12 Keys to an Effective Church Leadership Resources for The Missional Congregation Kennon L. Callahan, Ph. D. Episcopal Diocese of Chicago April , 2008 St. Michael’s Episcopal Church

Copyright 2008 © Kennon L. Callahan, Ph. D. All Rights Reserved. The author grants special permission to the Priests, Deacons, and Key Leaders participating in the Episcopal Diocese of Chicago Conference, 12 Keys to an Effective Church Leadership Resources for The Missional Congregation, held April 7 – 8 - 9, 2008 to use these power point slides and charts in their specific congregations.

Books by Kennon L. Callahan, Ph. D. Twelve Keys to an Effective Church Twelve Keys: The Planning Workbook The Future That Has Come Small, Strong Congregations Dynamic Worship Preaching Grace A New Beginning for Pastors and Congregations Visiting in an Age of Mission Building for Effective Mission Giving and Stewardship Effective Church Finances Twelve Keys: The Leaders’ Guide Twelve Keys: The Study Guide Twelve Keys: Audio Tapes Effective Church Leadership Twelve Keys for Living

Leadership Seminar with Dr. Kennon L. Callahan February 16 – 20, 2009 Callaway Gardens Pine Mountain, Georgia Rev. John Wertz, Seminar Coordinator Rev. John Wertz Register on the Seminar website

Leadership Seminar with Dr. Kennon L. Callahan April 27 – May 1, 2009 Humphrey’s Half Moon Inn Shelter Island San Diego, California Judy Fox Doug Hodson Register on the Seminar website

Easter is God’s Way of teaching us our future

Average Attendance 10:15120 total120

Average Easter Attendance 10: :00180 total120

Average Easter Attendance 8: : :00180 total120290

Average Easter Attendance 8: : :00180 total PS140 PS

Average Easter Attendance 8: : :00180 total PS140 PS

Our Major Sunday is God’s Way of teaching us our future

Our 10 Major Sundays are God’s Way of teaching us our future

Our 10 Major Sundays can be our worship attendance Sundays a year

Action Plan April, May 08 Year 1 Aug 08 – Aug 09 Year 2Aug 09 – Aug 10 Year 3 Aug 10 – Aug 11

Look Act Lead 3 years ahead

AdvanceAdd Aug 2008 – Aug 2009 Mission-Program Year

AdvanceAdd

shepherding worship giving sprinter mission compassion communityhope - motivations -

leadership resources strengths motivations excellent sprinters mission shepherding worship space generous givers

Develop some of these leadership resources. We will be a strong, healthy congregation. We will live and share the grace of God.

strengths compassion excellent sprinter

weaknesses commitment solid marathon runner

strengths

claim expand add act

mission visitation worship groupings leadership participation program access visibility parking facilities giving 9 of 12

we claim our strengths we claim God’s gifts we build on our strengths not our weaknesses

we build on our strengths we do better what we do best we are now in the strongest position to add a new strength

match the plays with the players send in the plays the players can run never send in more plays than the players can run

mission visitation worship groupings leadership participation program access visibility parking facilities giving

mission visitation worship groupings leadership participation program access visibility parking facilities giving

mission visitation worship groupings leadership participation program access visibility parking facilities giving

mission visitation worship groupings leadership participation program access visibility parking facilities giving

mission visitation worship groupings leadership participation program access visibility parking facilities giving

Twelve Keys to An Effective Church Planning Workbook

shepherding worship giving sprinter mission compassion communityhope - motivations -

motivations

Compassion Community Hope Challenge

Compassion Community Hope Challenge Reasonability

Compassion Community Hope Challenge Reasonability Commitment

motivational match mission….shepherding worship….giving increase

Compassion Community Hope Challenge Reasonability Commitment Key Leaders Grass Roots Pastor Staff Un church

motivational gap mission….shepherding worship….giving decline

Compassion Community Hope Challenge Reasonability Commitment Key Leaders Grass Roots Pastor Staff Un church

Mary we invite you to come fall in love with this group of kids

Compassion Community Hope Challenge Reasonability Commitment Mary Kids Friends

kids care what the teacher knows when they know the teacher cares

the foundation of learning is love

Dr. Callahan, please help us find a priest who will come and love us whom we can come to love ….who will give us hope

