Journal Publishing at USF William Garrison, Dean USF Libraries ASERL Membership Meeting April, 2012

Removing Institutional Obstacles Library as Partner BILL No top-level mandate for OA on campus; library driven. Buy-in followed implementation and pilot. Library filled important institutional “gaps,” e.g. data management, public dissemination of research, etc. As we presented the Scholar Commons pilot to the COD we asked them to keep this question in mind: “How can we help you accomplish goals and objectives where funds, staff, or expertise have been obstacles.”

eScholarship Services OA Publishing Services Repository Services Digital Access Organization & Curation Long-Term Preservation eScholarship Services Publication & Scholarly Communication Data Management Planning Rights Management OA Publishing Services Digital Access & Preservation Impact Assessment Consultation & Strategic Planning Geoportal & Data Repository Data Curation & Preservation Information Visualization Enterprise GIS BILL Scholar Commons is in reality a SUITE OF SERVICES to support research and learning across the campus and beyond. When they deploy similar services, many research libraries treat each of the four broad functions outlined on this slide as a series of discrete services. The USF Tampa Library has seamlessly integrated these research support functions to maximize utilization of available expertise and staff. Integrating the various functions appears to be unique in the library community and plays to the institution’s philosophy of integrated scholarship. As we expand our suite of titles and scope of activity, we will work with the campus’ administration to ensure sustainability. Our round of applause from COD.

Library’s publishing targets … OA Publishing Services Digital Access & Preservation Impact Assessment Consultation & Strategic Planning Library’s publishing targets … Open-access journals Open-access ebooks Open-access collections/digital projects Electronic theses/dissertations BILL Through the Library’s SC platform, the Tampa Library hosts OA journals, ebooks, and textbooks at no charge to authors or publishers. When the average annual subscription rate for a scholarly journal is $1,200, open access is more important than ever.

Decision to Support Globally-relevant, Interdisciplinary Topics Aim & Scope Align w/Library’s Strategic Interests Active & “Healthy” Editorial Profile Globally-relevant, Interdisciplinary Topics Peer-reviewed Committed to Open-Access BILL Our decision to support reflects the interplay of the five variables as opposed to performance in a single dimension. After some initial inspiration from a presentation by Clifford Lynch, our initial focus was on rescuing “endangered” content, but this strategy rapidly expanded to facilitating emerging scholarship. In working with existing journals and in the spirit of Don Corleone, we make the publishers an offer they can’t refuse, specifically, we offer every level of support EXCEPT copyediting at no cost to them. Before the offer is extended, we do research to create a profile of the journal we are considering: scope, audience, editorial health, impact, cost to the organization, etc.

Total 2011 downloads = 8,717; lifetime = 19,042 Average monthly downloads = 739.25 46% of all of the title’s downloads occurred in 2011 Articles per issue = 6.3 100% of articles downloaded 50+ times; 88% over 100 times Average article downloads = 272 (921 maximum) BILL Each of our journals has a story that could help you evaluate potential partners. Numeracy was our first project. It emerged from discussions with USF Geology Professor Len Vacher. Dr. Vacher had a large NSF grant that was awarded to promote quantitative literacy in society. His program director suggested that he contact the library to discuss metadata for his “products” and strategies for publicly disseminating the grant’s outcomes. This sparked the NNN’s interest in founding a home for QL issues in the published literature, something heretofore absent. Ebsco indexes and links to Numeracy. The NNN signed an agreement that included modest remuneration to the organization based on links from Ebsco to journal content.

91% increase in article downloads from first-half 2011 BILL LATEST IMPACT FACTOR 2010: 2.057 – prior to our support, they were reporting a 0.7 impact factor. Reasons: DOIs, increased visibility to search engines, our work to enhance indexing? IJS is a great example of the challenges in assuming responsibility for an established journal. AMPLIFY various editorial attitudes. Include discussion of subscription-paid print readership = 217. We began negotiations for IJS in 2006 because it represented one of the three journals in the karst field that possessed an impact factor. AMPLIFY 2009 technical problems with the website and loss of content following server crash. In 2012, we will expand our collection to include three newly established OA journals which I will show you in a moment. We are also negotiating MOUs with six established journals that want to join our initiative including several prominent genocide studies journals in East Africa. In these cases, the journals were previously offered in print versions only and have had difficulty migrating to the online environment and/or suffer from low readership. 91% increase in article downloads from first-half 2011 Total 2011 downloads = 3,703 38% of articles downloaded 100+ times Articles per issue = 10.6

Scholar Commons Team Data Management OA Publishing IR Management Pete Reehling GIS/Data Mgmt. Richard McKenzie GIS Technician Beverly Caggiano Data Mgmt. Data Management Carol Ann Borchert OA Publishing Julie Fielding OA Journals Brenna Mathiesen OA Publishing Rebel Saul-Cummings IR Mgmt. Brian Falato IR Metadata IR Management BILL As you can see from the diagram, our current staffing commitment to scholarly communications includes contributions from 3 faculty, 3 Administrative and 2 staff employees totaling 5.5 FTE. These assignments represent reallocation and retraining existing personnel and rehires on reclassified lines.

