Confirm where districts are at in scanning: Most Invoices but not say Hydro? All other backup for J/E, cash receipts, A/R, everything? All personal scanner.

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Presentation transcript:

Confirm where districts are at in scanning: Most Invoices but not say Hydro? All other backup for J/E, cash receipts, A/R, everything? All personal scanner or do you use photocopier also **latest A/P Invoice check – will not be able to add a new Invoice if we see that Vendor-Invoice#.pdf already onfile … Check/delete your image then proceed! Confirm where districts are at in physical filing … If you are still filling the file cabinet – you are NOT there yet! Confirm auditor successes in this new efile world Confirm Success in user access to scanned documents … utilizing? Ease of Use and Speed from viewing AdminConnect versus in Core

Efile A/P Inv Efile P/O Efile A/R C/R Efile J/E Efile Ven Appr P/Os Appr Inv Bid Reqs Stock Reqs Perm its W/OJ/E Reqs 2013 #J/Es Key Card Actv ChkL st SD72 Y Y Y Y674 Y DELTA Y Y Y Y Y Y Y1658 SD23 Y Y Y Y Y Y Y1623 FMPSD Y Y Y Y Y Y Y Y Y Y715 Y BSD Y Y Y Y Y Y Y Y455 TMSD Y Y Y Y Y Y142 SDML Y Y Y Y Y Y Y Y Y 322 Y Y PLPSD Y Y Y Y Y Y Y236 Y Y RETSD Y Y Y Y Y Y Y Y Y1575 Y S OAKS Y Y Y Y Y Y Y Y Y Y Y1092 ISD Y Y Y Y Y147 HSD Y Y Y A Y Y Y Y80 LSSD Y Y U A305 Y

There is no “standards” set for efiling and quality statements etc. Although anything will look better than a faxed hardcopy file after 5 years! Utilizing the Carrier sheet Feed sheet

A/P Invoices – Core - ACP.401 (should be the only place !) – View: ACP.401 ACP Admin Connect = Account details, invoice view P/O and Receiving – Admin Connect add only (Requisition, P/O) – View: PUR.410 PUR Admin Connect = Account details, P/O & Requisition view Journal Entries – Core – GNL.401 – Admin Connect J/E Request – View: GNL Admin Connect = Account details, JE request, JE lookup Bank Statements – Core – CDS.620 – View: CDS.620 Cash Receipts – Core – CRS.401 – View: CRS Admin Connect = Account details, receipt view A/R Invoices – Core – ARS.460 – View: ARS Admin Connect = Account details, invoice view A/R Customer documents – Core – IMG.301A – View: IMG.301A Permits – Core – MAT.004 – View: MAT.004 Work Orders – Core – CRS.401 – View: CRS Admin Connect = Account details, receipt view Equipment (Activities) – Core – MAI.201 – View: MAI Admin Connect = Custodial/maintenance activities Vendor documents – Core – IMG.301V – View: IMG.301V

All done in School Account Connect – Browse & Attach Cheques Cash Receipts Journal Entries Bank Statements

Where are districts at with using Journal Entry Requests? What Groups of users are using it? Transaction and/or allocating budget? Attaching things? **New: Limit Account Checkmark! ** One user hint … Using the Default Account(s) Is it working? Understanding the Y/E/C/B/N/D approvals Y – lines are all summarized E – lines will be posted exactly as per request C – summarize credits, leave debits in detail B – summarize debits, leave credits in detail D – Deny Requisition and close it from further editing