Coordination with MARSS Student Number Fall 2013

 To create, view or modify a secure MDE account:  DataSubLogin/index.html DataSubLogin/index.html  To access the system and finalized technical assistance materials:  DataSubLogin/EarlyEducStudent/index.html DataSubLogin/EarlyEducStudent/index.html (subscribe function now available) 2

 To view Early Learning Services Annual Reports (aggregate counts, not by child) along with draft EE Student documents for comment go to:  mde mde  Note – Both Annual Reports and Early Education Student reports are required for SFY14.  Q&A Teleconferences - first and third Wednesday of every month at 1:00 PM. Call and use code  Questions? Contact 3

 Who, what, where, when, why  How  Developing local plan  Access procedures  Data entry – manual & batch/file upload  Questions & Answers 4

 Data collection on children and families registering for Early Childhood Family Education (Minn. Stat. 124D.13) and School Readiness (Minn. Stat. 124D.15)  Coordinate local resources (staff, data, software, existing data submission calendars – don’t forget registration calendars!) 5

 Software development, quality testing and user acceptance testing – January – October 2012  Pilot – Nov 2012 – August 2013  Phase I – September 2013 – March 2014  Phase II – April 2014 – August 2014 Check EE Student for list of districts assigned to each Phase. See “Schedule for Districts to Begin Reporting”EE Student 6

 Renewed emphasis on early learning opportunities at the state and federal level  The skills, knowledge, abilities and accomplishments that children bring with them into kindergarten impact their Grade 3 outcomes  Minnesota needs to better understand children’s experiences prior to kindergarten, especially children with high needs 7

 Better understanding of entering kindergarten cohorts experiences and needs in addition to existing B-4 census  The ability for preschool parents to access online portal for school lunch  Enrollment patterns from early learning sites to elementary schools to support transition activities for children and families  Understanding how early learning resources are supporting an early childhood to grade 3 process for children and families 8

 NO CHANGES for EI/ECSE or EC Screening procedures  Coordinated with MARSS Number, NOT SUBMITTED IN MARSS DATA SUBMISSION SCHEDULE/CALENDAR, separate submission to a separate system  Early learning programs allow for cross district enrollment, this removes the need for multiple cross-district data checks  Develop your plan locally across the early childhood and MARSS offices 9

 Need to locally determine:  Information flow from parents through district  How & where information will be stored within the district  Data submission timelines by August 31 for prior fiscal year after initial phases  Role for early childhood staff regarding the ability to view or monitor MARSS numbers  Submit plan with authorization requests to Superintendent  Superintendent submits authorization to MDE 10

 Early coordination across MARSS and EC offices is very beneficial!  Focus of MARSS number assignment will be with infants and toddlers in ECFE.  Districts take multiple approaches as to how to handle EC roles in State ID system based on experiences with Early Childhood Screening, EI/ECSE and staff availability.  Allow 2-3 weeks to resolve data errors.  Entering ECFE/SR data into a software system that can export an XML is much easier than trying to create an XML. Some typed data straight into the system. 11

 District feedback for improvement to the software system has been sent to the developers for planning.  Districts will determine their own timing for how often to report ECFE/SR students into the state repository. 12

 Child Information  Name, gender, dob, state student id number (MARSS number)  Race/ethnicity, home language, migrant status, McKinney-Vento status, immunization status  Event information  District, registration date, number of classes, funding source description, registering adult/parent, parent volunteer status 13

 Early Education Student is not collecting the following information  Attendance (ADMs)  Completion status (end codes)  Course catalogue  Teacher information  Assessment information  Children accessing state scholarships outside of public preschool (directions pending) 14

 Superintendent Authorization PDF (Fillable version soon, see wiki for Word version)  Student ID Validation User Agreement  List ECFE/SR staff as viewer or maintainer  Schedule for Districts to Begin Reporting  Frequently Asked Questions  User Manual  EE Student Data Entry Form (ED Form )  EE Student Parent Questionnaire (ED Form ), Translations early September 15

 Additional documents available at the wiki:  Superintendent Authorization (Word Version)  Default values, for reporting SFY13  Also available in the August User Manual as an appendix  EE Student Steps to Begin Reporting  Training PowerPoint  Training PDF with system screenshots 16

Avisia Whiteman Early Learning Services (policy questions, single district teleconferences) MDE Technical Questions (when software isn’t working) 17