UTShare PeopleSoft Project Update November 16, 2011

Agenda  Current Project Timeline  PeopleSoft Project Update  Change Management  Questions

Current Project Timeline 3 MarMayJul SepJan Analysis & Design MaySepNovJanMarMay Development & Configuration Focus Groups & Testing End User Training Final Conversion Go Live Nov 2013 Post Production Support

PeopleSoft Project Update  Completed 17 weeks of meeting sessions this past summer to determine UT campuses’ business rules/requirements.  In process of identifying all business processes and determining how they will fit into the new PeopleSoft system.  Functional Committees, comprised of one representative from each UTShare campus, are meeting weekly to build business process guides, for both FMS and HCM applications. HCMFMS Human ResourcesPurchasing BenefitsAccounts Payable & Travel and Expense Payroll & Time and LaborCommitment Control Absence ManagementGeneral Ledger Commitment AccountingGrants RecruitmentAccounts Receivable Projects Asset Management Treasury

PeopleSoft Project Update - continued  UTShare Data Conversion team is currently mapping data definitions from DEFINE/HRMS to PeopleSoft  UTShare Reporting team organized to identify all needed reports  UTShare Training team in early organization and planning

The House of DEFINE The House of PeopleSoft Change Management

Major Differences Between the Systems DEFINE PeopleSoft Mature, established processes Highly customized Fixed, not easy to change Powerful Does most of the processing Limited reporting Paper intensive Departments comfortable using due to long-term use New processes – early stages Reduced automated functionality Configurable Powerful Places processing at administrator’s control - no automatic processing Requires more analytical and critical thinking skills to use Expanded reporting capabilities Fully web enabled More advanced system features/tools

When Are We Going to Engage UTSA Departments?  There may be some touch points where PeopleSoft Module Leads contact Departments to clarify some business processes  During testing and training phases

UTShare PeopleSoft Project Information  UTShare Website:  For Questions

Easy access to UTSA’s UTShare Website

Questions?