 Citizens comments are included on each regular monthly meeting agenda. No prior appointment is necessary to speak during the citizen comments times.  To speak on a particular agenda item, advise the attendant at the door.  To place an item on the Board's agenda, please notify the County Administrator's Office at least ten days prior to the Board meeting.  Any citizen concern can be communicated to the County Administrator by calling from 7:30 a.m. to 5:00 p.m. weekdays. All citizen complaints are recorded and responded to as soon as possible. WHEN SPEAKING BEFORE THE BOARD, PLEASE COME TO THE PODIUM AND GIVE YOUR NAME.

BOARD AGENDA Regular Meeting PULASKI COUNTY Mon., Sept. 23, 2002 BOARD OF SUPERVISORS 7:00 p.m. APPROXIMATE PRESENTED BY TIME & ITEM 7:00 p.m. 1.InvocationDr. Carolyn Hill

2.Additions to Agenda

7:00 p.m. 3.Public Hearings: a.A rezoning request by Frances R. & Haven G. Lawson from Agricultural (A1) to Planned Unit Development (PUD) for property identified as tax map no , 32, A, 12A, 13A, 14A, ( acres), located on the northeast corner of the intersection of Belspring Rd. (Rt. 600) and Gate 10 Rd. (Rt. 623), Cloyd District - A public hearing has been scheduled on this request. The Planning Commission recommends denial of the rezoning as described in the information that was provided to the Board.

Staff plans to begin a policy of strongly recommending that persons developing projects of this scope hold a community meeting or otherwise discuss the project with adjacent property owners to allow issues of concern to be addressed before formal hearings by the Planning Commission and Board of Supervisors. Mr. Tickner has provided an update regarding this matter. Specifically, the developer is requesting the Board defer this item for sixty (60) days in order for them to regroup and revise their proposal.

b.A rezoning request by Clyde R. Burriss, Jr. from Commercial (CM1) to Residential (R1) for property identified as tax map no , ( acres), located at 3082 Greenbriar Rd., (Rt. 685), Draper District - A public hearing has been scheduled on this request. The Planning Commission recommends approval of the rezoning as described in the information that was provided to the Board.

c.A rezoning request by Anthony C. & Bertha N. Minter from Industrial (I1) to Residential (R1) for property identified as tax map no , ( acres), located on the south side of Lee Hwy. (Rt. 11), 150 ft. east of Hubbard Way (Rt. 1212) cul-de-sac and north of the Norfolk & Southern Railway, Draper District - A public hearing has been scheduled on this request. The Planning Commission recommends approval of the rezoning as described in the information that was provided to the Board.

d.A rezoning request by George Ray & Jane Russell Draper from Residential (R1) to Agricultural (A1) for property identified as tax map no , ( acres), located at 4141 Chestnut Ridge Rd., (Rt. 671), Draper District - A public hearing has been scheduled on this request. The Planning Commission recommends approval of the rezoning as described in the information that was provided to the Board.

e.A rezoning request by Franklin Real Estate Co. from Residential (R1) to Conditional Agricultural (A1) for property identified as tax map no , 21 ( acres), located on the north side of Owens Road (Rt. 663) approximately 1.4 miles west of Spooky Hollow Ln., Ingles District - A public hearing has been scheduled on this request. The Planning Commission recommends approval of the rezoning as described in the information that was provided to the Board.

f.A rezoning request by Crawfco L L C from Transitional Industrial District (TID) to Planned Unit Development (PUD) for property identified as tax map no , (0.259 acres), located at 6910 Doral Drive, (Rt. 1150), Cloyd District - A public hearing has been scheduled on this request; however, the Planning Commission tabled this matter until its October meeting.

g.A request by E. Stuart Covey, Jr. for a Special Use Permit (SUP) to allow an above ground private tank on property identified as tax map no , zoned Residential (R1), ( acres), located on the west side of State Park Road (Rt. 660) adjacent to the northern boundary of Claytor Lake State Park, Ingles District - A public hearing has been scheduled on this request. The Planning Commission recommends approval of the special use permit as described in the information that was provided to the Board.