7 9 5 shepherding > preaching

the more shepherding the less bickering the less shepherding the more bickering

donnick 10:15 Worship Children Church 8:14 Christian Education carol what more is happening here than is apparent? burnout - shepherding ownership - volunteers

the more shepherding the more giving the less shepherding the less giving

8 of 12 Sundays Compassion Community Hope

4 of 12 Sundays Challenge Reasonability Commitment

steps in shepherding….leading loving listening learning leading

only 7 % have a vision God’s way of blessing 93 % Compassion Centered Life

discipleship is compassion

stewardship is compassion

100 H 100 H 100,000 PAB KL 20,000 Commitment Challenge Reasonability LGH SR EFA 80,000

100 H 100,000 Compassion Community Hope 100,000

We are grateful for the compassion and generosity of God’s grace in our lives We are thankful for the hope with which God blesses us We generously pledge ______ to advance God’s Mission in 2009

Compassion Community Hope Challenge Reasonability Commitment

your spirit compassion plan 1-3 o-t events hope project recruit compassion 8-12 worship closing hymn 3 persons giving camp bulletin meetings forgive shepherding leading

excellent sprinters

mission shepherding fellowship common interest recreational Bible prayer gathering task force, team giving One time Seas onal Short term

packing for vacation homework preaching preparation children at school ADD children’s choirs 1P 1S grandchildren

excellent sprinters short term highly intensive near time at hand

solid marathon runner routine regular weekly, Monthly

nomad agrarian industrial technological marathon sprinter Major Shifts

nomad agrarian industrial technological marathon Major Shifts

nomad agrarian industrial technological marathon sprinter Major Shifts

one time seasonal short term 3 -5

4 6 8 Excellent Sprinters Solid Marathon Runners one time seas onal short term 3-5

more participants more volunteers, leaders excellent results generous givers

mission shepherding fellowship common interest recreational Bible prayer gathering task force, team giving One time Seas onal Short term

Excellent Sprinters Solid Marathon Runners one time seas onal short term 3-5 long term 6+ wk mo yr rd

Weak, Declining Congregations long term 6+ wk mo yr rd short term 3-5 seas onal one time

Dying Congregations long term 6+ wk mo yr rd short term 3-5 seas onal one time 8 6

weaknesses commitment solid marathon runner

Excellent Sprinters Solid Marathon Runners DisciplineNo Discipline X X

Excellent Sprinter Solid Marathon Runner DisciplineNo Discipline X X

Excellent Sprinter Solid Marathon Runner DisciplineNo Discipline X X

Strong, Healthy Congregations one time seas onal short term 3-5 long term 6+ wk mo yr rd

mission shepherding fellowship common interest recreational Bible prayer gathering task force, team giving One time Seas onal Short term

The Future That Has Come

mission

AWA Percent

fun doing our strengths mission field

small strongweakdying middle large mega

small strong large, regional

small, strong is a way of thinking

one helpful legendary mission whole lives in Grace of God encourage disciples advance our strengths celebrate the sacraments grow generous givers help 3 small to be strong begin 1 new small congregations

large, regional is a way of thinking

distinctive way of thinking planning praying feeling acting living

a small, strong congregation is not simply a “mini” mega

a large, regional congregation is not simply a “bigger” small

small strongweakdying middle large mega

one large, open cell three open cells not two cell

old timers newcomers families-children kitchen

2 old old timers 2 old timers 2 newcomers 2 new newcomers 3 one time events over a 5 month period

old timers newcomers families-children kitchen

Sun 9:00 Sun 10:30 Sat 5:00

8:30 worship 60 wednesday 7: :00 worship 90 sun 5:

9:00 worship 200 thursday 7: :30 worship 150 sat 4:

people go to the congregation nearest their heart not their house

average trip time work major shopping major social and recreational activities

40,000 28,000 20

this in not deep southwest Texas this is not north north Alberta

300, ,000 30

share with me something you have fun doing

common interest friends, family life stage human hurt hope

one helpful legendary mission

one consistent major mission we love children in Christ not “something for everyone”

Vacation Bible School 09 School Out 10 Summer 11 After School 12

Vacation Bible School Leader Volunteers Families Grandparents

School Out Leader Volunteers Families Grandparents

Summer Leader Staff, Volunteers Families Grandparents Tuition, Scholarships

After School Leader Staff, Volunteers Families Grandparents Tuition, Scholarships

