Title Introduction to TechAtlas in Illinois Fall, 2008

TechAtlas is a resource for… Technology Planning Technology Inventory Management Technology Inventory Tracking Technology Assessment

Step 0 – STOP, LOOK, LISTEN Do NOT Sign-Up for TechAtlas TechAtlas accounts were created for all Illinois libraries in Summer ’07 based on ELI data, at that time

Getting your account/password TechAtlas account login is based on an address Contact your Illinois regional library system rep if you need help accessing your account ALS Lee Logan DLS Jane Plass LCLS Kevin Becker LTLS Joe Sciacca MLS Wesley Smith NSLS Rob Zschernitz PALS Paul Mills RPLS Doris McKay SHLS Troy Brown

TechAtlas in Illinois FY 2010 Illinois Public Library Per Capita & Equalization Aid Grant Requirement Complete a technology inventory using TechAtlas on WebJunction Illinois. Attach a copy to the library's application and describe what was learned about the library's technology needs from this inventory.technology inventory using TechAtlas

Bill & Melinda Gates Foundation Opportunity Online Grant July 15, 2008 SEATTLE -- The Bill & Melinda Gates Foundation announced today $8.1 million in grants to help public libraries in 11 states improve and sustain free, quality access to computers. These Opportunity Online grants specifically will help upgrade computer hardware in public libraries serving communities with high concentrations of poverty that are at risk of having outdated technology.

Dates & Deadlines However, between November 1, 2008 and January 5, 2009, the library must review the "Date Acquired" field for each computer and that all public access computers are properly marked in the TechAtlas inventory. Please verify and update this information prior to marking the "Inventory Complete" check box. The review must reflect the update was conducted between November 1 and January 5 to qualify for Opportunity Online. January 5, 2009 is the deadline date to finish your inventory for Opportunity Online grant consideration. To be eligible for Per Capita FY 2010 funding, the library must complete the inventory between October 16, October 15, 2009.

OO Grant Information – Forthcoming Details are forthcoming in the next few weeks Check the following sources for information –ISL e-news –WebJunction Illinois –What’s New at WJIL blog –TechAtlas in Illinois, WJIL web page –Direct communication from library systems and ISL Wait until notification of eligibility to begin TechAtlas inventory process

Step 1 – Get Familiar with Resources Take note of communications from your library system, ISL and WJIL TechAtlas in Illinois page on WJIL serves as document repository – techatlas techatlas

Resources Available Note your system representative

Illinois Specific Documents Click on Documents Tab Click Document Title for link to article Download via link

Other TechAtlas Documents Follow TechAtlas hierarchy in topic tree to preview all available documents Click on Documents tab for full list of downloadable files (generally PDF, PPT)

Illinois TechAtlas Discussion Participate in discussions for Illinois users Monitor and participate in global discussions

Step 2 – Experiment To experiment, use the Illinois test account Pass: This account is for testing only and data will be periodically deleted If you want to experiment before entering data into your library’s TechAtlas account, this is our sandbox

Step 3 - Access your TechAtlas Account Determine who will be the primary person responsible for TechAtlas in your library Request TechAtlas access information from your system representative Do NOT create a new TechAtlas account – all libraries in Illinois should already have an account established for their use If you are unable to reach your regional library system contact person, fill out the form for assistance on the Illinois TechAtlas page on WJIL

Step 4 – Take Advantage of Workshops Check Library Learning (L2) for workshops on TechAtlas (these are provided online) Events starting with “WJ” are conducted by WebJunction TechAtlas staff WJIL staff, regional library systems and ISL will also be conducting workshops

Archived Workshops Several TechAtlas Webinars are archived in the topic area: TechAtlas ->Webinars (documents) Illinois sponsored TechAtlas webinars will be archived in IL Wimba archives

Step 5 – Complete your Inventory Update locations (branch, bookmobile) NOTE: do NOT remove NCES data Enter computer inventory Update contact information for support regarding inventory and network Integrate TechAtlas inventory management into operational procedures

Inventory Management Cycle Inventory New Hardware Update Inventory on hardware when upgraded/serviced Remove hardware from inventory when no longer in use Expand inventory software/licenses Manage inventory with Event Tracker Review reports

Next Steps – Survey/Assessments Surveys can be used to assess staff development needs related to technology Assessments are at the organization level - may generate working objectives for your plan

Next Steps – Planning with TechAtlas Review the TechAtlas for Libraries Technology Planning Guide E-rate Applicant Tips are placed throughout the Planning section of TechAtlas in the upper right corner of the page

Next Steps – Computer Event Tracking Track inventory issues, such as problems, request for upgrades and other hardware/software event using Event Tracker

One Size Does NOT Fit All! How you use TechAtlas will depend on existing tools, inventory size and staff If you have inventory in another tool, import your existing inventory – don’t make additional work

TechAtlas Demo – Application Sharing Being Planning process Complete an assessment (see how planning objectives may be affected) Upload a policy Download the technology plan Add a computer to inventory Check inventory complete, reset for next inventory cycle Track hardware problem