Webinars via NASA’s Webex John Ensworth The Institute for Global Environmental Strategies

Webex - NASA Contract at about 1/10 th the cost Thing to note: you pay per ‘seat’ per minute either way. Drawback: No audio link (we use NASA conferencing). Drawback: No archiving (solution at the end). Drawback: No CC (see below Relay Conference Captioning )

Scheduling with Webex Two Options: simple and multi-options You may also create a template to make this step faster in the future…

Tip! In the invitation – Ask NEW USERS to log in 20 minutes early To make sure all plug-ins work and technical problems are solved. Experienced users can log on 5 minutes early or so. For large audiences, you may need to invited them 30 minutes early.

WebEx contains many useful tools We’ll take a quick survey…

Application/Desktop Sharing Everyone can view the presenter’s applications/desktop (multiple applications) Participant may be given control over application/desktop on the presenter’s computer to try it out Presenter (+audience) can view any participant’s work Presenter can take control of a participant’s application/desktop and fix/diagnose a problem

Archiving We found “Camtasia Studio” to be the best I found many screen capture software packages exist out there the smoothest, Camtasia Studio for about $300 for one installation. Recommended in “Don’t Make Me Think” – Web design book by Steve Kurg

Opening up to the world! We had a custom built video archive/search utility installed on our site:

Many formats possible for saving: The most versatile = Flash  interactive elements, quizzing, feedback, clickable hotspots - and links. Windows Media Format (WMV) QuickTime (MOV) AVI video iPod/iTunes video format MP3 audio RealMedia streaming media (RM Camtasia for RealPlayer streaming media GIF Animation

Phone to computer: Audio from phone: Dynametric : - Usually the TMP-636 or TMP-636 CM - abt. $90 Audio can be shifted and edited with or separately from video Two phone lines are needed - one for archiving, one for your moderating.

Eluminate and more…

The best of times…the worst of times…

Best/Worst Practices Run practice sessions about a week before your presentation with your presenter to iron out any plug-in and OS version problems or firewall problems. Start your meeting BEFORE anyone might login (by 30 minutes or more before the NEW USER log in time). Good to get presenter in after your two (or more) computers are logged in. Control is passed on to the next to log in if your host computer locks or crashes.

Best/Worst Practices Good to have two computers (or more) at your location as host. Monitor for screen lag (animations!) Mac and PC Encourage participants to log in early Don’t use too many tools

Best/Worst Practices Encourage presenters to put breaks for feedback in PowerPoint presentations (or other ‘long format’ presentation styles) Annotation for question answers Whiteboard +text for small audiences More than ‘is everyone out there’ over voice Other means?

Best/Worst Practices Choose a note taker (notes may be shared afterward) Use chat for problem solving (individual mode possible) Mac users won’t see it easily Audience Size- Interactive or more? Presentation – unlimited (cost)