Special Event Discovery Trip Camping Trip Mission Project School Out Day One Time Choirs Christmas, Easter, Special One Time Tutoring Events Vacation Bible School Music School Common Interest Camp Recreation Clinic Arts School Preschool to Kind Seminar Elem to Middle Seminar Summer Program Recreation Leagues Common Interest Camp Choirs, Fall Spring Once a Week Group, Elem Mother Day Out Preschool, Kinder After School Sunday School Discipling Children, Parents Child Health Clinic Counseling Clinic Week Day Child Care Elementary School

Special Event Discovery Trip Camping Trip Mission Project Recreation Events Hobbies, Interests Retreat Trip One Day Bible Study One Time Choirs Christmas, Easter, Special One Time Educational Events Adult Bible School Music School Common Interest Camp Arts School Work to E Retir Seminar E Retir to Mid R Seminar Mid R to Late R Seminar Summer Program Recreation Leagues One Day a Week Fall, Winter, Spring Choirs, Fall, Winter, Spring Sunday School Meals on Wheels Home Care Parish Nurses Week Day Elder Care Independent Living Assisted Living Nursing Home Care

shepherding

Encourage Informal Shepherding Groupings Excellent Sprinter Shepherding Teams A Shepherding Spirit

Gene Ann Tom Di Glen Virginia

Relational, Friendship Network persons Vocational Village persons Common Interest persons Recreational persons Life Stages persons Human Hurt/Hope persons Congregational Networks persons Genealogical connections persons Geographical location persons

Share Help group share with one another. Thank For their generous, wise shepherding. Encourage Them in their lives, shepherding. Bless Bless them with sacramental grace.

Encourage Informal Shepherding Groupings Excellent Sprinter Shepherding Teams A Shepherding Spirit

First Time Shut ins, Hosp 10 Best Easter Christmas Key Times Gene Wilbur Phil Jill Ann Occasional Wor Constituent

Shut ins, Hosp sep jan apr m c s key times Orville Wilma Mary Reg Wor Persons Mission Neighborhood Harold oct dec

Excellent Sprinter Shepherding Best Timing Teams HospitalsDay Shut Ins, Assisted LivingWeek First Time Worshipers First Week Informal Shepherding GroupsSeasonal Persons Served in Mission Seasonal Common Interest Groups Seasonal Vocational Groups Seasonal Community GroupsSeasonal

Excellent Sprinter Shepherding Best Timing Teams Newcomers June-Sept Constituent FamiliesOct-Dec Regular WorshipersSep, Jan, Apr Occasional Worshipers Jan-Mar Genealogical NeighborhoodSeasonal Geographical Neighborhood Seasonal Inactives Seasonal

Contact Possibilities Best Timing Personal Visit at Work Tu, Wed, Th Personal Visit Common Inter, Recreational Seasonal Personal Visit Community Gathering Place Special Events Personal Visit at Home Mutual Agreement Small Group Gathering Special Events Large Group Gathering Special Events Personal Phone CallTh, Wed, Tu Personal Note Special Events Personal Note Special Events Personal Text MessageSpecial Events

Contact PossibilitiesBest Timing Group Phone MessageSpecial Events Anecdotal Interest Special Events General Seasonal WebsitesSeasonal Mailings via Postal ServiceSeasonal Specific BrochuresSpecial Events General BrochuresSeasonal Specific SignsSpecial Events General SignsSeasonal

Seasons for Shepherding We shepherd with a sense for the changing of the Seasons of Life. August through December Beginning of School Memorial Day Fall Break, Thanksgiving December 1 to Christmas Christmas Christmas to New Year, Winter Break January through Easter New Year Super Bowl Lent Spring Break Holy Week Easter Easter through to the beginning of school in August Last Weeks of School Early Summer July 4th Camps, School Projects Late July Vacations Getting Ready for School

BR 10 stories 100 floor 1000 mid manage hrs/wk live sleep

Tues Wed Thurs breakfast morning lunch afternoon 5:00

we visit people the way they visit with each other where they live not where they sleep

Encourage Informal Shepherding Groupings Excellent Sprinter Shepherding Teams A Shepherding Spirit

Shepherding has something to do with Loving Listening Learning Leading

Loving A small girl, sent on an errand by her mother, returned after an unusually long time. When her mother asked the reason, the girl replied, “I met a friend who had broken her dolly.” The mother asked, “You stopped to help her, then?” “No,” said her daughter, “I stopped to cry with her.” Mrs. E. McPherson, Whittier, California

Loving The gift of shepherding is the gift of loving, sharing, caring, helping, serving. We cry with the person. We celebrate with the person. We are present….fully….with the person.

