© 2014 IBM Corporation Blackboard Collaborate Presenter’s Rehearsal : What You Need To Know

IBM Software Group | Cloud & Smarter Infrastructure © 2014 IBM Corporation Learning Objectives: This Rehearsal WILL…  Go over your job as a presenter and moderator  Revisit how to manage your settings and permissions How to control participant’s permissions  Show the interactivity tools used in your presentation 2

IBM Software Group | Cloud & Smarter Infrastructure © 2014 IBM Corporation The Blackboard Collaborate Interface (Moderator’s View) 3 *Note: There are additional options inside these menu’s * Note you can expand or minimize these sections

IBM Software Group | Cloud & Smarter Infrastructure © 2014 IBM Corporation The Blackboard Collaborate Interface – Moderator’s Controls 4 Text chat area Participant area Audio/Video toolsResponse buttons Page optionsSlide options Timer / info Recording controlContent loadingMarkup toolsFacilitator tools Audio wizard & additional tools Whiteboard / Application share / Web tour Media Window Participant permission controls

IBM Software Group | Cloud & Smarter Infrastructure © 2014 IBM Corporation Additional Session Options / Controls  There are many options available from several places Familiarise yourself with these! 5 Edit > Preferences Tools menu Audio, Video & Teleconference Text chat

IBM Software Group | Cloud & Smarter Infrastructure © 2014 IBM Corporation Connection Speed  Always test your connection speed:  Best results are when you are connected to a LAN and not Wireless because of the fluctuations that can occur using Wireless  Set the connection speed for your network results  Reset your connection speed if you find the setting you have is not stable 6 The setting for your network connection speed is important! Before your session: Reminder: Connection speed can vary – something may impact the speed, which may not have been picked up when you tested it earlier.

IBM Software Group | Cloud & Smarter Infrastructure © 2014 IBM Corporation Adjusting Your Connection Speed  At the top left of the window click on Edit > Preferences…  Under Session > Connection  Adjust to the appropriate Connection Speed 7

IBM Software Group | Cloud & Smarter Infrastructure © 2014 IBM Corporation As Moderator/Presenter Your Job is to… 8  Audio Checks  Microphone Distribution  Monitoring Text Chats  Clearing Yes/No’s & Raised Hands PresentModerator of Participants Reminder: There are more Moderator / Presenter responsibilities than noted here… this is just a summary.  Starting/Stopping Recording  Present Your Content  Q & A

IBM Software Group | Cloud & Smarter Infrastructure © 2014 IBM Corporation Audio Tips Always run the Audio Setup Wizard Or go to Tools > Audio > Audio Setup Wizard 9 Please check your master volume settings on your computer each time… Blackboard Collaborate uses Voice over IP – telephone is not required! When you use computer audio within a Blackboard Collaborate session, you can speak & be heard using a headset or your PC microphone & speakers Before your session:

IBM Software Group | Cloud & Smarter Infrastructure © 2014 IBM Corporation Voice Communication 10 To activate your microphone, simply click on the TALK button Remember: Click again to switch it off when you’re finished talking! Audio indicator informs you if you or someone else is speaking Reminder: Only one microphone should be active at a time to avoid background noise or feedback The blue mic icon beside your name means your microphone is activated

IBM Software Group | Cloud & Smarter Infrastructure © 2014 IBM Corporation Integrating Teleconference Call (1 of 3)  Note: Use US number  Blackboard Collaborate joins your conference call as a participant  The Event Manager will have this configured for you 11

IBM Software Group | Cloud & Smarter Infrastructure © 2014 IBM Corporation Integrating Teleconference Call (2 of 3)  Moderators have the ability to mute / unmute the teleconference line  Right click on the teleconference in the participant area and select the appropriate option Audio from teleconference will not come through to VOIP users VOIP audio WILL be transferred through to teleconference 12 Reminder: Be careful about handing out/removing universal audio access

IBM Software Group | Cloud & Smarter Infrastructure © 2014 IBM Corporation Integrating Teleconference Call (3 of 3)  Control your conference call Ensure that the conference call moderator knows how to reduce interruption in your Blackboard Collaborate  You may want to print this page for reference 13 KeysDescriptionWho can use *#Get list of conference call commandsHost/Participant #Exit list of conference call commandsHost/Participant *0Request specialist assistance (toggle on/off)Host/Participant *1Dial out to add a participantHost *2Begin/End recording conferenceHost *3 Change conference Entry/Exit announcement: +1: Turns on name record +2: Adds Entry/Exit tones +3: Silences Entry/Exit tonesHost *4Lock/Unlock conference (toggle on/off)Host *5Count number of participantsAll *6Mute/Un-mute line (toggle on/off)All *8Continue current conference without HostHost *71Turn Broadcast mode on or off (toggle on/off)Host *74Change Host password (for current and future conferences)Host *75 Change Entry/Exit options (future conferences): +2: Adds Entry/Exit tones Host *76Change starting conference without Host (future conferences)Host *77Change continuing conference without Host (future conferences)Host *78Mute allHost *70Unmute allHost

IBM Software Group | Cloud & Smarter Infrastructure © 2014 IBM Corporation Text Chat: Another Way to Communicate 14 Who is your message for? Type your message here Message history Experiment with the options!

