Held December Miami Co. ESC 9-12 Held December EPC 9-12 and via Webinar MDECA FISCAL SERVICES CALENDAR YEAR END MEETING 2014

› OnBase and RAM updates › Unicenter Changing to Cherwell › RETIRING STAFF? › NEW STAFF- quite a few INTRODUCTIONS AND NEWS

- Federal tax tables will be available later in December - Changes to State of Ohio tax collections - EDIRDEP ISSUES – Run BIO_ –verify addresses - Changes to Direct Deposit file formats – November? - FirstDay to RiverValley credit union change - STRS FY15 % changes went much better! - Staff EMIS Period L progression and deadlines - STATUS HEALTHCARE REFORM - AFFORD report, American Fidelity WORXTIME option - USPS-R, newest Milestone to be completed very soon - IRS Seminar – fringe benefits - Reminder – after CHKUPD, go to PAYROLLCD, verify reports USPS News – Chris Trepal

› September release – all related to SERSHIRE/STRSHIRE -SERSHIRE/STRSHIRE have been added to PAYROLLCD › -allows up to 6 months for new employee to be reported › -will now allow future dates up to 6 months (182 days) › -STRSHSEND will display STRSHIRE.seq files (not STRSREG) › -Manual intervention for reporting STRS rehire retirees › -discuss use of STRSHIRE/SERSHIRE for new hire reporting › December Release will be available later this month › - a few new FATALS on w2 report › - bugs resolved in the PAYREC, BENRPT AND USPLOAD USPS Release high-lights

See below link to view USPS checklist: USPS CALENDAR YEAR END CHECKLIST REVIEW CY 14 USPS checklist new.pptx

› Kiosk enhancements › Kiosk integration with AESOP › When addresses change - procedure review › Blackout dates options › USPSWeb Supervisor ID error – JOBSCN 3 CTD totals KIOSK – Jason Otoski

FOLLOWED BY A DOOR PRIZE DRAWING 10 MINUTE BREAK…

›- 1099’S are now available on FISCWEB REPORTS! › - Reminder- after ADJUST runs, go to MONTHLYCD, verify reports › - SSDT USAS-R status - Milestone 9 released on 7/14/14 -Milestone 10 released on 12/1/14 USAS NEWS – Jason Otoski

› September Release September Release – Remove OPU Validation: The account validation requiring an OPU related to a building IRN for certain function codes was temporarily removed until determined how applied in EMIS-R – Minor errors corrected regarding missed checks in ACTRPT, invoicing after posting a future PO, XML PO batch print file total, future PO query in USASWeb, & VALACT for newer 4 digit 13xx function codes › December Release will be available later this month December Release – Add OPU warnings to VALACT, Remove old funds 494, 504, & 532, change F1099 vendor address field size to 40 char., increase FINDET cash acct. max to 5000, & fix FNDREVEX error printing to 2 nd page USAS Release high-lights

See below link to view USAS checklist: USAS CALENDAR YEAR-END CHECKLIST REVIEW CY 14 USAS checklist new.ppt

› IF USING EIS SOFTWARE, MANY ARE IN OPEN YEAR F14 › AFTER AUDIT, ADD CHANGES – IF NEEDED › RUN EISEMS AND RETAIN REPORT FOR YOUR RECORDS › DON’T FORGET TO CONTACT MDECA FOR BACKUP › THEN RUN EISCD (VERIFY REPORTS DID WRITE TO THE EISCD ON MDECA WEBSITE) › RUN EISCLS – DEPRECIATION OCCURS AT THIS POINT -- AND THE YEAR IS CLOSED › FY16 CAPITAL ASSET FILES ARE DUE AT ODE END OF SEPTEMBER. › AUDITOR ACCESS – PASSWORD RESET REQUEST AND ACCOUNT REQUEST FORMS FOR AUDITOR/USER ACCESS MUST COME FROM THE TREASURER. SPECIFY EIS, USPS, USAS, WEBGAAP › ACCOUNT REQUEST FORMS ARE AVAILABLE ON OUR WEBSITE UNDER “RESOURCES.” EIS AND AUDITORS – Chris Trepal

HAPPY CALENDAR YEAR END AND