Time Management Dr. Dolores Kiesler

Overview Definition of Time Management How Good Are You at Time Management? Procrastination Prioritizing Scheduling In Flow and Leveraging

What is Time Management? “Time is free, but it's priceless. You can‘t own it, but you can use it. You can't keep it, but you can spend it. Once you've lost it, you can never get it back.” Harvey McKay

Your Tasks and Responsibilities Time Management Formula: Set Amount of Time divided by Your Tasks and Responsibilities

How good is your time management? http://www.mindtools.com/pages/article/newHTE_88.htm Scores: 46-75 You are managing well 31-45 Room for improvement 15-30 Ouch!

“Don't say you don't have enough time. Not Enough Time???      “Don't say you don't have enough time. You have exactly the same number of hours per day that were given to Helen Keller, Pasteur, Michaelangelo, Mother Teresa, Leonardo da Vinci, Thomas Jefferson, and Albert Einstein.” H. Jackson Brown, Jr.

Concentrate on Results, Not on Being Busy! 80-20 Rule Shift in Focus Concentrate on Results, Not on Being Busy! 80-20 Rule 80% of your work is completed in 20% of your time; the rest of the time on a project is wasted.

Beating procrastination Recognize that you’re procrastinating Work out WHY you’re procrastinating Unpleasant Overwhelming 3) Get over it!

Decide on a motivation or reward Peer Pressure—Buddy Check Get over it! Decide on a motivation or reward Peer Pressure—Buddy Check Review Consequences if not completed Break it into smaller tasks Shame yourself into doing it

List all activities, responsibilities and duties Prioritizing List all activities, responsibilities and duties

Scheduling Understand what you can realistically achieve Plan to make the best use of your time Leave enough time for things you MUST do Preserve contingency time for the unexpected Minimize stress by avoiding over commitment

Weekly Schedule Identify available time Block in essentials Schedule high priority and vital activities Block in contingency time Schedule activities that address your priorities and personal goals

For every minute spent organizing, an hour is earned.

The Goal is to Improve Focus, Not Multitask In Flow The Goal is to Improve Focus, Not Multitask

Creating the Environment Get comfortable Eliminate distractions Keep interruptions at bay Manage your stress Keep a prioritized to-do list Think Positively

Leveraging Self Others Eliminate unnecessary activities Focus on what matters Prioritize Set goals Learn to delegate Train and empower others Use experts and consultants Outsource non-core tasks

How we spend our days is, of course, Conclusion How we spend our days is, of course, how we spend our lives. Annie Dillard