Online Meetings and Webcasts using Lync Online Brett Hill Office 365 MVP

Ref: Ver: 1.0 © 2012 Hill Tech Services, LLC - All Rights Reserved 2 Types of Lync Online Meetings Ad Hoc (Meet now) Starts with a phone call and escalates Meeting request not sent in advance Planned company or team meetings Meeting requests are sent in advance Everyone has Lync 2010 Webcasts or presentations Meeting request sent in advance Attendees may not have Lync 2010 Note that you can have 250 users in a meeting. Users can be external or internal Microsoft is upgrading to 1000 users Note that you can have 250 users in a meeting. Users can be external or internal Microsoft is upgrading to 1000 users

The meeting request The user experience Equipment Demos in real time Stuff you can do during the meeting Ref: Ver: 1.0 © 2012 Hill Tech Services, LLC - All Rights Reserved 3 Topics to consider

Ref: Ver: 1.0 © 2012 Hill Tech Services, LLC - All Rights Reserved 4 The Meeting Request

Meeting is access by the URL –Obtain from Lync 2010 (Meet Now), Outlook Lync add-in or Lync Web Scheduler – There is no login/authorization facility Optionally, people are placed in the “the lobby” Ref: Ver: 1.0 © 2012 Hill Tech Services, LLC - All Rights Reserved 5 The Magic URL

Ref: Ver: 1.0 © 2012 Hill Tech Services, LLC - All Rights Reserved 6

Ref: Ver: 1.0 © 2012 Hill Tech Services, LLC - All Rights Reserved 7 Configuring the meeting

When users click on the meeting URL –Lync 2010 is launched if you have it Else -Lync 2101 Attendee is launched if installed Else -Lync Web App is presented -options to install Lync 2010 Attendee Ref: Ver: 1.0 © 2012 Hill Tech Services, LLC - All Rights Reserved 8 Meeting Clients

High fidelity experience Provides audio and video A good alternative to Lync 2010 Does require installation Ref: Ver: 1.0 © 2012 Hill Tech Services, LLC - All Rights Reserved 9 Lync 2010 Attendant

Requires Silverlight Does not support audio/video Ref: Ver: 1.0 © 2012 Hill Tech Services, LLC - All Rights Reserved 10 Lync Web App

Video! Is the stage set? Testing – – Mic test – hello – testing- testing –Invest in a good sounding microphone Upload slides ahead of time and click through Prepare demos – rehearse application sharing Use interactive features –Polls –Whiteboards –Annotations Ref: Ver: 1.0 © 2012 Hill Tech Services, LLC - All Rights Reserved 11 Meeting Prep

Invest in a good mic Control the audio environment BE AWARE OF OPEN MICs Don’t use speakers Video? –Is the stage set? Ref: Ver: 1.0 © 2012 Hill Tech Services, LLC - All Rights Reserved 12

Tips: –If you’re late, annotate –Keep latency in mind Are users seeing what your seeing? Setup a 2 nd PC or browser and sign in as a client so you can monitor your own presentation –Get help –Learn how to mute specific or all users if needed Ref: Ver: 1.0 © 2012 Hill Tech Services, LLC - All Rights Reserved 13 Live!

Ref: Ver: 1.0 © 2012 Hill Tech Services, LLC - All Rights Reserved 14 Crowd Control

Ref: Ver: 1.0 © 2012 Hill Tech Services, LLC - All Rights Reserved 15 Presenting Slides Select what to share Annotations and actions Slide control Click on slide to view Stage

Ref: Ver: 1.0 © 2012 Hill Tech Services, LLC - All Rights Reserved 16 Sharing

Ref: Ver: 1.0 © 2012 Hill Tech Services, LLC - All Rights Reserved 17 Control

Ref: Ver: 1.0 © 2012 Hill Tech Services, LLC - All Rights Reserved 18 Switching Back to Slides

Since IM is in real time (not in a Q&A queue), take advantage and address questions Paste URLs! Paste dial in information IM if you’re starting late Get help to field messages if needed Ref: Ver: 1.0 © 2012 Hill Tech Services, LLC - All Rights Reserved 19 IM during meeting

Attachments Little known but way cool : paste image from clipboard into stage Recording! Ref: Ver: 1.0 © 2012 Hill Tech Services, LLC - All Rights Reserved 20 Fun Stuff

Have a plan for audio/video Spend time setting up environment Rehearse task switching Control your environment Make it interactive Have fun! Ref: Ver: 1.0 © 2012 Hill Tech Services, LLC - All Rights Reserved 21 Review