CATALOGING NON- TRADITIONAL (MOSTLY ONLINE) MATERIALS The Whys and Hows

Part 2: How to Do It 2 (c) 2009 Tom Kaun

Goals for Session Learn the basics of original cataloging of electronic resources 2. Understand how to apply AACR2 rules for electronic resources 3. Understand how to apply MARC coding practice for electronic resources

Outline of Session Tools for cataloging ERs 2.First steps in original cataloging 3.MARC leader and control fields 4.Bibliographic description: basis, chief source, areas Bibliographic description: areas Access points

Tools for cataloging integrating resources 5  Anglo-American Cataloguing Rules (AACR2), Second Edition, 2002 Revision  Especially chapters 12, 1, and 9  Library of Congress Rule Interpretations (LCRIs)  MARC 21 Format for Bibliographic Data

First steps in original cataloging 6 1. Determine the aspect of the resource that your bibliographic record will represent  E.g., the whole or a part of a larger resource (multipart item, monographic series, granular Web site) 2. Determine the type of issuance of that aspect  Monograph (single or multipart), serial, or integrating  Different aspects of a multilevel resource may have different types of issuance 3. Determine the primary content of that aspect  E.g., textual, cartographic, visual, sound, computer file  Affects which Type of Record and 008 / OCLC workform you use

MARC Leader and Control Fields 7  Type of record (Leader/06)  Primary content  Bibliographic level (Leader/07)  Type of issuance  Control fields 006 and 008  Fixed length coded data elements for different types of material (e.g., books, maps, computer files, etc.)  Control field 007  Physical characteristics fixed field

Leader (000) Coded Positions 8 05 – Record status 06 – Type of record 07 – Bibliographic level 09 – Character coding scheme 17 – Encoding level 18 – Descriptive cataloging form nam a 4500 positions(22)

Leader (000) Coded Positions 9 Position 06 – Type of record Electronic resources should use code of ‘most significant aspect of the electronic resource.’ This is a very important code since it tells the library automation system what type of material the rest of the record is describing (especially the 008) Code an electronic resource with ‘m’ (computer file) only if it is computer software, numeric data, computer-oriented multimedia, online systems, services, or if you are in doubt. a = language material c = notated music d = ms. notated music e = cartographic mat. f = ms. cart. mat. g = projected medium i = nonmusical sound j = musical sound k = 2D graphic m = computer file o = kit p = mixed materials r = 3D object t = ms. lang. mat.

Leader (000) Coded Positions 10  Postion 07 (Bibliographic level)  m – Monograph  s – Serial  i – Integrating (still not available in Follett Cat+) nam a 4500 positions(22)

MARC Leader Codes in Follett Cat+

Type of continuing resource 12  Codes for integrating resources:  d - Updating database  l - Updating loose-leaf  w - Updating Web site  Codes for serials:  m - Monographic series  n - Newspaper  p – Periodical  blank – None of the others

007 – Physical description control field 13 Computer files/Electronic resources 007 elements:  $a – code “c” for category “Computer file”  $b – code “r” for specific type “Remote access”  $d – select correct code for color aspects of resource  $e – code “n” for dimensions “Not applicable”  $f – select correct code for sound aspects of resource  $g  $l – Optional (used primarily for archival control)

MARC Physical Description (007) Codes in Follett Cat+

008 Field – Fixed Length Data Elements  Character Positions All materials  Date entered on file  06 - Type of date/Publication status  Date 1  Date 2  Place of publication, production, or execution  – Codes unique to each material type  – Language  38 - Modified record  39 - Cataloging source

Types of materials  Books  Computer Files  Maps  Music  Continuing Resources (Serials & Integrating Resources)  Visual Materials  Mixed Materials

a - Numeric data b - Computer program c - Representational d - Document e - Bibliographic data f - Font g - Game h - Sound i - Interactive multimedia j - Online system or service m - Combination u - Unknown z - Other | - No attempt to code 26 – Type of computer file

Bibliographic Description Bibliographic Description Basis of the description 1. Title and statement of responsibility 2. Edition 3. Publication, distribution, etc.  Except dates 4. Physical description  Optional for remote e-resources 5. Series 18

Chief Source of Information 19  For electronic resources:  The chief source of information is the resource itself  Take the title proper from formally presented evidence prefer the source that provides the most complete title information  If the title information presented in these sources varies in degree of fullness, prefer the source that provides the most complete title information

Area 1: Title and statement of responsibility 20  Title proper (245 $a, $n, $p)  GMD ($h)  Parallel titles ($b)  Other title information ($b)  Statements of responsibility ($c)  Note: the MARC subfield codes given above reflect the most common situations, but there are other situations where the data elements in a title and statement of responsibility require different coding and/or arrangement.

