Digimap Training Workshops Introduction for new site reps What is Digimap? What can I do with Digimap? Screen share: Digimap OS Collection Your role as site rep Getting support

Digimap Training Workshops Digimap Collections 4 JISC-licensed collections of mapping data EDINA designs, and hosts the data for, the 4 browser- based Digimap Collections Colleges and universities subscribe to each Digimap Collection separately Users must register individually to gain access to OS Collection, Geology Digimap and Marine Digimap

Digimap Training Workshops Subscription Costs depend on JISC banding scheme and on Collection –See: Institution has direct contract with JISC Annual fee for each academic year, 1 August to 31 July –subscription pro rated for part years Digimap OS Collection - OS educational copyright licence required (currently £300 +VAT pa) –may need upgrading from previous licence –available directly from Ordnance Survey

Digimap Training Workshops Licences

Digimap Training Workshops OS Licence Agreement renewal Ordnance Survey and JISC Collections working on renewal of licence agreement Planned that new licence agreement will run from August 2010 – 31 July 2016 (opt-out option every 2 years)

Digimap Training Workshops OS OpenData™ OS public consultation on OS OpenData™ completed in early 2010: ncesurveyconsultation ncesurveyconsultation From March 2010, OS made some datasets freely available to the public: EDINA Digimap blog posting on the release of Ordnance Survey datasets for free use and re-use:

Digimap Training Workshops OS OpenData™

Digimap Training Workshops Digimap OpenStream Get Help, Move around, zoom in and out

Digimap Training Workshops Digimap OpenStream Free service to academic community – NOT just for Digimap registered users Launched October 2010 Allows users to stream certain OS data sets directly to their software without downloading and storing large quantities of data Digimap OpenStream provides access to the following OS OpenData products: –MiniScale® –1:250,000 Scale Colour Raster –OS Vector Map™ District (Raster) –OS Street View®

Digimap Training Workshops Geology Digimap Licence extended to July 2016 Prices? BGS open data

Digimap Training Workshops Geology Digimap

Digimap Training Workshops Introduction for new site reps What is Digimap? What can I do with Digimap? Screen share: Digimap OS Collection Your role as site rep Getting support

Digimap Training Workshops What can I do with Digimap? 1.Make a map within the service: –Uses the data stored on EDINA’s servers –Download as an image file –or print the map directly from the service 2.Download raw data: –Store the data locally –Make your own map, with appropriate software e.g. GIS, CAD, image software 3.Query facilities available –E.g. search for a place name, get geographical coordinates

Digimap Training Workshops Mapping

Digimap Training Workshops Mapping

Digimap Training Workshops Mapping

Digimap Training Workshops Roam Search, customise, save, print Get Help, Move around, zoom in and out Map display area

Digimap Training Workshops Mapping

Digimap Training Workshops Download

Digimap Training Workshops Download

Digimap Training Workshops Download

Digimap Training Workshops Download

Digimap Training Workshops Download

Digimap Training Workshops Queries Only in Digimap’s Ordnance Survey Collection

Digimap Training Workshops I want a quick map EDINA servers – hold data for 4 Digimap Collections I’ll login to Digimap Roam (OS Collection) 1. Search 2. Returns a map 3. Print my map 4. Download my map AND/ OR

Digimap Training Workshops I want to create a customised map I’ll login to one of the Data Download services EDINA servers – hold data for 4 Digimap Collections 1. Search 2. Returns a data.zip file 4. Unzip data file 5. Create a map with appropriate software 3. Download data file

Digimap Training Workshops Digimap’s Ordnance Survey Collection Mapping facilities Download data – 5 facilities Query tools

Digimap Training Workshops Historic Digimap Make maps and download data – available until December 2010 Ancient Roam, mapper – intro. April 2010 Historic Download tool – intro. April 2010

Digimap Training Workshops Geology Digimap Mapping facility Download data – 3 data products available

Digimap Training Workshops Marine Digimap Mapping facility – uses Charted Raster maps (Admiralty charts) 2 data download facilities

Digimap Training Workshops Introduction for new site reps What is Digimap? What can I do with Digimap? Screen share: Digimap OS Collection Your role as site rep Getting support

Digimap Training Workshops Introduction for new site reps What is Digimap? What can I do with Digimap? Screen share: Digimap OS Collection Your role as site rep Getting support

Digimap Training Workshops Site Reps – Key Tasks Authentication, User registration Data care and security Liaison with EDINA Setup of local support web pages Direct user support with, for example: –Content of Digimap Collections –Printing –Software support, what data products are available –Copyright and terms of use

Digimap Training Workshops Authentication Login via UK federation from 1 August To access Digimap Collections, institutions must be able to assert User Accountability. With OpenAthens, a virtual Identity Provider with Eduserv is necessary in order to assert User Accountability. Institutional Identity Providers must release the appropriate attributes: – EDINA has no control over the set-up of your local authentication system. You must seek advice from Eduserv if you are using OpenAthens or otherwise from the UK Federation Helpdesk.

