Design Committee 5/25

Welcome & Introductions 3 Things from the past Major(s)/Degree(s) Hometown A Favorite Memorial Union Memory 3 Things for the future 1 Part of MU you really want to see renovated 1 Thing you are most excited for with the process Where you think you will be in 1 year

The Role of Design Committee ARCHITECTS -Interacts with various groups pending topic and decision VARIETY OF INTEREST/DESIGN ADVISORY GROUPS (unnamed number to respond to relevant needs and interests) ROLE: Inform and propose ideas to Design Committee COMPOSITION: Flexible representatives to be pursued and designed by the current student leaders who are stewards of the Design Process EXECUTIVE TEAM ROLE: Executive Team -shepherds and represents decisions, hub of all communications, provides oversight to scope and budget COMPOSITION: Union President, Student Project Coordinator, Union Director, Union Associate Director & Design Committee-appointed student DESIGN COMMITTEE COMPOSITION: 9 students, 2 Union staff, 2 UW faculty, & 2 alumni *Union President appoints 5 students, the Union staff, UW Faculty, and UW alumni to the committee while the ASM Chair & Shared Governance appoints 4 students UNION COUNCIL ROLE: Final Approval COMPOSITION: 9 students (5 Union-appointed, 4 ASM-appointed), 2 Union staff, 2 UW faculty, & 2 alumni Interest group

The Role of Division of State Facilities Facilities Planning & Management The Role of Design Committee

Expectations & General Rules

Background:  A student referendum that passed in 2006  Passed with 65% of the vote to approve $97 million dollars  Was for both Union South & Memorial Union  Students paying for 50% of the total project Student Union Initiative (SUI)

SUI/Building Project Budget Things to Remember:  Budget is for both buildings  Not just construction & architect costs  Has to include all project related experiences* * The Union has and continues to pay for certain costs out of operating budget (i.e. Peet’s)

Budget Cont. Current MU Budget: $52 million

Design Principles Design Principles: 1.Enhancing the people magnet effect, the building and the site should be a hub, connecting the region. 2.Green space will create a people-friendly oasis. 3.At every scale, the building should feel exceptionally comfortable. 4.Back of house functions are omnipresent but invisible. 5.Human Factors are emphasized. 6.Every space in the building advance the mission, vision and values of the Wisconsin Union as the University’s cross-campus community builder. 7.Connection between indoors and outdoors is emphasized. 8.The building is far more impressive in person than in photos. Crafted by the Union’s Steering Committee (Leadership Team & Council Exec)

Project Scope: RFP Calls for: “15%” or Pre-Planning for entire Memorial Union “Think big picture for the entire building” Research on use, code review, Historical Structure Reports, etc. Estimate budgets for current and future phases Programmatic space tabulation “100%” or Detailed Planning for West Wing “Think from paper to real life” Program planning and design for Theater, Play Circle, Hoofers, Mini Courses/Craftshop, meeting rooms, etc. Interior design services for furnishings, signage, and additional spaces Landscape and site design services Equipment planning and specification

A/E Team Uihlein Wilson – Milwaukee, WI Last Campus Project: Wisconsin Institutes for Discovery Design Principal: Del Wilson Moody Nolan, Inc. – Columbus, OH Last Campus Project: New Union South Design Principal: Curt Moody

Union Building Project Design Committee Orientation Budget & Operations

Wisconsin Union Operations 180 to 250 Full Time Staff 725 to 1,000 Student Staff $37 Million Budget –$7 Million for Union Building Project Over 28,000 Meetings & Events –More than 50% were student organizations, with more than 650,000 people served –Host large international to small local conferences in lower demand times –Wedding Receptions in lower demand periods 28,000 ID Cards produced All of this requires significant Human Resources, Training, Accounting, IT, Marketing and Cash Management staff Membership – More than 80,000 Lifetime Members. We add 3,000 to 5,000 new members each year. DoIT Help Desk now at Memorial Union

Dining Services & Guest Rooms Der Rathskeller, Lakefront on Langdon, Peet’s Coffee & Tea, Daily Scoop, Essentials and the Terrace The Kitchen in Memorial Union also supports Capital Café and 8 ‘delis’ & coffee shops around campus, with one more opening each of the next two years, and 6 new food outlets in Union South The Kitchen and Catering operations provide all food service for the Extension Conference Centers (Pyle Center and Lowell Hall) as well as most of the catering at the School of Business. Our Catering operation does much of the catering for other campus departments inside and outside of Union facilities, including for the Chancellor and Foundation. 6 delightful overnight guest rooms for campus visitors

Wisconsin Union Programmatic Highlights Nine student-led program committees plus six Hoofer clubs, with a combined membership of more than 2,500, all of which are funded through a combination of program revenue and/or club fees (not segregated fees).  Art Committee supports four galleries in Memorial Union visited by more than 200,000 people annually.  Distinguished Lecture Series: large and medium events each year.  Film Committee hosts more than 200 screenings every year.  Music Committee hosts more than 150 programs attended by more than 65,000 people.  Wisconsin Union Theater. The Theater is busy almost every day and/or night of the year, providing performing arts events to provide a cultural and diverse experience for students and members of the campus community, ranging from modern dance, to world music, to classical concerts, to travel-adventure films and more.

Alternative Breaks – Plans and operates service-learning opportunities around the country throughout the year Global Connections– Plans events to foster awareness of global issues and opportunities to promote international awareness Publications – Publishes four magazines with a combined print circulation of more than 20,000 Society & Politics – Organizes debates, forums, and discussions around cultural, political, and social topics Programmatic Highlights, cont.

 Hoofers Outdoor Recreation Clubs  Mountaineering  Outing  Riding  Ski & Snowboard  Sailing  SCUBA  Mini Courses – Provides hands-on non-credit learning opportunities across a wide spectrum of personal and professional development topics.  Craftshop – Open daily for individual and group hands-on opportunities for working with ceramics, woodworking, art metals, lampworking, and kiln-formed glass and other media.

Operating Budget $30 Million Sources of Revenue: Student Fees $8 Million Food Service and similar operations $18 Million Theater, Membership, Meeting Support, etc. $4 Million Where the Union’s Operating Money Comes From:

Direct Operating Expenses$18 Million Programs/Social Education$1.4 Million Wisconsin Union Directorate (Art, Music, Terrace, Film, Distinguished Lectures, etc.) Outdoor Programs, Theater, etc. Support Services$3.7 Million (Marketing, ID Card, Accounting, HR & Training, IT, etc.) Facilities$5.9 Million (Cleaning, Maintenance, Small Projects, Depr., etc.) Other/Assessments/Miscellaneous$1.8 Million How The Union’s Operating Budget Is Spent

Revenue Student Segregated Fees (28%) Investments (1% ) Food, Retail & Programs (65%) Other (6%)

Readily Apparent: Our programs are what make the Union successful and are essential to meeting our mission. Not So Readily Apparent: Dining and retail provide important ways for students, faculty, staff, and members to connect with the campus and fulfill our mission. Revenue from these units are essential to providing programming, and will only become more so in the future. These operations must be successful if the Wisconsin Union can continue to meet the needs of the campus and community in the decades to come. What you should know that is, and is not, obvious:

Memorial Union Building History

Break & Memorial Union Tour

The College Union Idea

Website & Communication Tools New Union South Website Our Website Join-Renovation-

Final Items Interest Groups Staff Facilitators Those interested in Chairing? Ideas of Committees? Summer Meeting Schedule Architect’s Schedule Proposed Dates Adjustments? Adjourn