Common sources of title proper in online resources 21  Formal title display on home page screen  May be HTML text, graphic (image file), or both; may appear in more than one form  HTML header title  Displayed in browser title bar (also viewable by selecting View  Source)  Sources of “formally presented” titles include:  title screen, main menus, program statements, initial display of information, home page, the file header including “Subject:” lines, encoded metadata (e.g., TEI headers, HTML/XML meta tags)

Transcription of title proper 22  Do not transcribe introductory words not intended to be part of the title, such as “Welcome to”; instead give the title with these words in a note  Correct obvious typographic errors and give title as it appears in a note  When title appears in full and in the form of an acronym or initialism, choose the full form  e.g., Program for Cooperative Cataloging instead of PCC  If resource is a part of another resource and bears both the common title and its own section title, give both in that order, separated by a period  Will not often apply to online resources

The plants national database $h [electronic resource] _ $i Title in HTML header: $a Welcome to the plants national database 246 1_ $i Title on home page: $a Plants database Transcription of title proper example 1 “Welcome to …” in HTML header title

Center for Social and Demographic Analysis $h [electronic resource] : $b [Web site] _ $i Title in HTML header: $a CSDA Transcription of title proper example 2 Title appears in full and in form of acronym

Transcription of other title information 25  Always include:  Acronym if full form is title proper  If contains statement of responsibility or publisher, etc.  Supply information if title proper is only name of body  Can always transcribe if considered to be important

Other title information and statement of responsibility example The nine planets $h [electronic resource] : $b a multimedia tour of the solar system / $c by Bill Arnett.

Title variants example GEOnet names server $h [electronic resource] : $b GNS _ $i Title in HTML header: $a NIMA : $b GNS public page GNS 246 3_ GNS public page Home page title display and HTML header title differ

Area 2: Edition 28  Transcribe an edition statement if considered to be important  A statement that indicates that the electronic resource contains differences from other editions of that resource, or that names a reissue of the resource  In case of doubt, take words such as edition, issue, version, etc. as indicating an edition statement  Do not transcribe statements indicating regular revision or frequent updating as edition statements  Instead give as frequency information in the note area.

Area 4: Publication 29  “Consider all remote access electronic resources to be published”  Record place of publication and publisher name.  Where to look in online resources: Bottom of home page “About” page (a common hyperlink from home page) Publisher information page (link from home page) Domain name in URL may provide clues or corroboration for publisher Generally prefer a corporate body name as publisher

Publisher place and name example On home page 260 Beltsville, MD : $b USDA Nutrient Data Laboratory, Agricultural Research Service Linked information page

Dates of publication 31 The beginning and ending dates for the active life span of the resource  Beginning date = the date of publication of the first iteration of the resource (in print or on the Internet)  Ending date = the date of the last iteration of the resource = the date it ceases to be updated  Most will be ongoing, actively-updated resources; when a date can be given it will be an “open” date, indicated by a hyphen and no period; e.g., 260 … $c  Basis of description for dates = first and/or last iteration of the resource

Recording dates of publication 32  Main rule:  If the first and/or last iteration is available, give the beginning and/or ending dates in area 4 [260$c]  If first/last iteration is not available, do not give the date(s) in this area; instead, give date information in a note if it can be readily ascertained  Optional rule:  Supply the date(s) in this area if they can be readily ascertained

260 Washington, DC : $b Library of Congress 362 1_ Began in 1990s. 008 DtSt: c Dates: 199u,9999 You know that you are not viewing the first iteration There is no information anywhere within the Web site about its beginning date Dates of publication example No terminal punctuation Multiple dates: beginning date approximate; ending date indefinite c = currently published

Area 5: Physical description 34  300 Field can be used for remote access resources Give other details about the resource (e.g., file types) if readily available and considered to be important. 1 photograph : digital, TIFF file 69 p. : digital, PDF file 3 sound files : digital, mp3 file 1 electronic text : HTML file Optionally, record the extent of an electronic resource that is available only by remote access. Use an appropriate term in common usage. 1 photograph 6 remote-sensing images 1 sound file Web site 1 electronic text

Area 6: Access Points 35 All typical access points (4xx, 6xx, 7xx, 8xx) can be used for electronic materials 4xx Series Statement Fields 6xx Subject Access Fields 70x-75X Added Entry Fields 80x-83X Series Added Fields X Holdings, Location, Alternate Graphics, Etc. Fields

856 Electronic Location & Access  The two main fields I use are “u” and “z.”  u - Uniform Resource Identifier Uniform Resource Identifier (URI), which provides standard syntax for locating an object using existing Internet protocols.  z – Public note

856 MARC View + Cat View

References Training Materials for the Integrating Resources Cataloging Workshop. (2008) Program for Cooperative Cataloging Washington, DC: Library of Congress. /acq/conser/scctp/ir-trainmaterials.html. Accessed 16 Nov /acq/conser/scctp/ir-trainmaterials.html MARC 21 Format for Bibliographic Data. Washinton, DC: Library of Congress.  For more information refer to: Kaun, T. Online Cataloging Resources for the School Library.

Thanks!  And have fun making those important resources available to everyone