Southern Regional Education Board HSTW Administering the 2012 MMGW Surveys

Southern Regional Education Board HSTW About the MMGW Surveys MMGW is a research-based school improvement model Required of MMGW sites in even-numbered years Administered to 8th-grade students to collect data on entire middle grades experience Administered to all teaching staff to collect teacher’s views on improving student achievement

Southern Regional Education Board HSTW Examples of How Schools Use the Results Identify a need for improvement Gain support for school improvement Engage the entire faculty in school improvement Set priorities for school improvement Improve classroom practices

Southern Regional Education Board HSTW Now Only Two Components Student survey Teacher survey

Southern Regional Education Board HSTW Student Survey School and classroom experiences Based on MMGW Key Practices

Southern Regional Education Board HSTW Teacher Survey School and classroom experiences School mission High expectations and extra help Guiding and supporting students Curriculum content and engaging students in learning Transitions Leadership and professional growth

Southern Regional Education Board HSTW Administering the Surveys 1. Place order Order window October 3 – November 30, 2011 Orders must be placed online on SREB website State may require a paper copy All communication and materials will be sent to contact person listed on order form

Southern Regional Education Board HSTW Information needed to place order Name, address and phone number of contact person (will receive all materials and communication via mail and through summer 2012) Complete shipping address (no P.O. boxes) Principal name, address and phone number Sampling method and number of students to be surveyed Payment information and billing address Dates the school plans to survey within window Estimated number of teachers to be surveyed

Southern Regional Education Board HSTW Payment Information If your school or district is paying for the surveys, a purchase order is due to SREB by December 16, 2011 to confirm your order Final payment is due to SREB by April 30, 2012 SREB will accept payments beginning immediately (call Fran Cowart at to request an early invoice)

Southern Regional Education Board HSTW Administering the Surveys 2. Review administration materials Available on SREB website beginning October, 2011 A link also will be included in the order confirmation sent upon placing an order Review materials immediately Set timeline for preparation and administration

Southern Regional Education Board HSTW Administration Materials Survey Overview (Student and Teacher) Student Roster Form Random Sampling Instructions

Southern Regional Education Board HSTW TaskScheduleEstimated Time Place order Oct. 3 – Nov hour Identify studentsNov. – Dec hour Identify assistantsNov. – Dec hour Schedule time and placeNov. – Dec hours Notify students and teachers Dec – Jan hours Prepare student roster Dec – Jan hour Administer student and teacher surveys Feb. 6 – Mar. 2, day or more Payment due to SREBApril 30, day Sample Timeline

Southern Regional Education Board HSTW Administering the Surveys 3. Identify students Use sampling plan selected on order All eighth-grade students Random sample of at least 100 eighth-grade students Include all currently enrolled students in sampling Use sampling instructions provided to select sample All teachers should participate in the teacher survey

Southern Regional Education Board HSTW Identifying Students to Participate Only include eighth-grade students If selecting a sample, select a true random sample using the instructions provided

Southern Regional Education Board HSTW Administering the Surveys 4. Scheduling Identify assistants Schedule dates, times and locations All students will need access to a computer Include make-up sessions Schedule date, time and location for teacher survey All teachers will need access to a computer Notify students and teachers

Southern Regional Education Board HSTW Administering the Surveys 5. Prepare student roster form Include names of all participating students Include details about students who may not have completed the entire survey Keep fully completed roster on file with records for five years

Southern Regional Education Board HSTW Administering the Surveys 6. Administer surveys Student and Teacher Window: February 6 – March 2, 2012 See instructions on how students and teachers should log-in to surveys online If Teacher Survey is not administered in a group setting, collect completion forms from teachers

Southern Regional Education Board HSTW Important Dates to Remember Order window October 3 – November 30, 2011 Administration materials available online October, 2011 Student and teacher administration window February 6 – March 2, 2012 Payment due to SREB April 30, 2012 School reports mailed to sites By May of 2012

Southern Regional Education Board HSTW Making the 2012 Surveys a Success Communication Information for students (and parents) Announcements to faculty and staff Stress importance, intended use, and value of survey data

Southern Regional Education Board HSTW Making the 2012 Surveys a Success Cooperation Importance of the survey to the school’s improvement goals Importance of students, administration and faculty taking it seriously Cooperation from teachers whose classes might be interrupted by the assessment

Southern Regional Education Board HSTW For More Information… Go to SREB’s Web pages on assessment for more ideas and information! Fran Cowart, Coordinator of Assessment (404) Jordan Hertl, Research Associate (404)