Listening A small girl, sent on an errand by her mother, returned after an unusually long time. When her mother asked the reason, the girl replied, “I met a friend who had broken her dolly.” The mother asked, “You stopped to help her, then?” “No,” said her daughter, “I stopped to listen to her story.”

Listening The gift of shepherding is the gift of listening. Persons benefit from someone who will listen…. leaning forward, attentive, paying attention, not interrupting, not interpreting, actually listening.

Learning A small girl, sent on an errand by her mother, returned after an unusually long time. When her mother asked the reason, the girl replied, “I met a friend who had broken her dolly.” The mother asked, “You stopped to help her, then?” “No,” said her daughter, “I stopped to learn from her.”

Learning The gift of shepherding is the gift of learning. When we love….when we listen…we learn We do not learn when we talk. We learn when we listen. We look for what persons can teach us about themselves…about their family….about life. Shepherding is less about solving problems…. giving answers….providing solutions. Shepherding is more about respecting the person, honoring their integrity, allowing them to teach us.

Leading A small girl, sent on an errand by her mother, returned after an unusually long time. When her mother asked the reason, the girl replied, “I met a friend who had broken her dolly.” The mother asked, “You stopped to help her, then?” “No,” said her daughter, “I stopped to share with her.”

We share our experience and wisdom. We live in humility. We do not presume to know what someone “should” do. Leading is puzzling…. discerning….sharing…. Leading is not telling, not advice pressing.

We share our excellent mistakes, our learnings along the way, our discoveries. Our conversation is mutual, give and take, gentle and searching. God invites us to shepherd the person, not come up with a plan.

The Lord is a Mighty Warrior He leads me into battle. His strong shield protects me. His singing sword leads me. I will be victorious. The Lord is a Great King. His dominions stretch for ever. His fields and flocks are boundless. His cities and ports are splendid. I will be wealthy. The Lord is my shepherd. I shall not want. He makes me to lie down in green pastures. He leads me by still waters He restores my soul. Shepherding is the deed of the creed. Kennon L. Callahan

Sacrament….Hope Shepherding is a sacrament. An act of shepherding is an act of grace, compassion, community, and hope. In the act of shepherding, we experience the grace of God. We share compassion. We are community. We live in hope. Kennon L. Callahan

share with me about yourself

teach me where you were born and what has happened since

share with me what you have fun doing

God bless you

Visiting in an Age of Mission

A New Beginning for Pastors and Congregations

Shepherding Listening Learning Leading Worship - Giving 157

Encourage Informal Shepherding Groupings Excellent Sprinter Shepherding Teams A Shepherding Spirit

worship

Worship is movement…. God’s movement of grace to touch our lives, stir our hearts, give us new life…. Kennon L. Callahan

Inviting….Welcoming

Inviting persons to share in worship Hospitality with persons coming to worship Welcoming persons to worship, warmly, graciously Facilities, warm and inviting, spacious and generous Resources, art, visuals, bulletins, DVDs

Inviting….Welcoming Stirring….Helping

Major Sundays, Christmas, Easter, 8, 20 Service, presence and power, encouraging and dynamic Music, stirring and inspiring, touches the heart Preaching, helpful and hopeful, stirs the soul Service Possibilities, time, multiple services, types

PlanBook Inviting….Welcoming Page 25 Stirring….Helping Page 26

Inviting….Welcoming Stirring….Helping Power of Service

First Three Minutes We can never make a first impression a second time We begin when we begin We share a clue to where we will end Start strong, grow stronger Last Three Minutes End once End well We quit while we are ahead We quit before people are ready for us to quit Start strong, end strong

