Business Analysis and Requirements Project Thanks for joining us!

Agenda The project – defined How are you part of discussions? What have we discovered?

Introductions Chelan, Nissa Burger Cowlitz, Kris Swanson Island, Michele Reagan Pierce, Mike Rooney King, Dale Hartman Spokane, Mike McLaughlin State, Stuart Holmes Project Manager, Stephanie Goebel Quest IS Service Manager, Sean Fahey

The project - approach 1.Inventory current processes and systems… We’ll review our findings with you in a few minutes 2.Document business requirements based upon our current processes… Review this documentation on the project portal 3.Assess and document our vision of the future… We’ll talk with you this afternoon about how we incorporate your vision 4.Estimate timeline and cost for our vision of the future… QuestIS will help us with this

The project - myth or fact? Myth 1: We already know what type of system we want Myth 2: In the future system, some data entry will be done at the state level Myth 3: The goal is to have all counties on the same system FACT: We want a Washington Solution

The project - goal “Identify requirements for a modernized statewide elections system.”

The project - stakeholders County Auditors Elections Administrators Voters Voters living with disabilities Minority language voters Military and overseas voters Young voters Media Legislators State Agencies Candidates, Political Parties, Campaign Consultants Academic Institutions & Research Organizations Privacy Advocates Open Source Consortiums Civic Engagement Organizations PEW FVAP ERIC

The project - team

The project - scope What’s IN VRDB, VRDB Admin WEI modules: MyVote, OLVR, Candidate Filing, OVG, MyBallot, WEI Admin County EMS County Online Ballot Delivery Election Night Reporting What’s OUT Tabulation

2015 MarAprMayJunJulAug Project Start Mar 3 Deliver Current Processes Jun 9 Deliver Future Vision Jul 24 Project Close Aug 31 Project Kickoff Apr 13 WSACA Elections Conference Jun 10 Final Presentations Aug 24 Mar 3 - Mar 3121 days Initiation Mar 23 - Apr 3029 days Discovery Apr 13 - Jun 1245 days Evaluate Current Processes Jun 16 - Jul 3134 days Assess Future Vision Jul 27 - Aug 3126 days Final Delivery Mar 3 - Aug 31 Project Management 130 days Project Timeline

During the next four weeks We need to talk with you regarding your visions of the future. In-person meetings? Conference calls? Surveys?

What have we discovered? ….Did we get it right? WEI Online Candidate Filing True or False? We believe the online candidate filing module is an excellent tool. TRUE 2015 Filing, from WEI Admin (via OSOS) CounterCounty FilingMailOnlineOnline CountySpecial Delivery %<1%4%<1%68%<1%

What have we discovered? ….Did we get it right? WEI Online Voters’ Guide True of False? Most counties only produce an online guide. TRUE Estimates from OSOS Combined w/State for Voters’ Pamphlet (2015) County VP (estimated) Online Only 11325

What have we discovered? ….Did we get it right? WEI, State-Hosted Websites True or False? Most counties have their own websites. FALSE WEI Websites, provided by OSOS WEI, State-Hosted WebsitesCounty Hosted Websites 2712

What have we discovered? ….Did we get it right? VRDB True or False? For the most part, local election administrators are happy with how VRDB is working? TRUE We believe the answer is true, but there’s room to improve.

What have we discovered? ….Did we get it right? Voter Registration True or False? The majority of voter registrations we process are paper forms. FALSE Voter Registration Method 2014, provided by OSOS Agency- based Federal Card MailDOL- Motor Voter OnlineOtherReg DriveUnknownWalk In 5,7911,67838,638173,70631,5031,08716, ,307 2%1%14%63%11%<1%6%<1%3%

What have we discovered? ….Did we get it right? Voter Registration True or False? The majority of counties are satisfied with their current local voter registration system. TRUE Based on a recent OSOS survey out of 27 respondents Satisfied or somewhat satisfiedVery Satisfied 918

What have we discovered? ….Did we get it right? Ballot Design Interesting information… Tabulation VendorDominionES&SHartDom-Assure Registered Voters1,013,734536,1661,184,4211,170,638 % of Voters26%14%30%

What have we discovered? ….Did we get it right? Election Centers True or False? The majority of counties only open one voting center – that voting center is at the Elections Division location. TRUE We believe only a few of the larger counties open more centers.

What have we discovered? ….Did we get it right?

Thank you You’ll hear more from us soon Interested in the finer details of our work? Visit the project portal Questions or concerns not addressed today? or call Contact lists available at the exit