A Corporate Overview of the Analytical Services Program Annual Site Environmental Report/Environmental Monitoring Workshop Albuquerque, New Mexico October 11-13, 2011 George E. Detsis Manager, Analytical Services Program Office of Health, Safety and Security Corporate Safety Programs, HS-23 1

Presentation Outline Program Overview Component Elements - MAPEP, VSP, and DOECAP Continuing Program Challenges 2

Mission -- Analytical Services Program Foster performance improvements of laboratories/TSDFs Reduce environmental data quality uncertainty; thereby, increasing data confidence used in decision-making Ensure radiological/hazardous waste accountability/treatment/disposition Identify potential DOE liabilities/risks 3

Analytical Services Program Component Elements Analytical Services Program Component Elements Systematic Planning and Data Assessment Tools and Training Department of Energy Consolidated Audit Program Mixed Analyte Performance Evaluation Program 4

MAPEP Overview Program Purpose/Scope: Test and evaluate environmental analytical laboratory performance through specific analytes/matrices Provide defensible environmental data – radionuclides, inorganic metals, and organics Only DOE reference laboratory ISO – Competency of Testing & Calibration; ISO – PT Provider; and ISO Guide 34 – seeking accreditation as a certified reference materials producing laboratory 137 participating laboratories (110 domestic/27 international) 5

MAPEP Background Program Focus: Radiological, stable inorganic, and organic constituents Soil, water, air filter, and vegetation media Interaction with DOECAP and QSAS MAPEP required for all laboratories performing analysis for DOE Technical assistance 6

MAPEP Laboratories MAPEP Laboratory Participants: 110 Domestic Laboratories 27 International Laboratories Nuclear Test Ban Treaty Laboratories New Zealand (1) Brazil (1) Ecuador (1) Spain (1) Cooperative Monitoring Canada (2) United Kingdom (6) Radiation Measurements Cross-Calibration Project Middle East/North African States (14) International Atomic Energy Agency ( 1) 7

Proficiency Test Preparation 8

SPADAT Visual Sample Planning Overview Improves quality of environmental field and facility sampling strategies Minimizing number of samples needed to meet regulatory requirements 9

Environmental Field Sampling VSP programming will automatically locate un-sampled areas and add samples to ensure hotspot detections 10

Within Building D&D Use of VSP to plan sampling designs and data analysis for Beryllium surveys and decommissioning or decontamination of buildings New tools for building setup from images/pdf files, furniture libraries, delineation of rooms, and multi-floor visualization. 11

Finding from DOE’s Office of the Inspector General and GAO Reports Report on the Audit of DOE’s Commercial Laboratory Quality Assurance Evaluation Program (June 1995) Some laboratories were audited numerous times by a DOE entity; others were never audited Evaluation methods varied significantly from one contractor to another Audit results were not shared between contractors IG and GAO identified that reductions in DOE Auditing of Analytical Laboratory Services was needed 12

DOECAP Background Purpose of the Program: Eliminate/minimize audit redundancies Standardize audit methodology, policies and procedures Communicate Lessons Learned Reduce overall Department risks/liabilities Involve all DOE line organizations/field operations Auditor participants would be DOE federal employees and contractors 13

DOECAP Overview Program Purpose/Scope: DOECAP DOES NOT certify, accredit, nor approve laboratories/TSDF’s Consolidated audits provide information to program line/field managers to determine status of contractual agreements compliance/risks and liabilities Audit findings are based upon non-conformances with DOE contractual requirements, QSAS, SOPs, and/or non-compliance with Federal/State requirements Tracking throughout year of all corrective actions (about 400 findings/observations) Lessons learned initiatives – Weekly conference calls, Annual Workshop, Annual FY Report FY DOECAP audits (26 laboratories/11 TSDFs) 14

Results of Formalized DOE Auditing Program 40 DOECAP Audits per Fiscal Year FY11 DOECAP Auditing Activities 26 Analytical Environmental Laboratories -22 Commercial -4 Government Owned Contractor Operated (GOCO) 11 Treatment, Storage & Disposal Facilities -8 Radiological TSDFs -3 Non-radiological TSDFs 15

FY11 DOECAP Evaluated Laboratories and TSDFs Laboratory Facilities (26) Radiological TSDF Facilities (8) Non-Radiological TSDF Facilities (3) 16

Audit Disciplines Laboratory Quality Assurance & General Laboratory Practices Organic Analysis Inorganic Analysis Radiochemistry Analysis Laboratory Information Management Systems/EDD Hazardous and Radioactive Materials Management Aquatic Toxicity Non-Destructive Assay TSDF Quality Assurance Sampling and Analytical Data Quality Waste Operations Environmental Compliance/ Permitting Radiological Control Industrial and Chemical Safety Transportation Management 17