IBM Software Group | Cloud & Smarter Infrastructure © 2014 IBM Corporation Participant Permissions (1 of 2)  Use the “Global Permissions” options to give your participants the appropriate level of access Clicking the buttons either gives or removes access from ALL participants  Notes: When participants enter they will have all permissions You should grant them chat and mic access in the pre- session During presentation only give them chat permissions Other permissions should be granted/removed at appropriate times 15 Also available here… Note: Plan in advance with your fellow presenters what should be granted and when

IBM Software Group | Cloud & Smarter Infrastructure © 2014 IBM Corporation Participant Permissions (2 of 2)  For individual permissions, right click on the person’s name You can also promote someone to Moderator (Presenter) by right clicking on the person and selecting “Give Moderator Privileges” oTo Remove Moderator Privileges, right click and select “Take Away Moderator Privileges” 16

IBM Software Group | Cloud & Smarter Infrastructure © 2014 IBM Corporation Loading Slides Into the Classroom  Load slides by clicking on the button  Notes: The upload speed depends on the file size 10 MB size guideline PowerPoint animations are not supported The only supported File Types are PowerPoint or Whiteboard Be sure to clearly label your file in this format: oYYYY_MM_DD_SpecificAgendaTopic.PPT/WBD  Blackboard will convert PowerPoint files to a Whiteboard format 17

IBM Software Group | Cloud & Smarter Infrastructure © 2014 IBM Corporation Navigating Slides: Three Options 1.Use the forward and backward arrows to move forward or backward a slide respectively 2.Click on the slide title on the drop down box in the agenda area 3.Open Page Explorer from the options menu and double click on a slide thumbnail 18 Reminder: The best practice is to have the person that is speaking, navigate slides.

IBM Software Group | Cloud & Smarter Infrastructure © 2014 IBM Corporation Emoticons and Interaction Tools 19 Emoticons / Step Away / Raise Hand / Polling Note: Step Away is just an indicator of your status, if your microphone is still on, sound will continue to be broadcasted Mark-Up Tool Bar is where you get your pointer

IBM Software Group | Cloud & Smarter Infrastructure © 2014 IBM Corporation Application Sharing  The Application Sharing tool enables anyone inside Blackboard Collaborate share a remote application. To activate, click on the Application sharing icon at the top of the media window To stop, click on Tools > Application Sharing > Stop Sharing To bring back the presentation view, select the Whiteboard icon  Best Practices: Make sure the application is running on your desktop before launching Ask your participants if they can see your application ok Advise them they can scroll left, right, up & down, or “scale to fit” The Blackboard Collaborate left hand panel should remain on the left of your screen You should resize your application to fit the rest of the available window space 20 Reminder: Control of the application can be given to any participant

IBM Software Group | Cloud & Smarter Infrastructure © 2014 IBM Corporation Application Sharing  Setting your hosting preferences Go to: Edit > Preferences > Application Sharing > Hosting Options Here, you can set your color for an emphasized cursor 21

IBM Software Group | Cloud & Smarter Infrastructure © 2014 IBM Corporation Recommended Screen Setup while Application Sharing 22 Resize your application to fit the rest of your screen Keep the Blackboard Collaborate left-hand panel visible so you can see your audience Stop / Pause Application sharing Reminder: If you don’t see the yellow controls… To stop; click on Tools > Application Sharing > Stop Sharing

IBM Software Group | Cloud & Smarter Infrastructure © 2014 IBM Corporation Recording the Sessions  Sessions can be recorded, and it will available after the session.  From a participant perspective, the playback includes controls for playing, pausing, forward & rewind and stopping the session  The recording feature can be paused in a live session, but the recording cannot be edited  Text chat, polling questions & markups can be viewed on the playback.  If desired, recordings can be converted into various multimedia formats  Recordings are automatically submitted and uploaded to the server when the session is concluded 23 Reminder: As Presenter, you are responsible for the starting, pausing, and resuming the recording of the event!

IBM Software Group | Cloud & Smarter Infrastructure © 2014 IBM Corporation Ending Your Session  Click to stop recording  Thank all the participants and conclude your session  Ask everyone to leave the session  Finally, exit the session by closing the Blackboard window, after everyone has exited  Blackboard will automatically publish the recording once everyone has left the session 24

IBM Software Group | Cloud & Smarter Infrastructure © 2014 IBM Corporation Thanks & Good Luck!  If you, or your participants, need assistance with an issue related to Blackboard, initiate a SuperZero chat at:  Review the Presenter’s Modules #1-3:  Review the Presenter’s Pre-Check Wiki: us#!/wiki/W456f5f27abe2_4b06_8a46_e91c6cbfb112/page/Presenter%27s%20Pre- Web%20Seminar%20Checklisthttps://w3-connections.ibm.com/wikis/home?lang=en- us#!/wiki/W456f5f27abe2_4b06_8a46_e91c6cbfb112/page/Presenter%27s%20Pre- Web%20Seminar%20Checklist  If you need further assistance with your event contact your Event Manager 25