Looking good with forms and reports Lesson 4 By the end of this lesson you will be able to complete the following: To identify the main parts of a database.

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Presentation transcript:

Looking good with forms and reports Lesson 4 By the end of this lesson you will be able to complete the following: To identify the main parts of a database

Get to know Access 2007 Looking good with forms and reports The previous lesson introduced you to forms and showed you how to get started using your new database. Now, you’ll go a bit deeper into forms, and learn about reports. Forms and reports make data visually effective. Forms make it easier to enter and work with data, while reports make it easy to print and view data.

Get to know Access 2007 Forms follow function Forms help you quickly see just what’s important. A form can show you the data from one table or from more than one table, so that you can see all the data you want in one place. A form connected to more than one table lets you enter data without having to open those tables.

Get to know Access 2007 Forms follow function A form can also emphasize important data and make it more visible, so that it’s easier to work with. Or a form can show selected data, hiding what you want to keep private. For example, a form can encourage your customers to enter and update their own contact data, while it keeps shipping and payment details out of sight.

Get to know Access 2007 Reports get you noticed If you take your data to a meeting, you want people to see at a glance what it means. And if you send mail to your customers offering discounts on selected items, you want those items to look good enough to sell themselves. You can do these things with a report. After querying for the data you want, you can group the data to make it clearer and use colors, fonts, and other design features.

Get to know Access 2007 Create a new form or report The template databases in Access 2007 contain many forms and reports, designed to fill your needs for each particular kind of data. If you want a new form or report, it’s easy to create one any time. The Create tab on the Ribbon has commands for all sorts of new database objects.

Get to know Access 2007 Suggestions for practice 1.Download File from Moodle: “2.3 - Get to know Access 2007 (Practice)”