Warm Moments Touch the heartcompassion Draw us closecommunity Stir the soulhope A story, illustration, experience A well loved song, hymn, poem, reference to a well loved person, group One Strength for living a whole, healthy life in the grace of God for the week to come

Inviting….Welcoming Stirring….Helping Power of Service Balance of Service

simplecomplex stirringprofound inspiringthoughtful emotionalintellectual balance Preaching Music

simplecomplex stirringprofound inspiringthoughtful emotionalintellectual no balance Preaching Music

simplecomplex stirringprofound inspiringthoughtful emotionalintellectual balance Music Preaching

simplecomplex stirringprofound inspiringthoughtful emotionalintellectual

simplecomplex stirringprofound inspiringthoughtful emotionalintellectual no balance Contemporary Traditional

simplecomplex stirringprofound inspiringthoughtful emotionalintellectual balance Preaching Music

simplecomplex stirringprofound inspiringthoughtful emotionalintellectual balance Music Preaching

simplecomplex stirringprofound inspiringthoughtful emotionalintellectual MusicPreaching

Inviting….Welcoming Stirring….Helping Power of Service Balance of Service Dynamic of Service

family stadium traditional alternate high church jazz liturgical bluegrass gospel praise contemporary blended seeker generation

dynamic of service excellent sprinter service solid marathon runner family

dynamic of service excellent sprinter service solid marathon runner liturgical

Inviting….Welcoming Stirring….Helping Power of Service Balance of Service Dynamic of Service Worship Parking Giving

There is a correlation between parking and worship attendance. There is a correlation between worship attendance and giving. The stronger the parking, the stronger the attendance, the stronger the giving. Hospitality, thoughtfulness, and welcoming are evidenced by providing adequate parking.

hospitality, thoughtfulness, and welcoming are evidenced by providing adequate parking.

1 space 1.75 persons 15 spaces26 AWA 30 spaces53 AWA 50 spaces 87 AWA 70 spaces 123 AWA

Parking 70 PS 1,000 AV 70,000 TG

50,000 12,000 70, ,000 1,000 annual value 3 0 spaces 30,000 annual value

The question is not: “how much does the land cost?” The question is: “what is the value of the land to us in the years to come?”

We deliver one helpful, legendary mission extraordinary shepherding stirring music inspiring worship helpful preaching significant groupings several services of worship

There is a correlation between the number of worship services and parking. When we share three services of worship, we triple our parking.

1 service 70 parking spaces total giving$70, annual value each parking space: $1, services 70 X 3 services = 210 parking spaces total giving $210,000.00

Sacrament and Grace Worship is a sacrament. An act of worship is an act of grace, compassion, community, and hope. In the act of worship, we experience the grace of God. We share compassion. We are community. We live in hope.

We worship. We discover the grace of God. God forgives our sins, casual, mistaken, grievous. We are overwhelmed with thanksgiving and joy. Our sin….our sins weigh us down …burden….heavy anchor. We experience forgiveness. We experience mercy. We are restored. Our lives are made new in worship.

The music…. the prayers…. the scriptures…. the sermon…. the gathered congregation…. the stirring, moving, living presence of the grace of God. There is a sacramental quality to worship. The grace of God touches our lives. We are new persons in grace.

We live whole, healthy lives…. in the day and week to come. Wherever there is grace, there is worship. Wherever there is worship, there is grace. Wherever there is grace and worship, there is sacrament.

Dynamic Worship

space

Our site has open accessibility. Our site has high visibility. We have sufficient land for our mission. We share attractive, beautiful landscaping. We have adequate space and facilities. We have a preventative maint program. We have an on-going restoration program. We have adequate parking. We share one, three or more services of worship.

First Church Longfellow Elementary School

stay and go stay and go > move move secure land new location stay buy land park stay maximize present facilities stay buy land add parking improve, new space stay secure land protect future new service new church stay, study

25 years 40,000 year 1,000, , ,000 1,400,000 2 blks

Building for Effective Mission Small, Strong Congregations

generous givers

Major Community Sundays Major Project Giving Enduring Gifts Our Giving Family Ways of Giving Living a Life of Grace

People are generous givers these ways Spontaneous Major Sunday Special Plan Major Project Annual Enduring

Spontaneous 200,000 closed Annual Special Planned Major Project Enduring Gifts Conserving Holding Major Sunday

