April Workbook Overview for Part C Service Areas April Workbook Overview for Part C Service Areas April 16, :00 – 11 :00 AM

April 16, Agenda April 15 workbook CIMS refresher Resources and due dates Questions?

April 16, April 15 Workbook

April 16, 2013 Part C Workbook Now Available! 4

April 16, 2013 April 15 Workbook Overview Strand Report & Results Transmittals Monitoring Activities Report (MAR) Monitoring Report of Findings/No Findings & Corrective Action Plans (CAPs) Determinations 5

April 16, Strand Report Strand Report displays local data for indicators reported in the Annual Performance Report (APR ) Updated content, but format remains the same –Includes links to the CIMS Web site –Includes links to other pages in the CIMS Workbook –Still found on Reports page –Can still print document (use Print Version at the top of the screen to print a PDF) Review with your Review and Analysis Process (RAP) Team

April 16, Strand Report Sample

April 16, Strand Report Sample (cont.)

April 16, 2013 If you’re a Mozilla Firefox user, you will not see “thumbs up” or “thumbs down” on your Strand Report in CIMS C = Thumbs up D = Thumbs down Please note, the print version shows the icons correctly! 9 Note re: Mozilla Firefox

April 16, 2013 Results Transmittals Being issued for … –C-2 Settings in a Natural Environment –C-3 Child Outcomes –C-4 Family Outcomes –C-5 Child Find (birth–1) –C-6 Child Find (birth–3) Submit by June 15,

April 16, 2013 What’s a Results Transmittal? If a local does not meet the state target on a results indicator, the local completes a Results Transmittal Results Transmittals: –Are a form within CIMS –Guide discussions at the local level between Local Interagency Coordinating Council (LICC) and RAP teams How do I know if I have to complete one? –Look at your Strand Report for a “thumbs down” –Look at your Workbook Task List 11

April 16, Results Transmittal Sample – Data Review

April 16, Results Transmittal Sample - Improvement Planning

April 16, 2013 Monitoring Activities Report (MAR) 5 messages to all service areas: –Strand Report reminder –Determinations reminder –Public reporting announcement –Child Outcome Summary Forms (COSFs) due date –Parent Training and Information Center info 1 message to service areas receiving a Report of Findings or No Findings 14

April 16, 2013 Monitoring Report of Findings/No Findings For service areas that participated in a monitoring activity only The April Workbook will include a copy of your Report of Findings or No Findings If you receive a Report of Findings, –A CAP will be on your Task List and in your Workbook –Work with your TA provider to submit your CAP no later than June 1,

April 16, 2013 Determinations MDE is required to issue determinations, or a service area report card, once annually; for Part C that’s every April Reports Page includes: –MDE cover memo from Susan Broman, Deputy Superintendent, Office of Great Start –2013 Determination Letter 16

April 16, 2013 CIMS Refresher 17

April 16, 2013 The CIMS Process 18

April 16, 2013 Open WB  Acknowledge Reports Reports must be acknowledged by May 15 You cannot complete work in your Workbook until you’ve acknowledged your reports Where should you start? –Review Strand Report – Does my service area have a Results Transmittal(s)? –Review MAR –Review Monitoring Report of Findings/No Findings – Does my service area need to complete a CAP? –Review Determination Letter 19

April 16, Assemble a RAP Team (if necessary) Why? –If your service area has a Results Transmittal or CAP to compelte Who? –A CIMS coordinator (special education director, Early On ® coordinator, or service area designee) –Parents –LICC representative –Service providers –Data experts or program specialists –Special education administrators/general education administrators/ISD monitor

April 16, 2013 Complete Tasks with the RAP Team Compliance –Review Strand Report –Review Report of Findings/No Findings and complete CAP if necessary –C-1, 7, 8 Results –Review Strand Report –Complete Results Transmittals if necessary –C-2, 3, 4, 5, 6 –Share with your LICC! 21

April 16, 2013 Provide Feedback After completing tasks, provide feedback, and your Workbook will be complete 22

April 16, Resources and Due Dates

April 16, Resources -

April 16, Resources -

April 16, 2013 Upcoming Due Dates April 2013 Workbook –Acknowledge reports: May 15 –Submit CAPs: June 1 –Submit Results Transmittals: June 15 26

April 16, 2013Questions?Questions? 27

April 16, For More Information CIMS Website – CIMS Part C Help Desk –(866) MDE –Vanessa Winborne, Early On Coordinator –Colleen O’Connor, Education Consultant,