h.A request by Elmon Stanley (Life Estate) ET UX for a Special Use Permit (SUP) to allow a 3-unit campground on property identified as tax map no A, zoned Agricultural (A1), (.9580 acres), located at 1899 Julia Simpkins Rd. (Rt. 693), Ingles District - A public hearing has been scheduled on this request. The Planning Commission recommends approval of the special use permit as described in the information that was provided to the Board.

i.Citizen comments regarding cable services and performance by Adelphia Cable Communications under the current franchise & to identify future cable-related needs and interests of Pulaski County citizens as part of the process for proposed renewal of Adelphia’s cable franchise - A public hearing has been scheduled to consider this matter. The Board was provided with a letter from Tom McCarthy to Adelphia Cable notifying them of the hearing.

j.Sale of residential properties obtained by the County through HUD foreclosures at 7497 Gate 10 Road, (2.160 acres) and 3901 Finks Farm Road - As noted in the August Board approval regarding this matter, a public hearing is required for the disposal of property by the Board of Supervisors. The sale of these properties will result in an income of $42,401 (less closing costs) to be used for forced property cleanups. The Board was provided with letters from Jack Gill reporting that titles to both properties are clear of liens.

k.Issuance of bonds by the County of Pulaski to finance the Replacement of Claremont and Northwood Elementary Schools in a Maximum Amount of $12,500,000 – The Board was provided with the notice for the public hearing that has been scheduled to consider the above matter. As requested by the Board on Sept. 9, the Board was provided with a comparison between the recommended financing option and a reduction in the amount borrowed by the $650,000 already allocated to the project. Reducing the initial amount borrowed by $650,000 would result in a savings of $337,803 over twenty years, $159,908 of which would come in the first two years. However, this plan would increase debt service costs for the next 5 years (years 3-8) by $365,447. Continued

Thereafter there would be a savings of $543,342 over the remaining 16 years. These comparisons are based on amortization options calculated by Ned Smither which will differ from the VPSA calculations due to differing assumptions regarding when funds will be drawn down and anticipated interest rates. I am requesting a revised amortization from VPSA and plan to revise this comparison with VPSA calculations when those are received. Based on Ned’s calculations, I recommend reducing the amount borrowed as suggested by the Board. I have confirmed that any funds remaining from the construction of the school can be used to repay debt which would reduce the initial cost of either funding option.

Revised drafts of the bond resolution and sale agreement showing $11,350,000 as the amount of proceeds requested has been submitted to the Board, as well as a copy of the bond sale agreement. Authorization for the County Attorney and staff to take all acts necessary to implement the proposed financing is recommended.

l.Budget Amendment – Carryover Appropriations - A public hearing has been scheduled to consider approval of a budget amendment providing for the carryover of $4,132,602 and new appropriation of $280,851 in new funding for a total amount of $4,413,453. New funding is requested for the following purposes: $130,000 Administration Building elevator, $150,000 Visitor Center, and $851 Office on Youth educational supplies, offset by a local donation of $851. The Board was provided with the public hearing notice summarizing the requested carryover amounts, a detailed line-item listing of the amounts being requested, and the School Board carryover request from Dr. Stowers.

This request includes $472,603 in local funding not spent last year. The School Board is requesting these funds be carried over into the current fiscal year for the purpose of funding pay increases and health insurance premium increases.

8:00 p.m. 4. Highway Matters: a.Follow-up from Previous Board meeting: The resident engineer may have information to share on the following matters from previous Board meetings, unless noted otherwise: Mr. J. D. Brugh, Resident Engineer

1.Request for Speed Study – Clark’s Ferry Road - VDOT was requested to conduct an informal speed study and may have additional information to share.