Digimap Training Workshops Authentication Click Login via UK federation button at User may already be authenticated via local portal Not authenticated? Select institution from drop-down list (WAYF)

Digimap Training Workshops Authentication Input username and password, e.g.: Redirected to Digimap Collections Home Page

Digimap Training Workshops Digimap Collections Home Page

Digimap Training Workshops Authentication Login help:

Digimap Training Workshops User registration Individual registration required for each of Digimap OS, Geology Digimap and Marine Digimap Can register for more than one collection on same form Approval process takes between 24 hours and 2 working days User must be correct and must be one the user uses (Hotmail is fine!) Change of user details submitted via form in online Help, within Registration & Support area

Digimap Training Workshops User registration User logs in User selects Collection from Home Page e.g. Digimap OS User completes online registration form User saves or prints a copy of registration form EDINA User Support team process form User notified via of approval of application

Digimap Training Workshops Registration - resources Guide – word and pdf versions: Video – coming soon

Digimap Training Workshops First login User requested to select security question

Digimap Training Workshops Re-acceptance of licence Required whenever any changes are made to the licence, e.g. on 1 August 2009 Variation Agreement for Digimap’s Ordnance Survey Collection came into effect Click through instant acceptance – no overnight processing required

Digimap Training Workshops Data care and security Institution has responsibilities for data security which are stipulated in the licence agreement, including: –Appoint a Responsible Officer and a Deputy for care of data –Familiarise each user with the terms of use of the relevant licence agreement(s) –Encouraging secure onward storage and use of any maps made and data downloaded among Authorised Users –Report any breaches of data security to EDINA and carry through to resolution

Digimap Training Workshops Liaison with EDINA Any possible licence breaches Nominate local support staff, and tell us any changes - forms EDS2, EDS3 Local support pages URL - Form EDS4 - Inter-institution data transfer, Form EDR9 – Change of user details: find within help pages for users, and in Site Rep Support Area

Digimap Training Workshops Setup local support web pages Set up web pages for your users with local information – EDINA hosts them

Digimap Training Workshops Setup local support web pages Instructions:

Digimap Training Workshops Direct User Support Your users - possible support needs: –Map creation –Data downloading –Printing –Product specifications and uses –Onward use of data –Copyright queries

Digimap Training Workshops Direct User Support Elements of support model: Online help FAQs provide help with licensing questions Local support web pages: Promotion and user training

Digimap Training Workshops Promotion and user training EDINA provides: Courses and webinars: – –Please ask for institutional training Training materials for your re-use: –

Digimap Training Workshops Product specifications products.shtmlhttp://edina.ac.uk/digimap/description/products/historic_ products.shtml ucts.shtmlhttp://edina.ac.uk/digimap/description/products/bgs_prod ucts.shtml roducts.shtmlhttp://edina.ac.uk/digimap/description/products/marine_p roducts.shtml

Digimap Training Workshops Printing 2 formats available: PNG and PDF Printer specifications –minimum resolution of 300 dpi (higher recommended) –colour printer very much preferred –A4 size for all Collections –up to A0 size for Carto See

Digimap Training Workshops Onward use of data Onward use of downloaded data will require GIS, CAD or Image Processing software Some of the data will require conversion before use in software Suitable applications available through CHEST e.g. ArcGISCHEST Local support will be required for these packages Some information about software given in Digimap Help pages –not exhaustive –provides guidance on most widely used software

Digimap Training Workshops Copyright and Terms of Use In summary: maps produced from Digimap are for Teaching, Educational Research or Academic Research by registered users. there are some restrictions on the size and form of publication of maps from Digimap. copies may be made of maps printed from Digimap providing they are required for Teaching, Educational Research or Academic Research purposes. All copies must continue to show the copyright acknowledgement. all maps must carry an appropriate copyright acknowledgement, for example: "© Crown Copyright/database right 20(yy). An Ordnance Survey/EDINA supplied service."

Digimap Training Workshops Copyright and Terms of Use Terms of use for each collection: Frequently asked questions:

Digimap Training Workshops Introduction for new site reps What is Digimap? What can I do with Digimap? Screen share: Digimap OS Collection Your role as site rep Getting support

Digimap Training Workshops Site Reps – Getting Support EDINA Digimap pages

Digimap Training Workshops Site Reps – Getting Support Digimap OS Collection Home page - Information options

Digimap Training Workshops Site Reps – Getting Support Site rep support area within Digimap service

Digimap Training Workshops Site Reps – Getting Support Digimap Help pages

Digimap Training Workshops Site Reps – Getting Support EDINA Helpdesk – –telephone: –fax: EDINA Digimap website: – discussion list for Site Reps: Local support e.g. GIS experts

Digimap Training Workshops Questions