Advanced Choice of Employment Scheme 2011 Becky Dyke (ACE Candidate Care Coordinator)

ACE Overview Complete ACE application to apply for a first year House Officer position in NZ DHBs rank applicants in order of preference Applicants rank DHBs in order of preference ACE match using algorithm ACE notifies DHBs of successful matches ACE notifies applicants of successful matches DHBs send an offer of employment to successful applicants

Eligibility ONE Match process The 2011 match will consist of one single match All applicants eligible for first year house positions, and suitable to apply for registration with the New Zealand Medical Council Unfilled positions after the match?

Eligibility DHB Ranking The DHBs will rank applicants in the following order until ALL applicants have been ranked: 1) Graduates from New Zealand medical schools and are citizens or permanent residents of New Zealand/Australia. 2) Graduates from Australian medical schools and are citizens or permanent residents of New Zealand/Australia 3) Applicants who have passed the NZRex clinical exam and are citizens or permanent residents of New Zealand/Australia or hold an unconditional work permit to work in New Zealand. 4) Graduates from New Zealand medical schools and are not permanent residents of New Zealand/Australia. 5) Applicants who have passed the NZRex clinical exam and are not permanent residents of New Zealand/Australia. 6) Graduates from Australian medical schools and are not permanent residents of New Zealand/Australia.

ACE Application ACE application form Certified copy of academic transcript Certified copy of residency document Three ACE referee report forms completed Curriculum vitae Cover letter(s) (Optional)

ACE application form Complete all sections! Changes can be made until the closing date – Monday 27 June 2011

Academic Transcript Post certified hard copy of the official academic transcript Must be certified by: o Justice of the Peace o Court Registrar o Lawyer Original transcripts accepted but not returned University of Auckland – Faculty Transcripts – sent to us by the faculty administration in May – you must send details of 4/5 year distinctions University of Otago – Faculty Transcripts – must be ordered by the student and then sent to ACE (original or certified)

Residency Document Post certified hard copy/copies of: o Photo page of NZ passport or o Photo page of an overseas passport accompanied by the relevant visa page or o New Zealand driver licence accompanied by birth certificated or citizenship certificate Must be certified by: o Justice of the Peace o Court Registrar o Lawyer Please do not send original documents

References Must be a Consultant GP/Consultant Specialist who has observed the applicant’s clinical work in a NZ health setting or in a comparable health setting (as defined by the Medical Council of New Zealand). Countries included can be found at the MCNZ website. There are 22 countries and include Canada, the UK, Hong Kong, Singapore and the USA. References must be obtained from placements completed in the past 2 years. Only one 5th year reference may be used. Must be completed using the 2011 ACE referee form

Curriculum vitae ACE CV template can be found on the ACE Healthcareers website. Your chance to ‘sell’ yourself Professional, positive and genuine Try to keep to 1~2 pages (excluding research & publications) Include employment history but make sure you explain any large gaps Avoid listing key skills/attributes No grammatical and spelling errors!

Cover Letters One page Professional and enthusiastic but not desperate Be yourself and avoid regular use of clichés Explain what skills you can bring to the job and the organisation – Do the research Show genuine interest by giving specific reasons to why you want to work for that DHB – Simply stating “I have ranked you as my first choice” is meaningless No grammatical and spelling errors!

ACE Selection Criteria Aside from the eligibility criteria outlined earlier, each DHB uses a number of other criteria to rank applicants, shown on the next slide. After a successful pilot scheme last year, all DHBs will use the same ranking matrix. This has always been done but never publicised. Increase transparency You must provide all the information requested in the ACE CV template

ACE Selection Criteria Academic Transcript Pre-Clinical Clinical Prizes and Scholarships during MBChB CV Additional Qualifications Publications/Presentations – other than course requirements References Clinical skills Professional skills ‘Outstanding’ marks Extra comments Other information provided on CV

ACE algorithm How it works… Applicant AApplicant BApplicant CApplicant D Hospital 1Hospital 2Hospital 3Hospital 2 Hospital 2Hospital 3Hospital 1Hospital 3 Hospital 3Hospital 1Hospital 2 Hospital 1 Hospital 2Hospital 3 (2 positions)(1 position)(1 position) Applicant BApplicant B Applicant A Applicant A Applicant AApplicant B Applicant CApplicant CApplicant C Applicant D    The red line indicates the “quota boundary”. Applicants ranked above the red line who have also ranked the hospital as their first preference will be matched to that hospital and be taken out of the matching pool. Applicants A and B have been matched to Hospitals 1 and 2 respectively. Hospital 3 still has one position and the next applicant on the ranking list is Applicant C. Applicant D was not matched and hospital 1 has an unfilled position..

ACE 2010

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