Latvia–Lithuania Cross Border Cooperation Programme 2007–2013 WORKSHOP “How to prepare good application?” Joint Technical Secretariat 3rd Call for Proposals Submission and approval of the Project Application. Technical Requirements. 18 January 2010, Klaipėda 19 January 2010, Panevėžys & Saldus 21 January 2010, Līvāni

2 Project Life-Cycle 1. Project Development 2. Project application 3. Contracting & start-up 4. Implementation 5. Closure

Legal Framework 3 EU Legislation ERDF Regulation (EC) No1080/2006 General Regulation(EC) No 1083/2006 Amending General Regulation (EC) No 284/2009 Implementing Regulation (EC) No 1828/2008 Council Regulation No 1605/ Programme rules Programme Document Programme Manual Application Form, Partner Declarations, Subsidy Contract, etc. National rules National eligibility rules, laws of the Latvia Republic and Lithuania Republic Stricter rules apply!

4 Project Development I Good Project Idea Programme priorities target groups cross-border problem added value Relevant Partnership eligibility expertise capacities motivation Project Outcomes outputs and results durability relevance Project Budget eligibility realistic costs

5 Project Development II  Start as early as possible  Good Project Manager and Financial Manager – part of project success  Use project planning tools > How to apply > 3rd Call > Planning tools  Efficient communication and invovlement of Project Partners  Contact the Joint Technical Secretariat in case you have questions Applicants pack: > How to apply > 3rd Call > Applicants Pack Documents in national languages are only for information!

Project Development III: Technical Requirements to fill in the Project Application Form 6  Follow instructions  Fill in only WHITE fields  Keep the language easy to understand  No ERROR messages (section II.2. Lead Partner’s signature)  Print entire AF and submit bounded  Use MS Excel Windows to fill in the Application Form

Submitting of Project Application I  Lead Partner submits  Cover Letter, with list of contents;  Application Form (bound!)  Lead Partner and Partner/s declarations  Supporting documents, if relevant (Feasibility Study /technical documentation for construction works, etc.) Programm Manual 5.2 chapter 7

Submitting of Project Application II  By post– date of postal stamp – no later than 12 February 2010 or personally bring the documents to the Secretariat in Riga, Ausekla 14-8, until 12 February 2010 at 9:00 a.m.-4:00 p.m. and  By until 12 February 2010 at 2:00 p.m.  as e-document, signed by valid electronic signature (only Application Form) 8 Project applications submitted after the set deadline will not be assessed.

9 Project Assessment I Technical eligibility check

10 Project Assessment II Technical eligibility criteria  Application is received no later than by the specified deadline in electronic version and a hard copy  Application is duly filled, signed, stamped and dated  Project Application Form is not damaged (no ERROR messages)  all relevant supporting documents are attached Programme Manual chapter

11 Project Assessment III Quality criteria:  Policy context  Project and Partnership  Budget and Finances  Management and Promotion Programme Manual chapter 5.3.2

12 Decision on Project approved under conditions not approved approved Joint Monitoring and Steering Committee SUBSIDY CONTRACT

13 Subsidy Contract June 2010July 2010 August 2010 October 2010 September 2010 Clarification of conditions Signing Subsidy Contract, Project start up Decision of the Joint Monitoring and Steering Commitee  Between Managing Authority and Lead Partner  Rights and responsibilities of Lead Partner and Managing Authority  Terms of funding  Requirements for reporting and financial control NOTE: Pre-condition for Subsidy Contract is signing of the Partnership Agreement between Lead Partner and Project Partners.

14 Project Everything what you have written in the application form have to be implemented in the planned timeframe! Application FormReporting Form Its good to be ambitious, but remember to be also realistic!

15 Useful links I  Project budget and activities planning tools > How to apply > 3rd Call > Planning Tools  Advices on how to prepare good application in the “Latlit news” Newsletter (Nr.2, Nr.3, Nr.6) > Publications > Newsletter  Implementing documents > How to Implement  National First Level Control rules: > How to Implement > 1 st Level Control

16 Useful links II: Publications  Territorial Cooperation Project Management Handbook  Handbook on work with EU Structural Funds in Latvian language for municipalities Examples of Projects and Cooperation > Running projects  Projects, implemented within programming period  Exchanging good practice between Europes regions (good practices and network)  Cohesion Policy Baltic Sea Region Strategy