Personnel Action Forms

Explanation of the PAF Circulation of Forms Circulation of Forms The Chief has the form drafted The Chief has the form drafted Appointing Authority signs and reports to the Board within 15 days Appointing Authority signs and reports to the Board within 15 days Board reviews forms Board reviews forms Copies are distributed Copies are distributed

Included Information See SAMPLE on page 92 A- Name of jurisdiction A- Name of jurisdiction B- Date form is typed B- Date form is typed C- Employee’s legal name, date of birth and SSN C- Employee’s legal name, date of birth and SSN D- Department type D- Department type E- Type of Personnel Action E- Type of Personnel Action F- Effective date of the action F- Effective date of the action G- Title prior to action G- Title prior to action H- Title after action I- Employee’s monthly salary J- Additional Comments K- Chief’s Signature (maybe) L- Supervisor of Employee Signature M- Appointing Authority Signature N- Chairperson Signature

Common Errors to Avoid Strike-through Corrections Strike-through Corrections Effective Dates of Actions Effective Dates of Actions Personnel Actions (see descriptions starting on page 96) Personnel Actions (see descriptions starting on page 96) Class Titles Class Titles Remarks (see sample forms starting on page 108) Remarks (see sample forms starting on page 108) Missing PAFs Missing PAFs Signatures Signatures

Interactive Personnel Action Forms

INTERNET vs. CD-ROM Remarks Section Remarks Section The Internet version will AUTOMATICALLY INSERT the remarks section for the Personnel Action specified. The Internet version will AUTOMATICALLY INSERT the remarks section for the Personnel Action specified. Specific Jurisdiction Information Specific Jurisdiction Information The Internet version includes only YOUR current classes will appear when you indicate YOUR jurisdiction! The Internet version includes only YOUR current classes will appear when you indicate YOUR jurisdiction!

Key Points for Interactive PAFs Use your Help Menus ( ? ) Use your Help Menus ( ? ) Remember your Explanation and Common Errors to Avoid Menus at the top of the form Remember your Explanation and Common Errors to Avoid Menus at the top of the form Remarks Remarks The listing falls under the Help Menu The listing falls under the Help Menu Remarks may need additional information Remarks may need additional information Don’t forget your signatures Don’t forget your signatures If you need any assistance, call our office!