2.Improvements to Rt. 607 into Rt. 608, Wythe County Line - Supervisor Fariss had requested VDOT review this matter. VDOT may have additional information to share.

3.Safety Issues at Crossover from Rt. 11 into Thornspring Country Club – VDOT may have additional information to share.

b.Resolution Expressing Opposition to the Diversion of Funds from the Salem District for Virginia’s Smart Road Project Funding – The Board was provided with a letter from Bedford County requesting support for their position and a resolution of the Bedford County Board of Supervisors. Adoption of a similar resolution is recommended.

c.Rural Addition Status Report – The Board was provided with an update from Ms. Taylor. Viewing of Rich Hill Lane is recommended. Suggested alternatives would be to coordinate the viewing by the full Board as part of the Claytor Lake tour, re-designing staff members as road viewers, or scheduling a separate review by the Board.

d.Board of Supervisors Concerns

e.Citizen Concerns

8:30 p.m. 5.Treasurer’s Report The Honorable Rose Marie Tickle, Treasurer

8:35 p.m. 6.Citizens’ Comments

8:45 p.m. 7.Reports from the County Administrator & Staff: a.Key Activity Timetable - The Board was provided with an updated Key Activity Timetable.

b.Interim Report on Changes to R-1 District – The Board was provided with a report from Dave Tickner and Dari Jenkins regarding this matter including a comparison of advantages and disadvantages to the various approaches.

c.Report on Renfro Reuse Plan – The Board was provided with a copy of the report. Since rental of the Renfro building can be a revenue generating activity to the County and renovation for alternatives will involve substantial expense, I suggest designating the 1991 (metal) portion of the building as a General Purpose addition to the New River Valley Foreign Trade Zone. This designation will allow businesses renting space in the building the ability to import and export products without payment of import duties. Square footage costs for renovation of the building for office uses averages $72.65 per square foot. Continued

I suggest a similar study be conducted of the Northwood, Claremont, Old Dublin Elementary and other commercially available buildings to determine the most cost effective means of providing needed space. Priorities for utilization of renovated spaces include the School Board, Health Department, Social Services, Sheriff’s Office, Governor’s School, and Magnet School. I plan to provide additional details in the weekly update. I have asked Glenn Reynolds to attend the meeting to respond to questions the Board may have. I also plan to present a review of all available space needs as well as building availability.

My recommendation would be to encourage further collaboration between the School Board and Board of Supervisors through sharing of the Administration Building with the School Board staff. This is likely to require relocation of the Department of Social Services, Court Services, State Emergency Service Office and Extension Offices to the Renfro building or an alternative location such as a former school.

d.Scheduling of Administrator’s Evaluation & Claytor Lake Tour - Supervisor Fariss is unable to meet on September 24. Tom McCarthy reports that anytime during the weeks of October 14 or October 21 will suit his and Sally’s schedules for hosting a meeting at their home, as in past years. In another scheduling issue, Liz Parcel, who has been the primary organizer of the proposed AEP Lake regulations has a scheduling conflict for the tour of Claytor Lake planned for September 26. The Board may wish to consider combining the scheduling of the lake tour with the Administrator’s Evaluation meeting.

e.A rezoning request by John M. Turner from Conservation (C1) to Residential (R2) on property identified by tax map no , ( acres), located on the south side of Dudley Ferry Rd., (Rt. 622), approximately 0.25 mile south of the Brooklyn Rd. (Rt. 621) intersection, Cloyd District - The Board tabled action on this matter at its August 26 meeting pending results from surveyors regarding road. The Board was provided with an update from Mr. Tickner regarding surveying issues on this site.

f.Appointments: 1.Social Services Board 2.NRV Juvenile Detention Home Board 3.Library Board

9:15 p.m. 8.Items of Consent: a.Approval of Minutes of August 26 & September 9, 2002 b.Account Payable c.Interoffice Transfers d.Ratification: 1.Sports Lighting Contract 2.C. E. Richardson Grant Application – Sheriff’s Office 3.Experience Works – Host Agency Agreement e.Personnel Changes f.VT Design Assistance Center for Spring Creek Property & Rt. 100 Corridor g.Bond Referendum Endorsement h.Scheduling of Public Hearing – Local Law Enforcement Block Grant Funds

