J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch Starting and Sustaining Digitization Projects: The Utah Experience

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch Utah’s Digital Library Background Successful digitization program – –6 million+ digital objects Documents, photographs, maps, art prints, books, newspapers, audio & video streaming –~ $2 million grant funding since 2001 Hosted and aggregated collaborative projects –Mountain West Digital Library - –Utah Digital Newspapers - –Western Waters Digital Library - All supported by CONTENTdm –Users since 2000

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch IT Services Digital Technologies (4 FTE) –Digitization Application Development (6 FTE) –Software development –ILS –Web Services Library website and staff intranet, graphic design PC Systems (6 FTE) –Staff desktop support –Server administration –Edge networking

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch Digital Library Hardware Two CONTENTdm servers –One exclusively for digital newspapers –40Tb virtualized Dell server w/VMWare TomCat/MySQL and JRun/MSSQL Scanners –5 flatbed (3 with document feeders) –1 Nikon 4000 film scanner –1 Zeutschel OS book scanner –1 Hasselblad H3D camera with lights/copy stand –1 Epson large format printer

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch Reality Check Nine years in the making In 2000 –1 librarian –1 PT scanning technician “Space” on library’s web server

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch Services offered Scanning –MWDL partners, faculty, students, public Printing –Large format (44” wide by proportional length) Hosting –Low and high resolution (Full Resolution Manager) –Harvesting into MWDL required Minimal website development (CQR tool) CONTENTdm support

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch Large Collaborative Aggregates Mountain West Digital Library –Utah Digital Newspapers –State-wide Digital Repository –State-wide EAD finding aid repository Western Waters Digital Library PKP OAI harvester

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch Mountain West Digital Library Aggregated collections of Utah and Nevada 500,000 digital objects of every format –(currently excludes newspapers, finding aids, IR) Led by Utah Academic Library Consortium Six regional centers run CONTENTdm –Host smaller partners –Common metadata standard –Open Source PKP harvester at UU

MWDL website MWDL website Utah State CONTENTdm Server (Solaris) Utah State CONTENTdm Server (Solaris) U of Utah CONTENTdm Server (Windows) U of Utah CONTENTdm Server (Windows) BYU CONTENTdm Server (Linux) BYU CONTENTdm Server (Linux) SUU CONTENTdm Server (Linux) SUU CONTENTdm Server (Linux) Partners MWDL Structure Partners PKP OAI Harvester

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch The MWDL Model Partners retain control/identity of collections Multiple access points to collections –Local website –MWDL website –Object stored in only one place Digitization occurs in a uniform manner –High-end equipment, standards Revenue stream for regional centers –Structure is semi-self-sustaining Partners trained to apply metadata –Contribution and control

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch Utah Digital Newspapers 600,000 pages currently available –Full-text search –Browse by newspaper titles/articles –Hosted at UU, BYU, and USU Harvested with CDM Multi-Site Server Scanned from paper and microfilm Partnership with iArchives Inc. and OCLC Funding from LSTA, IMLS, and NEH/LC

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch Themes Responsibility for the community –Infrastructure that eases participation Even for small institutions with no expertise/resources –Ownership and identity with partners Standards-based –Imaging, metadata, harvesting, etc. Collections most important –Technologies are tools that get you there Can easily become a barrier

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch Open Source Development ZContent (Perl) –Z39.50 searching of CONTENTdm X-EAD (Java) –Forms-based finding aid creation tool Ecommerce software –Shopping cart for CDM with hand-off to secure transaction Clip-Imp (PHP) –Streaming media management software SKIS (Perl, MySQL) –IR workflow software with deposit into CDM

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch Ecommerce service Large-format photo-quality prints Credit card transactions Ship or pick-up

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch Open Source Adaptations PKP harvester –OAI compliant databases –Currently CONTENTdm and DSpace Lucene indexer –EAD XML finding aids

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch Open Source vs Commercial OS philosophy is right path OS requires more staff resources –Long-term commitment –Organizational dependence on individuals –No direct control over OS development community Most important thing is open standards and transferability of files OS movement keeps commercial vendors on their toes

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch How did all this start? Wrote proposal for digitization center in 1999 Personnel –Me, one part-timer Funding –LSTA, IMLS, NEH Collection development committee –Difficulty making decisions

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch Choosing a first project What will have the most impact? –Institutional strength/popularity –Don’t underestimate “flashy” What will be easiest? –Choose something manageable –Early success begets success

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch Choosing a first project (cont’d) What resources exist? –Hardware/software/database –Systems administrator(s) –Scanning technician(s) –Metadata cataloger(s) –Web designer(s) Don’t let “perfect” be enemy of “good” –Jump in! –First projects are always learning processes

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch Sustaining the Digital Library The digital library has the same resource requirements as a print library Collection Development Cataloging Reference Preservation What is your institution’s level of commitment?

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch Contributing to the worldwide digital lib Exposing your data –Google –WorldCat Google Scholar –OAISTER Keeping your data safe –Backup –Remote storage Digital archiving with OCLC

J. WILLARD MARRIOTT LIBRARY January 23, 2008Kenning Arlitsch