The Nuts & Bolts of Getting Started with Institutional Repositories & Open Access AMICAL Conference 4 April 2012 American University of Sharjah Abby Clobridge Director, Clobridge Consulting

Overview 1) Agenda for Today 2) Institutional Repositories & Open Access 3) Interoperability 4) Thinking about the future

Today’s Agenda Part 1: Strategic Planning Part 2: Getting Content into Repositories Part 3: Emerging Themes in Scholarly Communication – Digital Curation, Metrics, Altmetrics

Approach for Today - Definitions and foundations (presentation) - Individual reflection – how can this be applied within my institution/environment? - Discussions, brainstorming, reporting back - Afternoon break-out sessions - Questions, comments? - Twitter & Google+

Late 1990s/2000s – Turning point for libraries, the information ecosystem, scholarly communication, technology

Support for information. creating collecting describing curating disseminating preserving [ ] The Information Lifecycle

2000s: How do we think about information and knowledge? How can we harness ICT to interact with information in new ways? How do we access information? Who has access to information? What are the barriers to access? How can we use, reuse, manipulate, and work with information and data? How can we ensure access to born-digital information in the future? How do we define information today?

Institutional Repositories “In my view, a university-based institutional repository is a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members.” - Cliff Lynch, 2003 ‘Institutional repositories: Essential infrastructure for scholarship in the digital age.’

IR Content Pre-prints & post-prints (peer-reviewed articles) Born-digital scholarship Enhanced publications Data sets Electronic Theses & Dissertations Open Educational Resources (OERS) Grey literature – conference proceedings, technical reports Archival materials from the institution

Institutional Repositories “… It is most essentially an organizational commitment to the stewardship of these digital materials, including long-term preservation where appropriate, as well as organization and access or distribution.” - Cliff Lynch, 2003 ‘Institutional repositories: Essential infrastructure for scholarship in the digital age.’

Late 1990s – 2000s Digitization of archival collections Budapest Open Access Initiative (2002) Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities (2003) Bethesda Statement on Open Access Publishing (2003) Electronic Theses & Dissertations (ETDs) Library initiated External to libraries

Changing Scholarly Information Landscape Demand for immediate, complete access to materials. Support for new forms, new content types. Continually-evolving landscape. Uses ICT for redefinition of our work. Usage data  measure value.

Open Access (OA) “Open-access (OA) literature is digital, online, free of charge, and free of most copyright and licensing restrictions. What makes it possible is the internet and the consent of the author or copyright-holder.” – Peter Suber, A Very Brief Introduction to Open Access

Open Access Two kinds of free: 1)Free cost – to consumers 2)Free of usage restrictions, access limitations

Purpose of OA To use Information Communication Technology ( ICT ) to increase and enhance dissemination of scholarship.

What does this mean? Through Open Access… - Increased access - Further, broader (global) dissemination - Impact of research increases - Increased visibility - Funding dollars have more impact

Two Methods for Open Access: 1) Publish in an Open Access journal. [gold OA] 2) Publish in any peer-reviewed journal and deposit refereed version in an Open Access repository. [green OA] Peer-review is critical for either method.

Two Kinds of “Free” Gratis – “Free as in beer.” Free price. Libre – “Free as in speech.” Lack of restrictions.

2012 State of Open Access & Digital Repositories Today Over 2000 repositories registered. Directory of Open Access Repositories (OpenDOAR) – Repository 66.org – Repository Maps – maps.repository66.org

2012 State of Open Access Journals Today Over 7000 journals registered. Directory of Open Access Journals – DOAJ –

OA Monographs Enhanced publications Linked data Grey literature ETDs Digitized materials from archives & museums OA Monographs Enhanced publications Linked data Grey literature ETDs Digitized materials from archives & museums 2010s – Repository landscape continues to change Types of Repository Content Open Access repositories Open Educational Resources (OER) repositories / learning object repositories Learning management systems / courseware Digital asset management systems (DAMs) Current Research Information Systems (CRIS) ePortfolios Open Access repositories Open Educational Resources (OER) repositories / learning object repositories Learning management systems / courseware Digital asset management systems (DAMs) Current Research Information Systems (CRIS) ePortfolios Types of Repository Systems

Research funding agencies Publishers Researchers National policy makers NGOs Research funding agencies Publishers Researchers National policy makers NGOs 2010s – Repository landscape continues to change Stakeholders National Institutions of Health UNESCO, OECD, FAO, Broadband Commission European Commission – FP7 Open Access Pilot Wellcome Trust National mandates? Denmark, Spain…

The real value of Open Access lies in the potential to aggregate research outputs, present information in different ways, and allow for new types of data extraction and analysis – all possible because of interoperability.

New IR Services, Challenges Emphasis on curation services Changing relationship with faculty & researchers, publishers Organizational challenges are vast Technical challenges are real Continually evolving questions surrounding scholarly communication & publishing

A Matrix Model for Designing and Assessing Network-Enhanced Courses Ruben R. Puentedura, Ph.D Accessed 12/7/ Substitution 2. Augmentation 3. Modification 4. Redefinition Transformative Not Transformative Model of Technology Adoption

René Magritte, "La Trahison des Images" ("The Treachery of Images") (1928-9) or "Ceci n'est pas une pipe" ("This is not a pipe") Tim O’Reilly, O’Reilly Media – “We need new mental models.”

Guiding Principles Align the program with institutional and library strategic plans and initiatives. Each institution is different. Every institution has its own culture, needs, and priorities. Create a program that fits your institution at this particular point in time.

Guiding Principles A repository is not a static entity. It should change over time. Keep it simple. The easiest, simplest solution is usually the best. Don’t overcomplicate processes.

Guiding Principles Don’t let technology drive decisions. Use technology to streamline processes and solve problems, not drive policy decisions. Consider the repository to be a production environment. Invest time and effort in developing processes that will support the 80% of situations, not the exceptions.

Guiding Principles Don’t make the repository about the library. The repository program should be designed to reflect the needs of the university as a whole.