How to use email safely and efficiently

Contents Features with email Email etiquette Compressing files with a zip Email with zip Saving emails and files Setting up a group email Email errors Email signature Setting up a auto reply Using the address book

Features with email Reply you answer or talk back to the person Forward – you get the email and you can pass the same information to someone else like an information sheet for an event with time on for example. Cc… - carbon copy it is where you send the letter but also goes to the places who you want to see the email. Bcc… - you send the email so they can see it but the others who it was sent to don’t know that the person in the bcc got the letter. Attachment – it is where you add something for example a picture or a video

Email Etiquette Always have a sensible name Don’t write in capitals because it can look like you are angry at them. Proof read Avoid slang Don’t you short words like plz Make sure you get to the point of emails Always start of with a good mood like hello how are you.

Compressing files

Email with zip

Saving Emails and files

Saving Emails and files Archiving is when you store emails in different folders so that there is less of them filling up your inbox I would save emails in different folders to be organised so different types emails in different folders like a folder for friends and school and I would save files to my W drive I would delete any emails that I did not want to keep or need or were junk so that it takes up less space

Setting up a Email group

Setting up a Email group I use group email to speed up sending emails because I can send multiple people with one email.

Email signature I have set up a email signature so When I send a email it has my name at the bottom.

Setting up a Auto Reply I have set up a automatic reply for when I am away.

Using the address book

Email errors When a cable gets unplugged you would have to find it and plug it back in because you internet wont work so you would not be able to send a email. Internet service provider error – you have to phone them up and sort it out with them. Stolen password – depending on what it is you always have to request a reset/change password to stay safe or report it to someone depending how serous