MANAGING TIME OR ELSE? Ruth E. Lawhorn Facilitator

TIME lWhat is it? lWhy is it important to you? lHow do you use your time now? lWhat do you need to do to use time more effectively? lWhen will you start the process?

TIME IS... w“the measured or measurable period during which an action, process, or condition exists or continues… a moment, hour, day, or year as indicated by a clock or calendar…” - Webster’s Dictionary

WHY is Time Management Important to You?

APPROACHES TO MANAGING TIME Business role as the sole focus: The Effective Executive by Peter Drucker Multiple roles: The 7 Habits of Highly Effective People by Stephen Covey

FIVE PRACTICES OF AN EFFECTIVE EXECUTIVE 1. Managing time. 2. Choosing what to contribute. 3. Mobilizing our strengths. 4. Setting up the right priorities. 5. Exercising effective decision making. (Source: The Effective Executive, Peter Drucker)

WHY is Time Management Important to You? -Control -Concentration -Contribution -Choices

3 Ways to Effectively Manage Time 1. Recording Time. –Using a Log 2. Managing Time. –Eliminating Time-Wasters 3. Consolidating Time. –Finding enough time to do what is important (Source: The Effective Executive by Peter Drucker)

VALUE-BASED TIME MANAGEMENT Planning Prioritizing Producing Based on pre-determined value of effectiveness

COVEY’S 7 HABITS Ê“Put first things first.”

HABIT 3: “PUT FIRST THINGS FIRST” /Notes & checklists /Calendars & planners /Current ideas /Quadrant II self- management ( Source: The 7 Habits of Highly Effective People, Stephen Covey)

Quadrant II Self-Management Q I 3Important, Urgent Q III 3Not Important, Urgent Q IV 3Not Important, Not Urgent Q II 3Important, Not Urgent

HABIT 3: “Put first things first.” ? “What one new thing could you do in your personal life, that if you did it regularly, would make an enormous positive difference?” ?? “ Similarly, what one new thing could you do in your business or professional life, that if you did it regularly, would make an enormous positive difference?”

QUADRANT II ACTIVITIES –Prevention, PC activities –Relationship building –Recognizing new opportunities –Planning, recreation RESULTS –Vision, perspective –Balance –Discipline –Control –Few crises

Steps to Becoming a Q-II Self Manager 3Identify the key roles you play. 3Select 2-3 results for each role. 3Schedule your week to achieve these results. 3Daily Adapt. 3Live life as a Q-II Self Manager!

APPLICATION: (Time allotted: 35 minutes) ÀSelect a partner. ÁUsing Drucker or Covey’s approach, develop a time log or a weekly Q-II calendar. (This will be a draft format without entries.) ÂWhen your format is completed, find another participant pair that has completed the same exercise (Covey or Drucker). ÃCombine ideas from both formats. ÄWhen completed, all four people sign the format & record time exercise is completed.

APPLICATION: Feedback “What did you learn about your time management skills in real- time?”

Time Management Application ( Time allotted: 10 Minutes) Write your response to these questions: S“My most effective time management technique is to…” S“This works for me because…” S“I would recommend this approach when …”