Copyright (c) 2004 Prentice Hall. All rights reserved. 1 Committed to Shaping the Next Generation of IT Experts. Go! With Microsoft Office (Word) 2003

Copyright (c) 2004 Prentice Hall. All rights reserved. 2 MOS Certification More Information: To learn more about becoming a Microsoft Office Specialist, visit To learn about other Microsoft Specialist approved courseware from Pearson Education, visit The availability of Microsoft Office Specialist certification exams varies by application, application version, and language. Visit for exam availability. Microsoft, the Microsoft Office Logo, PowerPoint, and Outlook are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries, and the Microsoft Office Specialist Logo is used under license from owner.

Copyright (c) 2004 Prentice Hall. All rights reserved. 3 Objectives Explore and Navigate the Word Window View Documents Use the Spelling and Grammar Checker View Headers and Footers Organize, Save, and Print Documents

Copyright (c) 2004 Prentice Hall. All rights reserved. 4 Objectives (continued) Create and Edit a New Document Select and Format Text Preview and Print Documents, Close a Document, and Close Word Use the Microsoft Help System

Copyright (c) 2004 Prentice Hall. All rights reserved. 5 SCREEN BEAN INTRODUCTION — TEXT: Let’s explore the Word window Explore and Navigate the Word Window Let’s explore the Word window

Copyright (c) 2004 Prentice Hall. All rights reserved. 6 Explore and Navigate the Word Window (continued) Title bar Menu bar Standard toolbar Formatting toolbar Ruler

Copyright (c) 2004 Prentice Hall. All rights reserved. 7 GRAPHIC showing: Horizontal and Vertical scroll bars, scroll box, and Word document window Explore and Navigate the Word Window (continued) Vertical scroll bar Word document window Horizontal scroll bar Scroll box

Copyright (c) 2004 Prentice Hall. All rights reserved. 8 GRAPHIC showing: Toolbar Options, insertion point, task pane, Task bar, and Status bar Explore and Navigate the Word Window (continued) Insertion point Toolbar options Task pane Status bar Task bar

Copyright (c) 2004 Prentice Hall. All rights reserved. 9 GRAPHIC showing: Menu symbols Explore and Navigate the Word Window (continued) Ellipsis Right arrow No symbol Check mark Gray option

Copyright (c) 2004 Prentice Hall. All rights reserved. 10 Explore and Navigate the Word Window (continued) Ctrl+left arrow — to the beginning of the current word (if insertion point is in the middle of a word) Ctrl+right arrow — to the end of the current word (if insertion point is in the middle of a word) Ctrl+up arrow — to the beginning of the previous paragraph Press To move

Copyright (c) 2004 Prentice Hall. All rights reserved. 11 Explore and Navigate the Word Window (continued) Ctrl+down arrow — to the end of the next paragraph PgUp — up one screen PgDn — down one screen Press To move

Copyright (c) 2004 Prentice Hall. All rights reserved. 12 SCREEN BEAN INTRODUCTION — TEXT: Let’s see how to edit our documents. Create and Edit a New Document Let’s see how to create and edit a document.

Copyright (c) 2004 Prentice Hall. All rights reserved Start the Word program; a new blank document displays. 2.On the Standard toolbar, click the New Blank Document button. 3.From the menu bar, click File, and then click New. Create and Edit a New Document (continued) There are 5 ways to begin a new document:

Copyright (c) 2004 Prentice Hall. All rights reserved From the Getting Started task pane, under Open, click Create a new document. 5.From the New Document task pane, under New, click Blank document. Create and Edit a New Document (continued) There are 5 ways to begin a new document:

Copyright (c) 2004 Prentice Hall. All rights reserved. 15 SCREEN BEAN INTRODUCTION — TEXT: Do you want to learn how to select and format text? Select and Format Text Do you want to learn how to select and format text?

Copyright (c) 2004 Prentice Hall. All rights reserved. 16 Select and Format Text (continued) A portion of text — Click the insertion point at the beginning of the text you want to select, hold down the Shift key, and click at the end of the text you want to select. A word — Double-click the word A sentence — Hold down the Ctrl key and click anywhere in the sentence. To select Do this

Copyright (c) 2004 Prentice Hall. All rights reserved. 17 Select and Format Text (continued) A paragraph — Triple-click anywhere in the paragraph; or, move the pointer to the left of the line, into the margin area. When the pointer changes to a right-pointing white arrow, double-click. A line — Move the pointer to the left of the line. When the pointer turns to a right-pointing white arrow, click once. To select Do this

Copyright (c) 2004 Prentice Hall. All rights reserved. 18 Select and Format Text (continued) One character at a time — Position the insertion point at the left of the first character, hold down the Shift key and press the right arrow or left arrow keys as many times as desired. A string of words — Position the insertion point to the left of the first word, hold down the Shift and Ctrl keys, then press the right arrow or left arrow keys. To select Do this

