DEVELOPING EXCELLENCE TOGETHER Download this presentation from Webinar Time-saving tips for SBMs Nickii Messer

DEVELOPING EXCELLENCE TOGETHER Practical ideas and advice on:  Managing yourself  Organising and prioritising your workload  Saying no!  Handling interruptions 2

DEVELOPING EXCELLENCE TOGETHER Managing time… “Time is what we want most, but what we use worst” William Penn 3

DEVELOPING EXCELLENCE TOGETHER “The challenge is not to manage time, but to manage ourselves” Stephen Covey 4

DEVELOPING EXCELLENCE TOGETHER Pressure and performance 5

DEVELOPING EXCELLENCE TOGETHER Pressure and performance

DEVELOPING EXCELLENCE TOGETHER Is this you?  I work best under pressure  I feel guilty when taking a lunch break or leaving on time  I regularly find myself with too little to do  I flit from one task to another and keep checking s  I don’t ask for help if I can’t do/understand something  I tend not to offer help voluntarily  I think – and talk – about work at home  I worry that I won’t be able to complete my work  I promise things I don’t think I can deliver  I tend to blow things out of proportion 7

DEVELOPING EXCELLENCE TOGETHER Say ‘no’! Saying ‘no’ can be difficult, sticking to it can be even harder...

DEVELOPING EXCELLENCE TOGETHER The way we do things 9 Pragmatists and Activists Keen to try things out and like to get involved in new experiences. Like practical concepts that can be applied to their work. Tend to get bored or impatient easily and prefer to jump in, get on with it and worry about the implications afterwards. Theorists and Reflectors Like to stand back, looking at the task from different angles. They think the problem through step by step and research, collecting data and information before coming to any conclusion. They are careful, perfectionists who can be rather detached and analytical. Pragmatists and Activists Keen to try things out and like to get involved in new experiences. Like practical concepts that can be applied to their work. Tend to get bored or impatient easily and prefer to jump in, get on with it and worry about the implications afterwards.  Theorists and Reflectors Like to stand back, looking at the task from different angles. They think the problem through step by step and research, collecting data and information before coming to any conclusion. They are careful, perfectionists who can be rather detached and analytical. Adapted from Honey and Mumford Learning Styles

DEVELOPING EXCELLENCE TOGETHER “The first rule of frog eating is this: If you have to eat two frogs, eat the ugliest one first” Eat That Frog, Brian Tracy 10

DEVELOPING EXCELLENCE TOGETHER “The second rule of frog eating is this: If you have to eat a live frog at all, it doesn’t pay to sit and look at it for very long” Eat That Frog: BrianTracy 11

DEVELOPING EXCELLENCE TOGETHER Priority matrix 12 1: IMPORTANT/ URGENT DO NOW Emergencies, complaints, crises, staff issues, problem resolution 2: IMPORTANT/NOT URGENT PLAN TO DO Planning, preparation, networking, research, system development 3: NOT IMPORTANT/URGENT REJECT & EXPLAIN Trivial requests from others, apparent emergencies, ad hoc interruptions (could you justs) pointless activities 4: NOT IMPORTANT/NOT URGENT RESIST AND CEASE Chatting, gossip, s, Facebook, reading irrelevant material, embellishment, over production From Businessballs.com

DEVELOPING EXCELLENCE TOGETHER Multi-tasking 13 Focus on one thing at a time: Our mind works better when focused on one thing. Multitasking may seem a useful skill but we are more productive when completing one task at a time. Don’t allow or cause interruptions: Set up systems to minimise (causing) interruptions. Get organised!

DEVELOPING EXCELLENCE TOGETHER Three lists of 3 Each morning before you start work, make three lists. 1. Three things that you will get done today. 2. Three things that you will get done today if you have time. 3. Three things that will get done eventually. 14

DEVELOPING EXCELLENCE TOGETHER Use planning tools

DEVELOPING EXCELLENCE TOGETHER Delegation “An empowered organisation is one in which individuals have the knowledge, skill, desire and opportunity to personally succeed in a way that leads to collective and organisational success” Stephen Covey, author of “The 7 Habits of Highly Effective People” 16

DEVELOPING EXCELLENCE TOGETHER Key steps to effective delegation  make colleagues accountable for results  give the person the opportunity to decide how to reach the desired results  transfer some of your own decision-making powers to others  provide supervision and resources to enable others to do the job 17

DEVELOPING EXCELLENCE TOGETHER Barriers to delegation 18

DEVELOPING EXCELLENCE TOGETHER Take a look at the full agenda and register your place at: Leading School and Academy Business Management 24 th February 2015  London Round-table workshops – Informative breakout workshops on a choice of 15 hot topics Networking – Peer-to-peer solution sharing to ensure you remain efficient Expert knowledge – Expert knowledge from leaders in the field of School Business Management At this unique event you will not sit there and be talked at – our round-table sessions will provide opportunities to share concerns and successes and come away with practical ideas from both experts and peers.

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