Sr. Scientist Promotion Process - Orientation For Sr. Scientist Ad Hoc Committee November 2014

Key Roles & Responsibilities November Human Resources Presentation Sr. Scientist Promotion Case AdHoc Committee 3 Scientists (preferably Sr. Scientists) chosen by Division Director to build a persuasive promotion case, including writing the Promotion Evaluation Memo Develop powerpoint slides to present promotion case to the Lab Staff Committee Sr. Scientist Promotion Case AdHoc Committee Chair Chosen among the 3 Scientists by the Division Director Point of contact for Division Staff Committee Chair, DD, and LSC Chair to receive guidance and share communicate to the other 2 scientists Contact references via phone to solicit letters on behalf of Division Director Lab Staff Committee Chair Advise AdHoc Committee on building a persuasive promotion case Quality-check promotion case to ensure it meets LSC and Lab Management expectations Sr. Scientist Promotion Facilitator Facilitate the entire promotion case from beginning to end and track progress Ensure proper templates are used to develop and support promotion case Ensure communication protocol is followed to move case along

High Level Process November Human Resources Presentation

November Human Resources Presentation Next steps… 1. In October, Collect documentation & collect names of references Complete Request for Description of Research template to collect the following from Staff Scientist candidate: oDescription of Research template oCurrent Curriculum Vitae (CV) oList of Publications oCandidate’s Suggested References template Current Position Description from Supervisor Complete ‘Statement of Referees’ Affiliations template 2. From November through January, Collect References May contact each reference as a heads up Provide Division Director’s administrator reference information to complete (and send) Letter of Solicitation Reference Letter templates Receive all reference letters 3. In January/February, Write a persuasive Promotional Evaluation Memo (template) and create presentation, refer to Description of Research, Current Curriculum Vitae (CV), List of Publications, current Position Description Reference Letters Presentation Guidelines 4. In February - April, Facilitate the review and approval of the promotion case and presentation (review & input) Complete Case Cover Sheet template and send all documents to HR Facilitator to save the case in PDF format in appropriate order Seek approvals from Division Staff Committee Chair, Division Director, Associate Lab Director