1 Mobile Devices for parliamentary work in the Spanish Senate ECPRD - ICT Group Seminar 2013, Bakú November The minutes of the previous: Senate Session Hall, in 1906 Asterio Mañanós ( )

2 First endowment of laptops to Senators for electronic mail and web navigation (2001) Smartphone for Senators (early 2009) Electronic submission of parliamentary initiatives (early 2010)Electronic submission of parliamentary initiatives (early 2010) Tablets in parliamentary works: early 2012 Statistics of the usage of the system Future development for mobile devices App for citizens tablets and smartphones Mobile Devices for parliamentary work in the Spanish Senate ECPRD - ICT Group Seminar 2013, Bakú November

3 Thank you very much ECPRD - ICT Group Seminar 2013, Bakú November

4 Electronic submission of parliamentary initiatives ECPRD - ICT Group Seminar 2013, Bakú November From a functional point of view, the two main notes that characterize the system are: Only used in some proceedings: Written questions to the Government Amendments to laws Request of information and documents to the Government Compulsory computer presentation

5 Electronic submission of parliamentary initiatives ECPRD - ICT Group Seminar 2013, Bakú November The main technical characteristics are: o Very simple System. The main screen is reminiscent of the Outlook program. o Presentation of the questions with electronic signature for each Senator o Telematic Shipping of the questions to the Government by means of web services o Publication of questions and answers on the website only (no longer published in the Official Gazette)

6 Electronic submission of parliamentary initiatives ECPRD - ICT Group Seminar 2013, Bakú November Why start with the written questions?: Because the process is not too complex. And the number of questions to the government has grown exponentially in recent years:

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12 ECPRD - ICT Group Seminar 2013, Bakú November Tablets in parliamentary works The application was made for operating system Android and devices Samsung Galaxy Tab 10.1 Android was chosen by the lower cost of terminals and systems implementation and openness to different suppliers Web services to communicate with the internal system. Server java application with HTML 5. Shielded storage of the private key for asymmetric cryptography in the tablet.

13 ECPRD - ICT Group Seminar 2013, Bakú November Tablets in parliamentary works The user can see the number of affairs pending to be done of each type. It is possible to view also current and completed affairs if desired. It is possible to access to each type of proceeding separately or choose the View All button to access to a view with all the paperwork mixed. This screen is only displayed if the user has proceedings pending of more than a type. if not, the system goes directly to the concerned type.

14 ECPRD - ICT Group Seminar 2013, Bakú November Tablets in parliamentary works The information is displayed in a different way if the tablet is in landscape or portrait mode. The MP’s can approve (with or without sign depending on the procedure) or reject. If signature is required appears a link "XML view" to see what is going to be signed. In case of rejection is possible to include a short message of explanation.

15 ECPRD - ICT Group Seminar 2013, Bakú November Tablets in parliamentary works At the and of the process, a NIP associated to the private key is required to sign the question, amendment….

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17 Statistics of the usage of the system Questions to the Government checked, signed and submitted electronically YearTotal number of questions Signed in the laptop Signed in the tablet (till legis end) (32 %) 2013 (till october 22 nd ) (24 %) ECPRD - ICT Group Seminar 2013, Bakú November

18 Groups of amendments checked, signed and submitted electronically YearTotal number of questions Signed in the laptop Signed in the tablet 2011 (till legislature end) (1,5 %) 2013 (till october 22 nd ) (3,2 %) ECPRD - ICT Group Seminar 2013, Bakú November Statistics of the usage of the system

19 Request of information and documents to the Government checked, signed and submitted electronically YearTotal number of questions Signed in the laptop Signed in the tablet 2011 (till legislature end) (22 %) 2013 (till october 22 nd ) (13 %) ECPRD - ICT Group Seminar 2013, Bakú November Statistics of the usage of the system

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21 Future development for mobile devices The objetives are: Extend its functionality for the Senator to fill the entire form of the initiative from any device (not just personal computers) Use in other parliamentary initiatives: o Motions o Request to appear o Questions in Commisions Use with all types of devices: o Personal computers, tablets and Smartphones With multiple operating systems, since many Senators ask to use Apple: o Android, IOS and Windows 8 Improve usability to get Senators use it every day ECPRD - ICT Group Seminar 2013, Bakú November

22 The main usability problem lies in the electronic signature: The digital certificate has to be stored in the terminal or be read from a card with an external device (even worse). Need to remember the pin. Problems with the Java virtual machine, with drivers, etc..... ECPRD - ICT Group Seminar 2013, Bakú November Future development for mobile devices

23 We have studied the problem and decided to change the electronic signature policy: The electronic signature based on cryptography will be replaced by the sending to MP’s mobile phone of a one use alphanumeric code This will be applied to parliamentary procedures and to administrative questions without impact outside the Parliament ECPRD - ICT Group Seminar 2013, Bakú November Future development for mobile devices

24 The ability to do this is based on the following rule: Law 11/2007, of 22 th June, about electronic access of citizens to public services. ……………………………….. Section 16. Using other electronic signature systems. 1. Public authorities may determine, taking into account the data and interests involved, and always with justification, assumptions and conditions for use by citizens of other electronic signature systems, such as concerted keys in previous registration, provision of information known by both parties or other non- cryptographic systems. ECPRD - ICT Group Seminar 2013, Bakú November Future development for mobile devices

25 Security requirements: Login with username and password in the Senate Intranet (SSL connection). The alphanumeric code for single use will be generated with the maximum safety conditions (simultaneous generation between client and server, etc..). The evidence of the transaction (XML format) will be stored in the system, electronically signed with server certificate. The new signature system will be applied first with the remote voting system, that is going to work (still with cryptographic signature) in the first plenary sitting of December. ECPRD - ICT Group Seminar 2013, Bakú November Future development for mobile devices

26 Who can use it?: Senators with health problems, or pregnancy, maternity or other who are appreciated by the Bureau Who autorizes? During the previous week the Board or the President define the matters of next Plenary sitting and which can be voted with this system How do they know this? The system send messages (SMS, and in the Intranet) with the votes and the term of the vote (one hour before the vote in the plenary sitting) ECPRD - ICT Group Seminar 2013, Bakú November Telematic voting program at Plenary sitting

27 Telematic voting program at Plenary sitting How to avoid duplicated votes? The keyboard of the Senator is blocked, but he can tell until one hour before the begginning of the Plenary sitting that he will be, “in person”: his keyboard is released and their electronic votes are not taken into account How to avoid impersonation (the problem of the signature)? Since now, they will vote signing with their electronic certificates in their personal computers. In the first months of 2014, the system will be changed to the sending of one use alphanumeric code to their mobiles. In that moment they will be able to vote, with personal computers, tablets and smartphones (operating systems Android, IOS and windows 8). ECPRD - ICT Group Seminar 2013, Bakú November

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34 ECPRD - ICT Group Seminar 2013, Bakú November Senators CommitteesSenate‘s agenda Live broadcast: Plenary sitting Dd/mm/yyyy Live broadcast: Committee xxxxxxxxxxxxx Dd/mm/yyyy Official publications Title banners which appear on the website The laws Plenary Sitting Hall Senate app at citizen devices: After downloading from Google play or App store, the app is installed and, when the icon "Senate" is clicked, the following screen appears.