1 Nassau Community CollegeProf. Vincent Costa Session 2 Excel Introduction CMP 117 Business Computing: Concepts &Applications

2 Nassau Community CollegeProf. Vincent Costa Microsoft Office Overview Office is a comprehensive, integrated system of programs designed to solve a wide array of business needs. All of the programs can be used individually and can work together seamlessly (put a spreadsheet into a presentation). The 2007 version introduced a new user interface. Fall 2011 NCC upgraded to Can buy 2010 if you want – student rate. Search online for “Office 2010 student discount”

3 Nassau Community CollegeProf. Vincent Costa Microsoft Office Overview Programs we will work with in this class: Excel – spreadsheet program used to organize, manipulate, and graph numeric data (.xlsx) Access – Database manager used to organize, manage and display a database (.accdb) PowerPoint – Graphics presentation program used to create presentation materials (.pptx)

4 Nassau Community CollegeProf. Vincent Costa Microsoft Office Suite Consistent interface in all Office Applications Open Word We will use it to discuss the interface and some terminology : Refer to Chapter 1 Office Fundamentals

5 Nassau Community CollegeProf. Vincent Costa Title Bar The Title bar identifies the currently open file’s name and contains the control buttons in the upper right corner.

6 Nassau Community CollegeProf. Vincent Costa Title Bar The control buttons include the Minimize, the Maximize/Restore Down, and Close buttons. Minimize does not close the application, but reduces it down and places it on the Taskbar. The Maximize/Restore Down button either maximizes a less than maximized window or restores a window to its previous size. The Close button closes the application.

7 Nassau Community CollegeProf. Vincent Costa Quick Access Toolbar The Quick Access Toolbar, at the top-left of the Title bar, gives the user access to commonly used features, including the ever popular Undo, the Redo (or Repeat), and the Save buttons. The Quick Access Toolbar can be customized within each application, providing the user with the option to customize each application’s Quick Access Toolbar to the commonly used features within that application.

8 Nassau Community CollegeProf. Vincent Costa Backstage Backstage is a new component in Office With this component, the user is provided with a concise collection of commands related to an open file, such as printing, saving, opening, closing, and sharing the file. You can also view the properties and other information related to the file. A file’s properties include the author, file size, permissions, and date modified. You access Backstage by clicking the File tab.

9 Nassau Community CollegeProf. Vincent Costa Ribbon The Ribbon is found beneath the Title bar and contains tabs, groups, and commands. Each Tab contains groups of related tasks. Each Group is a subset of the Tab that organizes similar tasks together. Each Command is a button or area within a Group that you click to perform tasks.

10 Nassau Community CollegeProf. Vincent Costa Ribbon Because Word, Excel, PowerPoint,and Access share the common Tab/Ribbon structure, you will quickly and easily learn how to move around within the applications, particularly since many of the applications share the same tabs with many of the same options. Of course, each application will also have some different Tabs, Groups, and Commands specifically related to the operations of that application. A Dialog Box Launcher is an icon in Ribbon groups that you can click to open a related dialog box, but it is not available in all groups. Contextual tabs are made available when you select a particular object,such as a table or picture. Contextual tabs appear to the right of the standard tabs and disappear when you click away from the object.

11 Nassau Community CollegeProf. Vincent Costa Status Bar The status bar is found at the bottom of an application’s window and contains information relevant to the open file. It includes tools for changing the view of a file and for changing onscreen file contents. For each application, the status bar is unique, but there are some similarities, such as the Zoom slider and the View options (although the type of views available will change depending on the application.)

12 Nassau Community CollegeProf. Vincent Costa Excel Intro Open Excel Originally intended for accountants – mimics a ledger sheet Show how interface is similar to Word with different commands Workbook window – contains worksheets

13 Nassau Community CollegeProf. Vincent Costa Excel Intro An excel file by default contains 3 worksheets. Can add more worksheets. Each worksheet has 16,384 columns and 1,048,576 rows. Sheet tabs allow you to navigate through sheets. Spreadsheet contains rows and columns, intersection point is a cell. The name of the cell is a combination of the row and column its located at. Click on a cell, becomes the active cell – show the name box. Also discuss the formula bar.

14 Nassau Community CollegeProf. Vincent Costa Shortcut keys

15 Nassau Community CollegeProf. Vincent Costa Developing a worksheet Developing a worksheet: – Plan – what data will be input, what calculations do you need, draw a sketch – Enter and edit text – Test – Format

16 Nassau Community CollegeProf. Vincent Costa Hands-On Exercise We’ll work on the exercise in the Excel text on pp91-93

17 Nassau Community CollegeProf. Vincent Costa Hands-On Exercise Should look something like this: OK Office Systems Pricing Information 9/1/2012 Product Cos t Markup Rate Retail Price Percent Off Sale Price Profit Margin Computer System Color Laser Printer Filing Cabinet Desk Chair Solid Oak Computer Desk " Monitor

18 Nassau Community CollegeProf. Vincent Costa Homework Look over Chapter 1 of Excel 2013 Try the Hands-On Exercise at home