1 Introduction to Excel Chapter 2

2 Wrapping Text Steps to wrap text in one cell: Type the amount of text that will fit within a cell [alt] + [enter]

3 Wrapping Text: Steps to “unwrap” text in one cell: Select cells Format menu Cells Alignment tab Remove check from “wrap text”

4 Formulas: Rules to write formulas: –Always start with [=] [+] or [-] –Always use the cell references within the formulas when possible –Separate cell reference with a mathematical operator Why use cell references? If you change a value within the worksheet, the formulas using cell references will “automatically recalculate.”

5 Mathematical Operators: - negation or subtraction % percentage ^ exponentiation * multiplication / division + addition

6 Selecting non-adjacent cells/ranges: Select first cell/range [ctrl] Select next cell/range In other words, just like you did in Microsoft Word!

7 More Functions: Methods to enter a function: Keyboard or mouse “insert function” box on formula bar “autosum” “function” command on insert menu Type = then choose from name box Voice command mode

8 More Functions: =sum…adds the numbers in the specified range. =average…sums the numbers in the specified range and then divides the sum by the number of non-zero cells in the range. =max…displays the highest value in a range =min…displays the lowest value in a range

9 Range Finder: Used to check which cells are being referenced in the formula assigned to the active cell by highlighting cells referenced in the formula. Double-click on cell containing a formula to activate the range finder.

10 Formatting: Steps to change vertical alignment: –Select cells –Format menu –Cells command –Alignment tab Or Select cells Right-click within selection Format cells command Alignment tab

11 Formatting: Steps to add a fill color: –Select cells –Choose color from “fill color” button on formatting toolbar Or Select cells Format menu Cells command Patterns tab

12 Formatting: Steps to add a border: Select cells Choose border from “borders” button on formatting toolbar Or Select cells Format menu Cells command Borders tab Choose: style, color, setting

13 Formatting: Steps to change number formatting: –Select cells –Choose on of the “style” buttons from the formatting toolbar Or Select cells Format menu Cells command Number tab

14 Formatting: Steps to increase/decrease decimal places: –Click Increase or Decrease Decimal button on the formatting toolbar

15 Formatting: Steps to Conditional Format: Select cells Format menu Conditional formatting command Set conditions Format button Add Button allows you to add up to 2 additional conditions Delete Button allows you to delete one or more active conditions

16 Column Widths/Row Heights: Steps to change column widths: Select columns using column heading Format menu Column command Width Or Select columns using column heading Place resize arrow on column boundary Drag to new width

17 Column Widths/Row Heights: Steps to Autofit column Widths: Select columns using column heading Format menu Column command Autofit Or Select columns using column headings Place resize arrow on column boundary Double click

18 Column Widths/Row Heights: Steps to change row height (same as double spacing in Word): Select rows using row heading Format menu Row command Height Or Select rows using row heading Place resize arrow on row boundary Drag to new height.

19 Column Widths/Row Heights: Steps to autofit row height: Select rows using row heading Format menu Row command Autofit Or Select rows using row heading Place resize arrow on row boundary Double click

20 DISPLAY FORMULAS: This allows you to see the formulas in the cells instead of the numbers. [ctrl] +[`] ← is above the tab key.

21 THE END!