March 26, 2009 Employer Reporting Working Group

Maine Public Employees Retirement System Agenda  Line of Business Reporting  Group Life Insurance  Update and Upcoming  Future Meetings

Employer Self-Service Demonstration MainePERS Line of Business

Maine Public Employees Retirement System ViTech Team Bob Vedilago Raj Chilumula Sally Magee

March 26, 2009 Employer Reporting Requirements

Maine Public Employees Retirement System LOB Reporting-ER Requirements Reviewing what we know:  Establishing membership prior to 1 st payroll  On-line membership entry  Paper Membership Application  Removing GLI data elements from the monthly payroll report  Using only the PSC “short list”

Maine Public Employees Retirement System LOB Reporting-ER Requirements Current PSCDefaults To 11 – Permanent Full Time 1A – Limited Period Full Time 21 – Permanent Full-Time PST 2A – Limited Period Full-Time PST 11 – Permanent Full Time 12 – Permanent Part Time 1B – Limited Period Part Time 22 – Permanent Part-Time PST 2B – Limited Period Part-Time PST 12 – Part Time 17 – Project Full Time 18 – Project Part Time 27 – Project Full-Time PST 28 – Project Part-Time PST 2D – Acting Cap Full-Time PST 2E – Acting Cap Part-Time PST 29 – Project Intermittent PST 23 – Permanent Intermittent PST 26 – Seasonal Intermittent PST 2C – Limited Period Intermittent PST 17 – Project/Intermittent FT & PT (not elig. For Group Life Insurance) 14 – Seasonal Full Time 24 – Seasonal Full-Time PST 14 – Seasonal Full Time 15 – Seasonal Part Time 25 – Seasonal Part-Time PST 15 – Seasonal Part Time 52 – Insurance Only, Retired 65 – Insurance Only Full Time 67 – Insurance Only Part Time 65 – Insurance Only, Active 53 – Retired, Returned to Work

Maine Public Employees Retirement System LOB Reporting-ER Requirements Learning something new:  All payroll reports will contain the same data elements  EPF file stays the same (upon removal of GLI elements)  “Paper Filers” will change

Maine Public Employees Retirement System LOB Reporting-ER Requirements For “Paper Filers”:  Plan Code – changing from 2 to 5 digits  AC = 110AC  Plan Participation Code – new  A = actively participating (EE rate and ER rate for plan)  Y = Employer paid employee contributions  Rate Schedule Number – new  = PSC 53  = all other PSCs when PPC is A  MainePERS assigned number when PPC is Y

March 26, 2009 Group Life Insurance

Maine Public Employees Retirement System Group Life Insurance – Retiree Billing Pilot Bill IssuedCoverage MonthPremiums Due DecemberFebruaryFebruary 5 th JanuaryMarchMarch 5 th FebruaryAprilMay 15 th JuneMayJune 15 th JulyJuneJuly 15 th

Maine Public Employees Retirement System Annual Group Life Adjustments  Adjustment to participant’s level based on 2008 compensation  Adjustments to supplemental rates based on age on April 1

Maine Public Employees Retirement System Form W-2 Wage and Tax Statement W-2

Maine Public Employees Retirement System Recent Group Life Changes  New Application for Coverage is available on line.  Form is 8 ½ by 11  Employees who are not eligible for coverage do not need to complete a form.

Maine Public Employees Retirement System Group Life Application

March 26, 2009 Updates & Upcoming

Maine Public Employees Retirement System Survey Results  436 surveys went out  All but 2 were ed  47 % returned (as of 3/24/09)  Results of ERWG group:  8 vendors represented in group of 12 employers  Windows widely used, most using XP  Split between Office 2003 & 2007

Maine Public Employees Retirement System Regional Meetings MainePERS will be on the road:  6 to 8 regional meetings  Taking place in May and June  Providing overview of the LOB (V3) system

Maine Public Employees Retirement System ERWG Communications   Written format or attachement  www. MainePERS.org/ERWG.htm  E notification when new information posted  Periodic meetings  Scheduled in advance, same day/time when possible  Open to Webinars, Videoconferencing /PC based meetings.

Maine Public Employees Retirement System Employer Communications  MainePERS Employer Update  Linkage with DOE Central Office Staff  HR Directors Group  Maine Municipal Association  Maine Software Users Group  Maine Association of Payroll Professionals  Maine Association of School Business Officers  Software Vendors w/ Employers

May 21, 2009 Next Meeting