INNOVATION PROJECT PROGRESS Sept 2010

Innovation Management Project Status Project Name : Innovation Management Project Budget : Operational Budget 2010/11 Original Start Date : August 2008 Planned Finish Date : Phase 1: 26 August 2011 : Phase 2: 03 December 2012 Current status : Planning RAG status : Amber Financial : Phase 1: no budget allocated 10/11 % Complete : 40% Schedule : Delayed start date

High Level Project Status SYSTEMS DEVELOPMENT LIFE CYCLE Initiation Planning Execution Closure Maintenance Analysis Design Implementation Operations & Support Initiation Initiation Initiation Initiation Planning Planning Planning Planning Execution Execution Execution Execution Closure Closure Closure Closure 3

Project Detail Work Breakdown structure Activity Start Date Expected completion date Progress Challenges RAG Develop Governance & policy docs. Innovation Manifesto developed and signed off. June 2009 29 January 2010 100% None. Business Case developed and signed off. June 2009 Project Charter developed and signed off. August 2009 Project Plan developed and signed off. September 2009 Establishment of Innovation Board. 31 July 2010 70% Limited research data, policy challenges in terms of board establishment. Development of Policy for Innovation Management. 31 October 2010 20% Limited research data.

Project Detail Work Breakdown structure Activity Start Date Expected completion date Progress Challenges RAG Develop Governance & policy docs. Framework for Innovation Management developed and signed off. September 2009 29 January 2010 95% Compliance with DCS policy Implementation of an Innovation Champion Network November 2009 31 May 2010 30% Corporate culture in the regions Participation in external Innovation Processes. Management of DCS entries to CPSI annual awards. May 2009 100% None. Attendance of CPSI Annual Innovation Conference. June 2009 August 2009 Participation in Impumelelo Awards. June 09 Attendance of courses held by DBSA on Lateral Thinking and the 6 Thinking Hats October 09 February 2010 Budgetary constraints.

Project Detail Work Breakdown structure Activity Start Date Expected completion date Progress Challenges RAG Participation in external Innovation Processes. Attendance of DBSA Conference on Innovation and Entrepreneurship October 09 18 November 2009 100% None Development of an Innovation Website for external communication November 09 31 May 2010 80% Innovation Management Implementation. Innovation Management eNewsletter developed and signed off. September 2009 05 November 2009 Special Edition Innovation Management eNewsletter developed and signed off. 16 November 2009 Innovation Handbook developed and signed off. October 2009 08 January 2010

Project Detail Work Breakdown structure Activity Start Date Expected completion date Progress Challenges RAG Innovation Management Implementation. Second Innovation Management eNewsletter developed and signed off. September 2009 08 January 2010 100% None Development of Innovation Capturing Software Tool URS March 2010 July 2010 25%

Significant Achievements WORK STREAM MILESTONE REACHED DATE Mechanisms/ Institutions of Managing Innovations. Innovation Manifesto signed off by interim IB 30.03.2010 Business Case signed off by interim IB Project Charter signed off by interim IB Project Plan signed off by interim IB CoE SC appointed as interim Innovation Board. September 2008 Draft Innovation Management Framework circulated to IB. 08.12.2009 External Innovation Processes. Attendance of CPSI Innovation Conference. 28.08.2009 Submission of entries to CPSI annual Innovation Awards. 23.09.2009 Submission of entries to Impumelelo Awards.

Significant Achievements WORK STREAM MILESTONE REACHED DATE External Innovation Processes. Engagement with other external bodies in terms of Innovation Management: CPSI DBSA Innovation Fund September 2009 October 2009 Two DCS Projects short listed for the CPSI awards 2nd and 3rd position achieved in CPSI Awards - Innovative Partnerships in Service Delivery Category November 2009 One DCS Project short listed for the Impumelelo awards May 2010 Attendance of DBSA Innovation and Entrepreneurship Conference 19 November 2009 Two entries submitted to the CAPAM awards for 2010 22nd March 2010 Part of Pilot project on Course: Innovation Management in the Public Sector (A partnership between CPSI and PALAMA) 25 & 26 March 2010 Innovation Management Implementation Completion of 1st Innovation eNewsletter Completion of Special Edition Innovation eNewsletter Completion of 2nd Innovation eNewsletter completed Innovation Handbook completed January 2010

Significant Achievements WORK STREAM MILESTONE REACHED DATE External Innovation Processes. Branding material completed Poster Pull up banner Telescopic Flags Innovation Booklet March 2010

INNOVATION PROJECT RISK MITIGATION PROBABILITY IMPACT RESPONSE 1 Misalignment of this project with other projects within the DCS. Moderate High Directorate Project Management to develop a matrix indicating common actions and alignment between Project Plans. Portfolio Management Governance should ensure alignment of all projects. 2 Resistance to change. Change management training; ensuring that new activities are meaningful and useful for personnel involved in implementation. 3 Poor transfer of Strategic plan into Operations linked to Budgetary and spatial constraints. Capacity building, empowerment and guidance with constant monitoring.

WORK PLANNED FOR NEXT REPORTING PERIOD Innovation Project Submission of DCS entries to CPSI 2010 awards(16 Sept 2010) Provision of additional Marketing material to Regions Circulation of printed newsletter to Regions Innovation Framework: Draft input for DM & NC. Once completed put en route for signoff by Minister Finalise Innovation home page – external link Review Project Plan in terms of realistic achievements of deliverables URS to be submitted Monthly Progress reports to SPCC Adjudication of DCS entries for CPSI Awards Research: DCS responses to RiiS for consolidation Outcome Innovation Summit from AC Goodwood Innovation Board Meeting 16 Sept 2010