Title I, Part D and the Annual Count: Understanding the Grant and the Count Process

Introduction Title I, Part D is a Federal program funded by the U.S. Department of Education and reauthorized most recently under the No Child Left Behind Act of Title I, Part D is also known as the Prevention and Intervention Program for Children and Youth Who Are Neglected, Delinquent, or At-Risk. The program provides financial assistance to supplement existing educational programs for youth in correctional or juvenile justice institutions, neglect facilities, or community day programs

Additional Information The Neglected and Delinquent Program under Part D consists of 2 subparts. 1.Subpart 1 is the State Agency Neglected and Delinquent formula grant program; 2.Subpart 2 is the Local Educational Agency (LEA) program. The Subpart 2 program is funded through an SEA reservation of funding under Title I, Part A.

Areas of Discussion Goals of Part D Who is Served What are the Basic Requirements of Part D/Uses of Funds? Annual Count

Goals of Neglected/Delinquent Provide High quality education programs that prepare children and youth for secondary school completion, employment, or further education Facilitate transition Operate programs in local schools for children and youth returning from facilities

Who is Served by Part D? Children and Youth of: -State –Run Institutions -Adult Correctional Institutions -Neglected and Delinquent Facilities

Local Education Agency (Subpart 2) ED allocates funds for this subpart to SEAs based on annual caseload data of the number of children and youth living in local institutions for delinquent children and adult correctional institutions.

LEAs Subpart 2 continued Subpart 2 funds can be used to support eligible programs run by local education agencies, such as school districts. Programs that function through Subpart 2 funding are known as local agency programs.

Use of Funds (Subpart 2) Transition Services Dropout Prevention Coordination of Health and Social Services Special Programs to Meet unique Academic Needs (Voc. Ed, Career Counseling) Mentoring and Peer Mediation

Subpart 2 continued The U.S. Department of Education determines State allocations of Subpart 2 funds based on an annual count of children and youth who are: aged 5–17 residing in eligible locally operated institutions for at least 1 day during a selected 30-day timeframe

Annual Count Overview USED uses annual count data to calculate funding allocations; count data are collected on an annual basis via a survey form with two parts: LEA Section Count of students who are delinquent (generates Title I, Part D, Subpart 2 funds that are allocated to LEAs via the SEA) Count of students who are neglected (generates Title I, Part A funds) SA Section Count of students who are neglected or delinquent (generates Title I, Part D, Subpart 1 funds that are allocated to SAs via the SEA) The Count procedures for the State Agency (Subpart 1) and Local Agency (Subpart 2) programs are different.

(1) USED distributes Annual Count Survey and ESEA, Title I, Program Guidance, (mid-October) (2) Child counts periods are selected: SAs (Subpart 1) — select any one day (excluding weekends or holidays) during the calendar year LEAs (Subpart 2) — select any 30 consecutive days; at least one of these days must be in October (3) Annual Count Survey is reported by States to USED (January) (4) USED generates funding tables (5) Funds announced in April/May and made available to States in July (States & localities have 27 mos. to obligate funds) Annual Count Overview continued

From Counting to Reporting The Annual Count ( aka the Annual Child Count and the October Count) An annual count of children to determine funding for the subsequent fiscal year Funding and Reporting Program Performance Students included in the Annual Count are most likely different individuals than the students who subsequently benefit from the generated funding The eligibility criteria for being included in the Annual Count are different than the eligibility criteria for being served (more later) and reported under Part D Counts are based on student caseload data that are months old when the fund administration occurs in the spring/summer Annual Count of Students in2013 Receive Funding (FY2014) Administer Programs (SY14-15) Report on Students Served (SY13-14) via CSPR January May July January 2015

Local Educational Agency / Subpart 2 Annual Count: Eligibility Local Educational Agency Eligibility  LEAs with children and youth in locally operated correctional facilities not operated by the State, including public or private institutions and community day programs Facility Eligibility  Locally operated facilities that meet the definition of an institution for children and youth who are neglected, an institution for children and youth who are delinquent, or an adult correctional institution  Facilities need not have a 30 day average length of stay Student Eligibility  Students 5-17 years old  Students NOT counted in the State Agency/Subpart 1 Annual Count  Students that reside at a live-in institution or facility for at least one day within the 30-day count window (one day of which must be in October)