Generous Givers Spontaneous 60,000 Major Sundays 16,000 Special Planned 14,000 Major Project 220,000 Annual 200,000 Enduring 80,000 Total Giving 590,000

Major Community Sundays

common interest community value family, friends life stage human hurt hope

Team team leader inviting welcoming worship planning music, drama, arts arrangements follow up with First Time W prayer shepherding leaders

Personal Visit 5 persons 4 visits each20 h Personal Phone 3 persons10 calls each30 h Personal Note5 persons10 notes each50 h Personal Note3 persons20 s60 h Pers Text Message3 persons10 text30 h Direct Mail2 personsspecific 300 h Invited 490 households

We invite you to have the fun of sharing Easter together. We gather for worship at 8:00, 9:30, and 11:00. We welcome you. We look forward to our sharing worship together. Gene and Anne St. Clair Brady Lake Congregation

2008 Easter Christmas

Major Project

We give generously to a major project. A major project stirs our enthusiasm, our hopefulness, our generosity.

missionstaffingpersons helped shepherdingstaffingpersons served worshipstaffing services shared new facilitiespersons served renovated facilitiespersons helped debt reductionshepherding, worship, mission advanced helpful combination of above possibilities.

3 - 5 causes balance integrity broad based appeal stir grassroots compassion people give to people

Total Giving for the Current Year _______ Find 60 % of Total Giving _______ Multiply times 3 years _______ Grassroots of Congregation Major Gifts_______ Constituents_______ Persons Served in Mission_______ Friends Elsewhere_______

Community Persons_______ Common Interest Groupings_______ Vocational Groupings_______ Major Project Giving Total _________

Debt 100 Total Given100

Children 100 Youth 50 Music, Worship 50 total given 300 Debt 100

Enduring Gifts

enduring gift projects legacy gifts planned giving gifts

60 % of enduring gifts are given this side of the river

love lasts mission endures give generously

1 Discover Projects 2 Set Goal for each 3 Set Date for each Goal 4 Enduring Gifts Team 5 Good Fun Gathering

Children 100 Facilities 200 Mission 100 Senior Adult 100 Worship, Music 200

Team Leader Gene Children Mary Facilities Bob Mission Sandy Senior AdultJim Worship, Music Ann

Facility Preventative Maintenance On-going Restoration Major Emergency Repairs

Buildings Value400,000 3 % building value 12,000 Enduring Gifts 250,000 delivers per year 12,000

Our Giving Family

Leaders, Board, Team Clusters Friends and Family Mission Project Persons Community Persons Persons Served in Mission Constituents Members of your congregation Congregation Partners Denominational Partners World Partners I call these ten groups “our giving family.”

Ways of Giving

people give the way they receive their income barterharvest cashweekly checkmonthly check/credit cardmonthlyseasonal auto transferseasonal

J F M A M J J A S O N D

06 6% 07 5% 08 7% 3YA 6% 09100,000 Giving Goal Jan 6,000 Given 6,000 Thank You

J F M A M J J A S O N D 06 6% 07 5% 08 7% 3YA 6% 09100,000 1/ % Needed 8,333 Received 6,500 Short 1,833

J F M A M J J A S O N D 06 6% 07 5% 08 7% 3YA 6% 09100,000 Giving Goal Jan 6,000 Given 6,500 Well Done

Major Special General Project Cause Budget web site giving giving text message cell phone giving automatic transfer giving mail by postal service giving offering plate giving a major project is an excellent time to begin some of the ways of giving

living a life of grace and giving living is giving people give to a winning cause people genuine spirit of generosity who asks who is decisive people give to people relax, have fun, enjoy life, live in Christ generous giving….generous living

Major Community Sundays08 Major Project Giving09 Enduring Gifts10 Our Giving Family08 Ways of Giving09 Living a Life of Grace10

Giving and Stewardship Effective Church Finances

leadership resources strengths motivations excellent sprinters mission shepherding worship space generous givers

Strengths Compassion, Community, Hope Excellent Sprinters One, helpful, legendary mission Many shepherding visits Worship….stirring, inspiring, helpful….hopeful Accessibility, visibility, land, landscaping, space Generous givers

The Grace of God bless you…. The Compassion of Christ be with you…. The Hope of the Holy Spirit lead you….