April 8, Budget Committee Meeting Budget Overview and Discussion

 ODE – Oregon Department of Education  SSF – State School Fund  ADM – Average Daily Membership  ADMw – Average Daily Membership Weighted Acronyms

 Budget Committee  Reviews, modifies, and finally approves the proposed budget.  Establishes the maximum property tax levy rate or dollar amount.  District  Files Approved Budget with TSCC by May 15  Board  Adopts Budget and Enacts Resolutions by June 30  Limited to changes, within a fund, of not more than $5000 or 10%, with exceptions.  District  Files Adopted Budget and Response to Certification Letter within 15 days after budget adoption  Levy Certification filed with County Assessor’s Office by July 15  Budget Document filed with County Clerk by September 30 Budget Process Overview

 Meet publically to review the proposed budget document.  Provide an opportunity for the public to ask questions and comment on the budget.  Approve the budget with all funds in balance.  Approve the maximum rate or dollar amount of property taxes. Budget Committee: Official Duties

We currently have 9 Active and Independent Funds  General Fund  Food Service  Federal Funds  Capital Projects  Debt Service  Early Retirement  Student Body  Bus Replacement  Energy Projects Fund Structure

FunctionsObjects  Functions define the WHO  For each transaction we need to know for whom amount is being recorded.  1000 Instruction  1111 K-2 Classroom  2000 Support Services  2410 GS Principal  Objects define the WHAT  For each transaction we need to know what the transaction records.  0100 Salaries  0111 Certified  0200 Associated PY Costs  0220 FICA/Medicare  0400  0410 Supplies Functions and Objects

A Balanced Budget Beginning Fund Balance + Revenue + Transfers In - Transfers Out - Expenditures - Contingency = Ending Fund Balance Resources Requirements

Beginning Fund Balance  The budgeted Beginning Fund Balance is an estimate of how much each fund will have remaining once the prior year has come to a close.  Once the prior year has been audited, the financials are updated with the actual amount.

Revenue  Revenue is categorized into the following:  Local Sources  Taxes  Tuition  Intermediate Sources  County School Funds  Medicaid Administrative Claiming  State Sources  State School Fund  Some Grants  Federal Sources  IDEA Funds  Title Funds  Most revenue estimates are captured from data provided by the source agency. Some estimates are based on prior year data and program usage.

Transfers  Transfers are how we move money between funds. Often this means a transfer from the General Fund to another, dependent fund, such as Early Retirement Projects, or the Bus Replacement Fund.  The Transfers In and Transfers Out for the District budget should always match.

Expenditures  All the spending for the district. Includes personnel, debt service payments, supplies, insurance, equipment, and many, many other things.

Contingency  Contingency is how we allow ourselves to increase our expenditure budget, in the event that we have unfunded, yet necessary changes.  Contingency is never spent. Instead, the Board could approve an increase in the expense budget and a decrease in contingency as needed.

Ending Fund Balance  The Ending Fund Balance is the amount left over for use in the following fiscal year.  An Ending Fund Balance of 3-5% of the total requirements is advisable. This percentage can be more depending on unknown economic conditions during budget preparation.

ODE Formula Revenue  Local Sources  Property Taxes  Common School Fund  County School Fund  State School Fund  Includes Transportation Grant Other Revenue  Tuition  Donations  ESD Transits  Federal Revenue  High-Cost Disability  Other Grants Where does our funding come from?

 March 31, 2015  $4,172 Small High School Grant  $25,044 High Cost Disability Revenue Adjustments Expect to receive this adjustment in May 2015

ODE ADMw Estimate

CSD ADMw Estimate 1, _________ $ CSD Estimate

 Estimate Date: March 23, 2015  Based on $7.235 Billion Co-Chair's Budget with 50/50 split ODE SSF Estimate

 Estimate Date: March 23, 2015  Based on $7.235 Billion Co-Chair's Budget with 50/50 split  Using the Funding Formula, an estimated $301k in Transportation Grant, and our internal estimate of ADMw we should prepare for the following:  Total Formula Revenue: $9,972,718  Per ADMw Funding: $7, CSD SSF Estimate

Fiscal YearADMwRevenue (District Only)Per ADMw $ 9,972,718$ 7, ,972,7187, *9,888,1696, *6,950,7606, *6,009,2336,259 Historic Total Formula Revenue Thanks to our wise legislatures, and each get 50% of the total biennial revenue. This means if given the same ADMw, we receive NO funding increases. Meaning… costs go up, but funding does not. *Includes Small High School Funding

Resources  TSCC Website Publications (Tax Supervising and Conservation Commission)   Oregon Department of Education : District SSF 