRUCTIONS Give a short presentation based on one of the main topics from the text (the topics.
B200- TMA Requirements 1. Page Layout A cover page must contain the following: the name of university, name and title of the course, TMA number and title,
REPORTING YOUR PROJECT OUTCOMES HELEN MCBURNEY. PROGRAM FOR TODAY: Report Reporting to local colleagues Reporting to the Organisation Tips for abstract.
Reporting your Project Outcomes Helen McBurney. Program for today: Report Reporting to local colleagues Reporting to the Organisation Tips for abstract.
Academic writing.
Honors Project Tips and Guidelines
Report Writing Three phases of report writing Exploratory phase (MAPS)
Technical Reading & Writing
Reports Chapter 17 © Pearson 2012.
Abstracts.
Honors Project Tips and Guidelines
Abstracts.
THE TECHNICAL WRITING PROCESS
Presentation transcript:

Engi 1504 – Graphics Lecture 8: Special Topic 1 Presenting technical information

Presenting Technical Information Engineers: Solve problems Communicate the solution to others Your writing should be: Possible to understand Impossible to misunderstand

The 5 C’s Clear – make sure it is understood Concise – not too wordy Correct – spelling, grammar, names, etc Concrete – specific statements Courteous – polite (e.g. Email)

The Writing Process Careful planning Multiple revisions Don’t start the night before Multiple revisions Remember – your name is on it

Tips for Everyone Identify your objective Prepare an outline Identify your audience Prepare a 1st draft Edit Review

Tips for Everyone cont. Identify your objective Write a clear, precise statement of your reasons for writing Read it from time to time to stay focused Keep in mind: “What must the reader know?”

Tips for Everyone cont. Identify your audience Reports are meant to be read Identify the background of your reader

Tips for Everyone cont. Prepare a 1st draft Get your ideas on paper (don’t worry about the finished work) Use outline, write short, concise paragraphs Use grammar and spell checker (carefully) to clean it up Print a copy, put it aside until the next day

Tips for Everyone cont. Edit Next day read 1st draft Helps to read aloud Edit your work for flow, extra words, slang, idioms, gender specific language, spelling and grammar

Edit cont. Flow Extra words Edit it so one idea flows into the next Each paragraph expresses one idea Extra words Remove redundant words Can shorten 1st draft Make every word count. If you can say it in five, don’t use ten. Don’t waste the time of the reader

Edit cont. Slang and idioms Gender inclusive language Slang: “It took a lot of guts to ask his boss for a raise ” Idiom: “keep an eye on the ball” Engineers work in a global environment so avoid colloquialisms Gender inclusive language He, she, etc. Use they, engineers, etc.

Edit cont. Spelling and grammar Poor spelling distracts the reader from your message Implies poor quality work Don’t rely on spelling and grammar checker (Wood ewe due this?)

General Proofreading Tips Spelling Check for spelling errors, repeated words, names of people and places Grammar Avoid switching between present and past tense Check for complete sentences

General Proofreading Tips Page layout Check all figures Check column and paragraph spacing All pages should have same format Consistency Check that headings of the same level use same format Check headers and footers No pages missing!

General Proofreading Tips Graphics Reference all graphics in the body of the text Check captions

Engineering Formal Report Main Sections Cover Title page Abstract or summary Table of contents Table of figures Table of Tables

Engineering Formal Report cont. Nomenclature Introduction Discussion Conclusions Recommendations Appendices References

Engineering Formal Report cont. Abstract or Summary A report in miniature An accurate summary of topic, important results, and conclusions Brief and concise. Reader must understand key elements Write it last

Engineering Formal Report cont. Introduction Provide the reader with all the background necessary to properly read the report Introduce the subject, state why the report is being written, along with any limitations

Engineering Formal Report cont. Introduction has three main components Background Purpose (what the report hopes to achieve), who authorized it, etc) Scope (limitations imposed on the report and who imposed them, cost, time, extent of study, factors omitted)

Engineering Formal Report cont. Discussion (body of report) All information presented in an organised, logical manner Not called discussion! Should have a relevant name Conclusions Based only on material in report Each conclusion in a separate paragraph

Engineering Formal Report cont. Recommendations Follow logically from conclusions Appendices Referenced in report Supplementary material such as calculations, physical properties, etc.

Break Time Take 5 minute break

Technical Presentations The Presentation Formula The 4 P’s Slide Rules of Thumb MS PowerPoint Commands

The Presentation Formula Tell them what you’re going to tell them. Tell them. Tell them what you told them

The 4 P’s Plan Prepare Practice Present

Plan Know your audience Define the purpose of your presentation Inform? Persuade? Motivate? Teach? Plan the content of your presentation around: your purpose audience's level of understanding (and interest). Use words and phrases common to your audience, and focus on your purpose.

Prepare Center on a message with key points that you can back up with evidence Prepare an attention-getting opening (5 to 10 % of presentation) An audience can only remember 4 to 6 different points (85% of presentation) Close by summarizing or restating the message

Practice Is your message clear? Does your evidence support your key points? Are your graphics and illustrations clear, appealing, and relevant to the topic? Is your close memorable?

Practice Did you achieve your intended results? Rehearse multiple times Choose the techniques that you are most comfortable with Rehearse the timing of your presentation

Present Make a positive first impression. Establish eye contact with your audience. Be yourself and relax. Slow down and emphasize important points

Slide Rules of Thumb Keep titles short One message per slide Six lines or less Not too busy – colors, visuals, effects

Text Guidelines Don’t mix fonts Sans serif – better than serif Large enough for easy viewing Color contrast with background

Charts, Graphs, Figures Used to reduce textual information Visible to whole audience Choose colors for contrast Communicate!

Class Assignment In a group of 3-4 people, prepare and present a short 5 minute presentation on anything. Each group member must present! Time limits will be strictly enforced, so be prepared Can be on any topic you wish, provided it is not offensive to anyone Have a bit of fun