Introduction to Project Management Week 1

Wk. 1 Agenda Introductions BUS2303 Overview BB Review Introduction to Project Management Project Definition Project Management Definition Project Manger Project Management Life Cycle

Professor Information Name: Lisa Dowling E-mail: Lisa.Dowling@algonquincollege.com Office: B372 Office hours are to be determined. Meeting with individual students are based upon a mutually agreed upon time. Emails are checked and responded to within 48 business hours, if the following criteria is met…

Email Criteria Ensure emails are crafted with proper email etiquette. Refer to proper email etiquette rules: http://www.emailreplies.com Subject: Sec[YrSectionNumber] – purpose of email Message ends with your full name and student number

Student Introductions Time to Introduce yourself SAY IT LOUD….. SAY IT PROUD…

Introducing BUS2303

Course Description & Methods Broken down into 2 modules: Project Management Databases. Each module contains Assignments, Hybrid activities and homework. A test. There is no midterm or final exam.

Course Structure & Schedule Information found in Blackboard Weeks 1 – 7 Project Management theory in class Microsoft Project application in your hybrid time. Week 8 Project Management Test Weeks 9 – 13 Database design Microsoft Access application Week 14 Database Theory and MS Access Test

Each Class You Can Expect Lecture. Note: PowerPoint slides available through the 14 Week Schedule In Class Activities Quiz: Students can take notes in preparation for end of class quiz

Resources eText Title: BUS2303 – Microsoft Project 2010, Slides Author:  Microsoft Office Academic Course, ISBN:  9781119925088 $26.00 Data files can be located: http://bcs.wiley.com/he- bcs/Books?action=index&itemId=0470638885&bcsId=6629 Slides Online Videos Document Templates

What You Need Bring Laptop to each class Student ID card Laptop to be equipped with appropriate software Student ID card

Evaluation Participation 12% Assignments 38% Tests 50% Weekly quizzes Hybrid work Assignments 38% Project Management Internet Research WBS DB Design, Forms & Queries Tests 50% Project 30% Access 20%

Scope of Learning This course will: Teach fundamentals, tools, and concepts of project planning, analysis, and control. Discuss the role of the project manager as well as team members in managing a project Practice fundamentals of project management

Scope of Learning The course will not provide sufficient training for certification

Course Overview & Housekeeping Class Rules Cellphones Facebook  Start and end of class times Attendance 

BUS2303 Blackboard Review Used to convey information and grades DO NOT look at the total or weighted grade in grade book Use your Excel skills to find out where you are at

Activities & Assignments BUS2303 Blackboard Review Sorted so the most recent announcement is on top Announcements BUS2303 Road Map indicating topics and dates 14 Wk Schedule Quizzes opened during class time only Quizzes Activities & Assignments

Project Management Introduction

Definition of a Project According to PMI – it is a temporary endeavor undertaken to create a unique product, service or result

What is Project Management? Project Management, according to PMI, is the application of knowledge, skills, tools and techniques to project activities to meet project requirements.

Who Is PMI? Project Management Institute. Professional organization that governs the Project Management Industry. Author of PMBOK. Established professional certification.  

Characteristics of a Project Has a definite start and end date Has resources: (can be money or people etc) Has limitations (time & resources etc) Follow a planned and organized approach Specific Goal + Unique Outcome In other words: Is Goal Specific – established objective Has a start and end date Has money, time and other resources

Definition of Project Management Discipline of planning, organizing, securing, managing, leading, and controlling resources to achieve specific goals. It answers: What problem are you solving? How are you going to solve? What is the plan (identifying the work, resources and costs)

Do You Recognize This?

History of Project Management 1950 + Primarily delivering big project schedules based on an understanding of the order in which work activities must be completed 1980 – early 1990 with software available; we now plan, control, project costs and schedules

History of Project Management Late 1990’s - early 2000’s – widely used for many different size of projects in a wide variety of industries Early 2000’s - Agile Project Management came along.

Benefits of Project Management Meeting and exceeding customer expectations Meeting project deadlines & accountability Managing project costs More efficient resource utilization Improved communications

Liabilities of Project Management Added processes and guidelines Increased overhead and administration Additional time and effort

Project Vs Operational Work Differences Projects Operations Time Line Temporary Ongoing Output Unique Repetitive Purpose Attain its objective and then terminate Sustain the business Ends Concludes when its specific objectives have been attained Adopt a new set of objectives and the work continue

Project Vs Operational Work Similarities Performed by people Constrained by limited resources Planned, executed, and controlled Performance Quality Cost Time

Examples of Project Management A business wanting to improve an existing work process Construction of a new building Installation of a new computer system Office moving to a new location Developing a new product

What Are Some Other Examples of Projects?

Why Learn PM? Becoming more and more prominent based on: Global competitors Consumers are demanding to have their products and services developed and delivered better, faster and cheaper

Roles and Goals of PM Explicit Role: Managing the project PM must get other people to do what his or her project needs, often with limited authority PM’s goal is to meet or exceed stakeholder expectations  

What Do You Think Some of the Roles Are? Related Roles: Planning, Leading, Negotiating, Communicating, Running interference, Prioritizing, etc

Responsibility to the Organization Bridges the gap between senior management and the project work

Tools Used Microsoft Project for scheduling Excel for project calculations and analysis Word to use templates PPT for communicating project information at a high level Collaboration tools like Share Point

PM Techniques use Tools to… Designed To Manage: Scope Quality Costs Schedules

Introduction to the Project Lifecycle

Processes of Project Management Initiating Planning Executing Controlling & Monitoring Closing

Process Groups in Common Terms No. Process Group Common Terms 1 Initiating 2 Planning 3 Executing 4 Controlling 5 Closing

Project Management Process

Hybrid / Homework Hybrid - Refer to 14 Wk Schedule Due at 11:59PM night before your next class Assignment – PM Internet Research Assignment Due at 11:59PM night before your Wk 3 class

Quiz Time