Copyright (c) 2004 Prentice Hall. All rights reserved. 19 Select and Format Text (continued) Consecutive lines — Hold down the Shift key and press the up arrow or down arrow key. Consecutive paragraphs — Hold down the Shift and Ctrl keys and press the up arrow or down arrow keys. The entire document — Hold down the Ctrl key and press the A key. To select Do this

Copyright (c) 2004 Prentice Hall. All rights reserved. 20 Select and Format Text (continued) Times New Roman Garamond Century Schoolbook ALGERIAN Bodoni MT Arial Verdana Comic Sans MS Papyrus Creepy Serif FontsSans Serif Fonts

Copyright (c) 2004 Prentice Hall. All rights reserved. 21 SCREEN BEAN INTRODUCTION — TEXT: We will now look at the spelling and grammar checkers. We will now look at the speling spelling and grammer grammar checkers Use the Spelling and Grammar Checker

Copyright (c) 2004 Prentice Hall. All rights reserved. 22 GRAPHIC showing: Spelling and Grammar dialog box buttons Use the Spelling and Grammar Checker (continued) Ignore All Add to Dictionary Change Change All Ignore Once AutoCorrect Close Undo Options

Copyright (c) 2004 Prentice Hall. All rights reserved. 23 Use the Spelling and Grammar Checker (continued) Misspelled word – red wavy line Grammar error – green wavy line Smart tag – purple dotted line Error Identification

Copyright (c) 2004 Prentice Hall. All rights reserved. 24 Use the Spelling and Grammar Checker (continued) The Spelling and grammar checker begins checking the document at the position that the cursor is located If the spelling or grammar checker does not start at the top of the document, you will be prompted to continue checking from the beginning of the document

Copyright (c) 2004 Prentice Hall. All rights reserved. 25 SCREEN BEAN INTRODUCTION - TEXT: Let’s learn how to correct misteaks mistakes! SCREEN BEAN INTRODUCTION — TEXT: Let’s see how we can view our documents. View Documents Let’s see how we can view our documents.

Copyright (c) 2004 Prentice Hall. All rights reserved. 26 GRAPHIC showing: 5 document views View Documents (continued) Web Layout Print Layout Outline Reading Layout Normal

Copyright (c) 2004 Prentice Hall. All rights reserved. 27 SCREEN BEAN INTRODUCTION — TEXT: Viewing Headers and Footers Viewing View Headers and Footers Headers Footers

Copyright (c) 2004 Prentice Hall. All rights reserved. 28 GRAPHIC showing: Header and Footer toolbar View Headers and Footers (continued) Insert AutoText

Copyright (c) 2004 Prentice Hall. All rights reserved. 29 GRAPHIC showing: Header and Footer toolbar View Headers and Footers (continued) Format Page Number Insert Date Insert Page Number Insert Time Insert Number of Pages

Copyright (c) 2004 Prentice Hall. All rights reserved. 30 SCREEN BEAN INTRODUCTION — TEXT: None Organize and Save Documents

Copyright (c) 2004 Prentice Hall. All rights reserved. 31 GRAPHIC showing: Save As options Organize and Save Documents (continued) Where Who How

Copyright (c) 2004 Prentice Hall. All rights reserved. 32 SCREEN BEAN INTRODUCTION — TEXT: None Preview and Print Documents, Close a Document, and Close Word

Copyright (c) 2004 Prentice Hall. All rights reserved. 33 GRAPHIC showing: Print Preview Preview and Print Documents, Close a Document, and Close Word (cont.) Print Preview Toolbar

Copyright (c) 2004 Prentice Hall. All rights reserved. 34 GRAPHIC showing: Printing options Preview and Print Documents, Close a Document, and Close Word (cont.)

Copyright (c) 2004 Prentice Hall. All rights reserved. 35 SCREEN BEAN INTRODUCTION — TEXT: HELP Use Microsoft Help System

Copyright (c) 2004 Prentice Hall. All rights reserved. 36 GRAPHIC showing: Word help options Use Microsoft Help System (continued) Enter help query here Further details Task Pane with search results

Copyright (c) 2004 Prentice Hall. All rights reserved. 37 Summary In this chapter you: Started Word and navigated in the Word window. Examined documents in the Page Layout, Normal, and Reading Layout views Changed the magnification with the Zoom button Displayed non-printing characters with the Show/Hide button.

Copyright (c) 2004 Prentice Hall. All rights reserved. 38 Summary (continued) Entered and deleted text Selected and replaced text Used insert and overtype mode to change existing text Used the Spelling and Grammar checker tools Changed the font and font size of text

Copyright (c) 2004 Prentice Hall. All rights reserved. 39 Summary (continued) Added emphasis to text Viewed the header and footer area Created a folder for your chapter exercises Saved, previewed and printed a document Explored Word help features

Copyright (c) 2004 Prentice Hall. All rights reserved. 40 Questions?