8.Items of Consent (con’t.): i.Stained Glass Chandelier for Visitor Center Entrance j.Lease Agreement for NRIP Signage k.Visitor Center Deed l.Fairlawn Bookkeeping Service Letter of Agreement m.Implementation of GIS on the Internet

8.Items of Consent: a.Approval of Minutes of August 26 and September 9, 2002

b.Accounts Payable

c.Interoffice Transfers – Approval of the interoffice transfers is requested.

d.Ratification: 1.Sports Lighting Contract - Mr. Akers has signed contracts with Dublin Electrical Contractors and American Electric Power concerning Randolph Park sports lighting. Dublin Electrical will install lighting for $54,600 and AEP will provide lighting hardware for $156,100. Work will begin immediately. It is anticipated that completion of this project will occur before entering the winter season. The entire ballfield complex will be in full operation early spring, Ratification of these actions is recommended.

2.C. E. Richardson Grant Application – Sheriff’s Office - The Board was provided with a grant application in the amount of $2,600 is submitted for ratification by the Board. Funds are proposed to be used to host a D.A.R.E. presentation by Phil Chalmers.

3.Experience Works – Host Agency Agreement – Ratification of the agreement with Experience Works, formerly known as Green Thumb, Inc., is requested. The agreement allows for staffing of the Visitor’s Center on weekends at an annual cost to the county of $

e.Personnel Changes - Ms. Burchett has provided the Board an update of recent personnel changes.

f.VT Design Assistance Center for Spring Creek Property & Rt. 100 Corridor - Mr. Tickner and I discussed this matter with the IDA at their September meeting. The Authority agreed to pay up to $6,000 for the study. Approval to proceed with the study is recommended as a means of encouraging utilization of the Spring Creek property, attracting potential restaurant facilities and addressing the Board’s goal to formulate a development plan for the Route 100 corridor.

g.Bond Referendum Endorsement – The Board was provided with correspondence from Mark Rowh, Vice President for Advancement at New River Community College, requesting the Board provide endorsement for the November 5 bond referendum. If desired by the Board, an appropriate resolution can be prepared for adoption. It is recommended that the endorsement include support for state park improvements.

h.Scheduling of Public Hearing – Local Law Enforcement Block Grant Funds - Scheduling of a public hearing for the Board’s October 28 meeting is requested on the proposed use of Local Law Enforcement Block Grants in the amount of $4,378. The public hearing is a requirement of this new source of assistance.

i.Stained Glass Chandler for Visitor Center Entrance - The expenditure of up to $2,000 for materials needed for the construction of a stained glass chandelier depicting local scenes is recommended. All labor needed to construct the fixture will be donated by area artists.

j.Lease Agreement for NRIP Signage – The Board was provided with a draft lease agreement for the placement of the sign at the intersection of Route 114 and Viscoe Road. Approval of the lease is recommended pending any minor changes by Mr. McCarthy.

k.Visitor Center Deed – The Board was provided with a draft deed granting the Visitor Center property to the County. Approval of the deed is recommended pending any minor changes by Mr. McCarthy.

l.Fairlawn Bookkeeping Service Letter of Agreement – Approval of the letter of agreement with Fairlawn Bookkeeping Service for the operation of the Pulaski County Citizen Service Center is requested.

m.Implementation of GIS on the Internet – A proposal was submitted to the Board from Anderson and Associates for publication of land use information on the internet. This system has been operational on a demonstration basis for several months. Acceptance of the proposal is recommended.

9:30 p.m. 9.Citizen Comments

9:45 p.m. 10.Other Matters from Supervisors

10:00 p.m. 11.Closed Meeting – A

12.Adjournment