Simplified Timeline for Launch Editor Training Site Created BILL Describing a new journal or adapting an existing journal to the OA regime may take several weeks beyond the MOU stage. USF typically “front-ends” this process near the MOU draft phase. The MOU and description phases typically require 2-3 weeks with significant engagement on my level. Once clear of this part of the process, Bepress support takes the majority of the load. My staff and the editors have high praise for Bepress’ support, specifically Paul’s work. We often ask prospective editors to “re-vision” existing journals as a prelude to entering to OA arena. We impart the sense that movement to an OA environment is an opportunity to innovate and to potentially set the journal apart in some way. For example, I am working with the editors of New Civitas to implement the tiered peer-review process that engages students, something they were not completely “sold” on prior to some extended discussions. In another journal’s case, we are working with the editor to craft a process of soliciting submissions from government and NGO sources that do not typically contribute to academic publications. Journal Described OR Journal Adapted MOU Crafted & Signed Elapsed time = 4-6 weeks

MOU – Hosting Agreement Enumerates services proffered Defines responsibilities Establishes grant of “non-exclusive, worldwide license for electronic dissemination” of content, abstracts, TOCs, reference lists, and metadata Describes the scope, aim, style/format, and policies of the journal BILL This is a critical phase in the process. Be sure that you get your institutional council to review, adapt, and approve this document prior to using same. We review the existing document annually and solicit GC input at that time. The original MOU was just over seven pages long – the current document is two pages long with an exhibit section completed by the publisher.

Traditional vs. OA Publishing Costs BILL Models for costing OA abound. In a 2006 article (Willinsky, John. The Access Principle: The Case for Open Access to Research and Scholarship. Cambridge, MA: MIT Press, 2006.), John Willinsky identified 10 non-overlapping models for assessing the costs of OA activities. The example on this slide is a model that Richard Johnson ascribed in 2005 to a typical journal published by a learned society … By subscribing to the full Digital Commons application, including the IR and journal management platforms, we’ve estimated that we can publish a single journal with an average of 7 articles per issue (two issues annually), plus an editorial, a perspective piece, and 10-12 book reviews for just under $1,700 per year. Please bear in mind that our personnel costs are largely “sunk” costs in that the individuals have complex assignments such as support for e-resources and SC, or serials and SC or cataloging and SC. Source: Richard K. Johnson “Market Remedies: The Role of Open Access Publishing,” 2005

The Textbook Affordability Project (TAP) counters rising education costs by connecting students and faculty with alternatives to full-price textbooks. BILL All things change and our SC initiative is no exception. Since we launched the OA publishing service in 2008, we have added the full DC suite of tools to expand our capacity and build on that success. Amplify OA textbook direction; a state-level mandate is in place, with very uneven support across the system. Orange Grove & Florida Distance Learning Consortium; K-12 plus higher education content. University Press of Florida in partnership with USF using Scholar Commons as the platform. Our pilot course pack saved students over $60,000. THERE IS MORE TO SAY ABOUT THE OA TEXTBOOK DIRECTION …. PLEASE FEEL FREE TO SPEAK WITH US AFTER THE PRESENTATION. The Library's Environmental Sustainability initiatives include materials published by the library and by strategic partners.

Bringing data to the OA process …. Geoportal & Data Repository Data Curation & Preservation Information Visualization Enterprise GIS BILL Our next steps link data services to our publishing activities. Commercial publishers offer pathways to the data that informs their publications – we can do this as well. Studia Geologia will be the first to add a requirement for data sharing to their author submission guidelines. We will offer the data as a series of supplemental files and links to visualizations that we create and serve via the USF Geoportal & Data Repository. One strategy involves placing metadata records for data stored in the USF Geoportal & Data Repository in the IR for maximum visibility. The download option will retrieve a complex metadata record appropriate for the community of practice with links to the actual data. DATA IS IMPORTANT to the readership and to our citizens. And yet access to data is under attack by such measures as the H.R.3699 -- Research Works Act (December 16, 2011) which reverses the trend whereby publicly funded research data is openly-accessible to the public.

Bay Study Group Collection (May 2011) BILL Our data management work is taking us in some interesting directions as we work to convert traditional archival collections to 21st century information resources. The BSG collection was acquired late in 2010 when scientist Roger Johansson offered the collection to USF. The Bay Study Group studied water quality and biological indicators in Tampa Bay from the mid-1980s until 2010, when it was disbanded. The Bay Study Group collection includes aerial photographs monitoring the health of the bay and published reports written or collected by the group. This photograph gives you a sense of what we started with as we began the project – over 12,000 images, 77 technical reports, and 180 flight maps.

Bay Study Group Collection (November 2011) BILL We converted the archival print collection to a geodatabase and digital collection that is publicly accessible to anyone with a connection to the Internet and a browser. You are seeing the geospatial interface. We will include a front end using Drupal to link the geodatabase both to the digitized report archive and information concerning the project and the research team. Instead of leafing through boxes of photographs and trying to match them to specific over-flights, researchers can quickly select a year, a specific flight, and a data point to examine the image which serves as a biosignature to aid in evaluating the health of the sea grasses on that date and in that location. Each map is retrieving as many a 15 feature classes that consist of image locations and 15 flight maps from a Geodatabase located on a GIS server. An individual flight contains as many as 200 images. This collection now includes over 50 GB of data. The reports that compile disparate geographic and chronologic data are accessible through the SC Bay Study Group collection. This places 30 years of research at your fingertips. This technology has implications for our genocide studies collections as well.

Questions & Thank You BILL