Presented by: Mark Haller S.N.S. Division Supervisor /

Agenda  Overview IL Demographics  Timeline, Outreach & IL Resources  Impacts on Other Programs  Data Comparison

Demographics of IL  Sponsors: 1184  Sites: 4413  Total Enrollment: 2,000,000+  Sponsors: 37  Sites: 160  Total Enrollment: 55,704 Total NSLP and/or SBPCEO

Timeline/outreach/resources  A lot of planning, preparing and developing of resources for schools went into this pilot year of CEO.  Pre-award of CEO by USDA, we pulled data to determine possible schools, conducted outreach to schools to determine who might be interested in participating & provided a webinar with an overview of CEO

Timeline/outreach/resources Cont.  Notified by USDA that IL was selected as a pilot state  Notification to schools  Posting of possible eligible schools on our website  Provided messages to schools regarding CEO  Superintendents Weekly Message  Webinars: Basic overview of CEO & the application process Implementation of CEO & claiming procedures

Online resources:

IL CEO Worksheet  To assist schools in Illinois evaluate the CEO versus Traditional Method, we have developed a worksheet for schools to use to determine if CEO would be beneficial to them.  Important Note: The worksheet only shows the difference in reimbursement amounts and does NOT identify any added value and/or savings to the school due to the certification and verification processes no longer required. 7

8 Blank sample form

9 Example to show schools how this worksheet can be used to help them. ***keep in mind this only shows differences in reimbursement, not all costs associated with operating the NSLP & SBP

Notification to Households  A sample letter to households for CEO schools is available on our website at: tmls/nslp_hhfka_implementatio n.htm tmls/nslp_hhfka_implementatio n.htm  We also trained that if any school districts had some schools that are in CEO and some not participating in CEO, you are required to provide the traditional letter to households, household application and instructions to each of those households and certify applications as usual at those non-CEO schools.

Meal Count Edit Form We have developed a new meal count edit form for schools participating in CEO, which is available on our website.

Sample  This meal count edit form auto calculates claim numbers, with some basic info entered into the form by the school.

Impact on Other Programs 13  Participation in CEO impacts other areas of schools.  It is important that schools discuss all impacts with their administration/school board/program administrators, so that they are aware and can prepare for such impacts.  Remember, that schools/districts, that operate via CEO, will NOT have a meal benefit application process, and therefore will NOT have an individual student eligibility status based on the Household Eligibility Application for NSLP.  For example, you will not know if Student A is eligible for Free, Reduced-Price, or Paid meal benefits.

Impactson Other Programs  Not having individual eligibility for each student MAY impact other programs in your state:  General State Aid  Fee Waivers  Title I Funds  E-rate  Data Collection Example: no individual eligibility to tie with test scores Example: Student Information Systems – tracking of a wide array of info for your State Board of Education

Title I, Part A (Title I) of the Elementary and Secondary Education Act of  The United States Department of Education issued guidance related to Title I and CEO participating schools.  A copy of the letter is available online at  For question related to Title I, please contact staff in the Innovation and Improvement Division of the Illinois State Board of Education at (217)

Title I and E-Rate Information: We developed Q&A’s for schools related to general CEO info and other programs that CEO may impact.

Illinois School Fee Waiver Process and CEO Participating School/District 17  Under Illinois law, school districts are required to waive charges for textbooks and other fees for children whose families are unable to afford them, including children eligible for the federal free lunch and breakfast program, and for any other extenuating circumstances for which the school board will waive fees as communicated in its adopted policy.  As CEO participating schools will NOT have eligibility status by individual student, their option are:  Waive all fees  Provide the Alternative Household Form – ISBE developed (see next slide)

To assist schools, if they require socioeconomic data, we coordinated with other departments of the ISBE to develop a form for schools. Sample: Alternative Household Form – to be used for gathering individual socioeconomic status

Claim comparisons: Data compared total breakfasts claimed and total lunches claimed for CEO schools ONLY, prior to CEO and during participation in CEO. Aug.-Oct Aug.-Oct DifferencePercent Change Breakfast915,3751,111, , % Lunch1,774,0281,982, , % ***Data for Aug.-Oct. 2011, does not include all claims (10% of the CEO schools have not submit claims for this period of time as of todays date)

Q&A and CEO Webpage link Presenter: Mark Haller S.N.S Division Supervisor Illinois State Board of Education Presenter: Mark Haller S.N.S Division Supervisor Illinois State Board of Education