Electronic Death Registration In California T R A I N I N G S E S S I O N I I P A P E R O P T I O N S IN AN EDRS COUNTY _ 0 701

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S2 DC Death Certificate VS-11e VS-9e DP Disposition Permit

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S3 PI Personal Info MI Medical Info CI Coroner Info VS-11e

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S4 Icons –Search Lists –State/Foreign Country –Hispanic –Race –Occupation –Kind of Industry –Embalmers –Funeral Homes –Medical Facilities –Physicians (MDs & DOs) Field Sensitive Help Select Date Remote Attestation View PAC Fax image Listen to Voice ?

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S5 TRAINING NOTE: When using the Training Environment of EDRS, DO NOT create a Death Certificate of any live person Please use Cartoon, TV, Movie or other fictional characters Creating a DC of a living person is a violation of privacy

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S6 LOG IN & CREATE RECORD Enter User Name and Password Record Options > Create New Record Do not Assign Record Access Do not alter default values Note: Record Access is to allow other EDRS users to see a given record. Record Access is NOT the Funeral Home, Medical Facility, ME/Coroner, or Local Registrar on the Death Certificate. STEP 1

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S7 PERSONAL INFORMATION Enter PI Validations Sign for Embalmer, if applicable STEP 2 Validations > Validate PI Record Options > Print Working Copy Use search browser to auto-populate Embalmer Name & License # in Fields. 42 & 43. Otherwise type Embalmer Name & License # in fields 42 & 43. Record Options > Sign Embalmer If not embalmed, type NOT EMBALMED in Field 42 & a hyphen (-) in Field 43.

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S8 PERSONAL INFORMATION (continued) Verify Social Security Number (SSN) Authenticate PI Verify status in Decedent Folder STEP 2 Must enter First Name, Middle Name or initial, Last Name, Date of Birth, Sex,. and SSN in fields 1, 2, 3, 4, 6, and 10 respectively BEFORE SSNV Must attempt to Verify SSN at least once Record Options > Request SSN Verification Must complete both Sign Embalmer and Verify SSN BEFORE AUTH Record Options > Authenticate PI PI is now LOCKED for updates Record Options > Decedent Folder (PI Auth = AUTH )

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S9 MEDICAL INFORMATION STEP 3 Enter MI & CI, if applicable Validations Required BEFORE Submitting MI for LR Review, if applicable Validations > Validate MI Validations > SpellCheck MI Record Options > Print Working Copy Use search icon to auto-populate Fields 115 & 116 or enter Physician’s name &. Title in Field 115, Physician’s License in Field 116. If Coroner assigns number BEFORE Physician attests, enter number in Field 108A If Coroner assigns number AFTER Physician attests, enter zero (0) in Field 108A

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S10 MEDICAL INFORMATION (continued) STEP 3 Submit MI for LR Review, if applicable Verify status in Decedent Folder For Coroner Referrals, go to STEP 4A For Drop to Paper, go to STEP 4C For Dual Pass, go to STEP 4D Record Options > Submit MI for LR Review MI is now LOCKED for updates Record Options > Decedent Folder MI Review = SUBM

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S11 REFER TO ME/CORONER STEP 4A Refer to ME/Coroner Contact the Local Health Department for additional county specific requirements Verify attestation status in Decedent Folder Record Options > Refer to ME/Coroner Record Options > Decedent Folder REV - ME/C reviews reportable case, assigns coroner referral # ACC - ME/C accepts case, assigns coroner referral#, ME/C attests DECL - ME/C declines case, no further action needed, “NONE” will appear in coroner referral field

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S12 DROP TO PAPER STEP 4C Drop to Paper Obtain Physician’s INK signature Submit Paper DC to Local Registrar for registration Confirm all PI and all MI are correct and accurate If an error is found AFTER you use Dual Pass, you will have to start over and request the incorrect EDRS record to be Abandoned. Record Option > Drop to Paper Record Option > Print Drop to Paper Confirm Printer Setting Page Scaling = NONE Black & White Laser printer only Place Official Paper in correct orientation in printer Print

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S13 DUAL PASS 1 STEP 4D Dual Pass Step 1 Get Physician’s INK signature Complete STEP 2, then go to STEP 4E Confirm all MI is correct and accurate If an error is found AFTER you use Dual Pass, you will have to start over and request the incorrect EDRS record to be Abandoned. Record Options > Dual Pass Step 1 Record Options > Print Dual Pass Step 1 Confirm Printer Setting Page Scaling = NONE Black & White Laser printer only Place Official DC Paper in correct orientation in printer Print

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S14 DUAL PASS 2 STEP 4E Dual Pass Step 2 Confirm 2 stacked numbers on the bottom of the DC are the same Submit Paper DC to Local Registrar for registration Confirm all PI is correct and accurate If an error is found AFTER you use Dual Pass, you will have to start over and request the incorrect EDRS record to be Abandoned. Record Options > Dual Pass Step 2 Record Options > Print Dual Pass Step 2 Confirm Printer Setting Page Scaling = NONE Black & White Laser printer only Place Correct DC from Dual Pass 1 in correct orientation in printer Print

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S15 CAUTION WHEN PRINTING! The following will be rejected & you will have to start over: If Dual Pass, the following will also be rejected: Printed with any color other than Black Printed with inkjet or any other non-laser printer Not printed 100% size (Printer Setting was NOT Page Scaling = NONE) Not printed on official paper Printed in wrong orientation (worksheet on back is upside down) DCs with 2 different stacked numbers on the bottom of the DC

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S16 DISPOSITION PERMIT STEP 5 Create Disposition Permit(s) Enter Information Save View Working Copy for items that are too long Permit Options > Create Permit Permit Options > Print Working Copy Permit Options > Save

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S17 SUBMIT PAPER DC TO LOCAL REGISTRAR STEP 6 Disposition Permits need to be completed Contact the Local Health Department for additional county specific requirement

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S18 Drop to Paper Death Certificate VS-11e Demo Physician MD DEMO REGISTRAR, MD MPH

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S19 Dual Pass Death Certificate VS-11e Demo Physician MD DEMO REGISTRAR, MD MPH

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S20 Steps A if applicable 4C 5 6 Steps 1 3 4A if applicable 4D 2 4E 5 6 DROP TO PAPER DUAL PASS

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S21 THANK YOU This completes Training Session II Paper Options