Curricunet to Banner Interface College of the Sequoias Lee McDonald Joni Jordan

COS Curricunet History Began Curricunet Implementation 2007 Sent Governet an Access database with the exported Banner catalog tables Governet populated Curricunet with our data Plan was to validate the course data downloaded from Governet before Go Live

Reality Strikes Academic Services needed Curricunet live ASAP Programmer got pulled into higher priority tasks Validation never was finished Project languished for lack of resources

Moving Again Fixed hour contracted with SIG They worked on the user interface We are finishing the code to load the approved courses Will begin testing in the next couple of weeks

Approach Curricunet is the authoritative source for course information Curricunet data must be complete Did not want to maintain some items in Curricunet and some in Banner Needed to be able to bring Pending courses into Banner for scheduling Users wanted final control over updates Built into Self-Service Banner

User Interface User selects subject code Then selects Effective Term and course status Historical Active Pending Inactive Clicks on Filter Now The course detail is displayed side-by side with what is in Banner

User Review User compares course as it is defined in Curricunet with the way it is defined in Banner Differences are highlighted If there are unexpected differences, user can choose not to do the update If the data is good, user clicks on Update button

Course Updating Critical missing data will be flagged in red and update will not be available When an update is done, a report will be produced to inform users of where additional information needs to be added Workload on Schedule Type screen SCACRSE Detail Code in Fees tab of SCADETL

Behind the Scenes For all tables, we create new effective term even if there really isn’t a change Easier programming – usually don’t have to compare data Curricunet is still missing some critical data, so on some tables we have to compare data to preserve user entered information (copy still valid rows to the new term) SCRSCHD – Workload SCRFEES – Detail Code

Forms and Tables Updated SCABASE SCBCRKY SCACRSE SCBCRSE SCRLEVL – Course Level SCRGMOD – Grade Mode SCRSCHD – Schedule Type

Forms and Tables (cont) SCADETL SCRCORQ – Co-Requisites SCREQUIV – Equivalent Courses SCRFEES – Course Fees (material fees) SCRATTR – Course Attributes SCRSBGI – Transfer Institutions SCBSUPP – Supplemental Data SCBDESC – Course Description

Forms and Tables (cont) SCAPREQ SCRRTST - Prerequisites SCARRES SCRRLVL - Level Restrictions We aren’t using the other Registration Restriction options at this time

What’s next? At COS Testing – hope to have done by end of October Go Live in November with first version Improved UI in next version Automatically update courses after Board Approval When we get Banner 9, may look at moving to that environment

What’s next (cont) For 3CBG We will share what we have created Can we get a 3CBG version of Curricunet export that many schools can be happy with? If there is a uniform dataset from Curricunet, can the Solution Center adopt and support the interface (Banner 9 version in particular)?

Questions? College of the Sequoias Lee McDonald Joni Jordan