Laboratory Audits in FY2011 LaboratoryMonth/Year TestAmerica, Inc., Knoxville, TNNovember 2010 Eberline Analytical Corporation, Oak Ridge, TNDecember 2010 B&W Radioisotope & Analytical Chemistry Laboratory, Lynchburg, VAJanuary 2011 B&W Y-12 Analytical Chemistry Organization, Oak Ridge, TNJanuary 2011 Radiological Materials Analysis Laboratory, ORNL UT-Battelle, LLC, Oak Ridge, TNFebruary 2011 Paducah Analytical Services, KYFebruary 2011 Eberline Analytical Corporation, Richmond, CAMarch 2011 Materials & Chemistry Laboratory, Inc., Oak Ridge, TNMarch 2011 Southwest Research Institute, San Antonio. TXMarch 2011 TestAmerica, Inc., St. Louis, MOMarch 2011 GEL Laboratories, LLC, Charleston, SCApril 2011 Microbac Labs, Johnson City, TNApril 2011 Lionville Laboratory, Inc., Exton, PAMay 2011

Laboratory Audits in FY LaboratoryMonth/Year BC Laboratories, Inc., Bakersfield, CAMay 2011 Portsmouth Analytical Services, Piketon, OHMay 2011 Caltest Analytical Laboratory, Napa, CAMay 2011 Shealy Environmental Services, Inc., West Columbia, SCMay 2011 Shealy Consulting, LLC, Lexington, SCMay 2011 Oak Ridge Institute for Science & Education, TNMay 2011 TestAmerica, Inc., Arvada, COJune 2011 TestAmerica, Inc., Richland, WAJune 2011 CEBAM Analytical, Inc., Bothell WAJune 2011 Davis and Floyd, Inc., Greenwood, SCJune 2011 ALS Laboratory Group, Fort Collins, COJune 2011 American Radiation Services, Inc., Port Allen, LAJuly 2011 ALS Laboratory Group, Salt Lake City, UTJuly 2011

Percent Distribution of FY 2011 Lab Findings 20

Analytical Laboratory Common Findings Training not completed or not documented Technical Demonstrations of Capability (Initial & Continuing) Ethics training LIMS security training Safety and Personal Protective Equipment (PPE) training Radiation control training Inadequate or incomplete SOP content Practices not consistent with SOP direction Deficiencies in sample receipt practices, particularly radiological screening practices 21

Analytical Laboratory Common Findings (cont.) Performance Test failures Internal auditing deficiencies None performed Schedule not established or maintained No Corrective Action follow-up Not reported to management Calibration or calibration verification deficiencies Logbook/Notebook deficiencies Waste disposal inadequate or facilities being used for waste disposal not adequately reviewed 22

DOECAP Laboratory Audits 23

TSDFs Audited in FY FacilityMonth/Year Diversified Scientific Services, Inc., Kingston, TNNovember 2010 Materials and Energy Corporation, Oak Ridge, TNDecember 2010 EnergySolutions, LLC, Oak Ridge, TNFebruary 2011 Clean Harbors Env. Services, El Dorado, ARMarch 2011 Clean Harbors Env. Services, Deer Park, TXApril 2011 IMPACT Services, Inc., Oak Ridge, TNMay 2011 Perma-Fix Env. Services of Florida, GainesvilleMay 2011 Clean Harbors Env. Services, Grantsville, UTMay 2011 Waste Control Specialists LLC, Andrews, TXJune 2011 EnergySolutions, LLC, Clive, UTJune 2011 Perma-Fix Northwest, Inc., Richland, WAJuly 2011

Percent Distribution of FY 2011 TSDF Findings 25

TSDF Common Findings Incomplete or inadequate SOP content Practices do not match SOP direction Inadequate personnel training Incomplete training documentation and records Inadequate labeling and posting (containers, placards, safety, etc.) Inappropriate storage of chemical and equipment Inadequate compliance with permits and regulatory requirements 26

DOECAP Treatment Storage and Disposal Facility Audits 27

FY 2011 Findings DOECAP conducted 37 audits in FY % of all FY2010 audit findings were closed during FY2011 audits: - 83% of the Lab findings - 89% of the TSDF findings New Findings Identified Lab & TSDF since 2006: FY2006 = 269FY2009 = 277 FY2007 = 374FY2010 = 227 FY2008 = 216FY2011 =

Program Challenges Maintaining Program integrity/strength given reduced budgets throughout the Complex Staffing Audit Teams with Qualified DOECAP Auditors (Labs/TSDFs) - identifying new auditors to enter Program Obtaining accurate information regarding laboratory and TSDF facility usage in order to appropriately prioritize audit schedules - DOE contractual agreements - Use volumes (analytical services/waste disposition) Completing the integration of the DOE and DoD laboratory requirements documents, new laboratory checklists, and auditor training 29

DOECAP Program Contact Information George Detsis – DOE HQJorge Ferrer - DOE Oak Ridge ASP Program ManagerDOECAP Manager Richard Martin – DOE Oak RidgeNile Luedtke – Pro2Serve, Inc. Deputy DOECAP ManagerDOECAP Operations Team Leader Joe Pardue - Pro2Serve, Inc. Todd Hardt - Pro2Serve, Inc. DOECAP Technical Operations Coord. DOECAP Training &Qualifications Coord. Susan Aderholdt - Pro2Serve, Inc. Rhonda Jobe - Pro2Serve, Inc. DOECAP Corrective Actions Coord. DOECAP Document Control Coord