Local Educational Agency / Subpart 2 Annual Count: Procedure SEAs or eligible LEAs select a 30-day count window At least one day in the 30-day window must be in October SEAs can set the 30-day window for all LEAs to use, or elect to allow LEAs and facilities to select their own windows

Local Educational Agency / Subpart 2 Annual Count: Count Window September SMTWTFS October SMTWTFS November SMTWTFS An LEA’s Subpart 2 count window can start as early as September 2nd or as late as October 31st. The window must be for 30 consecutive days and at least one day of that window must be in October. The SEA may set the window for all LEAs, or it may allow LEAs and facilities to choose their windows independently.

Local Educational Agency / Subpart 2 Annual Count: Count Window Quiz Which of the following date ranges are acceptable for the Subpart 2 Annual Count? A. Oct. 1 – Oct. 30 B. Sept. 20 – Oct. 10, Oct. 20 – Nov. 10 C. Oct. 31 – Nov. 29 D. Sept. 1 – Sept. 30 E. Sept. 1 – Oct. 1

Local Educational Agency / Subpart 2 Annual Count: Count Window Quiz Which of the following date ranges are acceptable for the Subpart 2 Annual Count? A. Oct. 1 – Oct. 30 B. Sept. 20 – Oct. 10, Oct. 20 – Nov. 10 C. Oct. 31 – Nov. 29 D. Sept. 1 – Sept. 30 E. Sept. 1 – Oct. 1 A and C are both acceptable. B is not because the count window is not consecutive; D is not because one of the days in the count window does not fall in October; E is not because the count window is more than 30 days.

Local Educational Agency / Subpart 2 Annual Count: Procedure (continued) 2.Eligible facilities conduct count Each eligible facility must be designated as a neglect or delinquent institution, but not both, even if it serves both. – Facilities should maintain consistency with how it was designated last year. – If a facility has never counted before or its charter has changed, designate it according to its charter. – If a facility’s charter is not clear or unavailable and the facility never counted before, designate the facility based on its enrollment. Count each unique case/enrollment in a facility’s caseload

Local Educational Agency / Subpart 2 Annual Count: Counting Quiz 1 How many students who reside in a facility that is designated as a neglect institution should be counted? Joe and Kelly are considered neglected and Shawn is considered delinquent. SunMonTueWedThuFriSat Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe

Local Educational Agency / Subpart 2 Annual Count: Counting Quiz 1 How many students who reside in a facility that is designated as a neglect institution should be counted ? Joe and Kelly are considered neglected and Shawn is considered delinquent. SunMonTueWedThuFriSat Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Kelly Joe Child Count = 3

Local Educational Agency / Subpart 2 Annual Count: Counting Quiz 2 SunMonTueWedThuFriSat Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Joe Shawn Joe Shawn Joe Shawn Joe Shawn Joe Shawn Joe Shawn Joe How many students who reside in a facility that is designated as a neglect institution should be counted ? Joe and Kelly are considered neglected and Shawn is considered delinquent.

Local Educational Agency / Subpart 2 Annual Count: Counting Quiz 2 SunMonTueWedThuFriSat Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Shawn Joe Kelly Joe Shawn Joe Shawn Joe Shawn Joe Shawn Joe Shawn Joe Shawn Joe Child Count = 4 How many students who reside in a facility that is designated as a neglect institution should be counted ? Joe and Kelly are considered neglected and Shawn is considered delinquent.

Common LEA/Subpart 2 Count Issues Students who change programs within the same facility Students who were voluntarily placed in a group home Students residing in a county jail LEAs resistant to count

CSPR Consolidated State Performance Report Once a Year (include ALL students served through Part D in previous school year) Complete Tables Submit Electronically

Evaluation Use results to plan and improve subsequent programs for participating youth Use to determine the programs impact on participants

Resources Title I, Part D, Statute delinquent.org/nd/resources/legislate/intro.as p Title I, Part D, Non-regulatory Guidance delinquent.org/nd/resources/guidance/intro.a sp

Contact Information Edeltress Matthews Brown