TIME AS A RESOURCE Limited in Nature Valuable resource A democratically shared resource Setting up systems Building and maintaining relationships Technology helps Delegation Multi-tasking Pareto law 80% time for 20% result 20% time for 80% result (Contd)

(contd.) Handle time crisis How to avoid future time crisis Fire fighters get promoted! Identify time – wasters Prioritizing Clarity among top performers Clear the table! Postpone uncomfortable job – where to begin Doing something unpleasant

Organisation and filing Computers and other storage devices Most ordinary tasks – attend immediately How to handle interruptions -Plan work-area -Signaling system Ability to read fast and comprehend Highlight important points Avoid second or third reading Objectives to read particular material Make short notes – add references (page Nos) Plan working hours – avoid fatigue Learn to say `NO’ Decide the time an activity deserves Evaluate and obtain self-feedback Plan parallel activities Manage time on travel

Effective meetings Plan an agenda, circulate in advance Provide papers in advance Provide brief overview in the beginning Make notes, including who said what Make draft minute as soon as possible Declare start and finish time Use flip charts or PPT Talk less, allow people to think

Time Related stress Time pressure cause stress Deteriorate efficiency and effectiveness Long list of time wasters Personality factors, ambitious, competitive, achievement – oriented and demanding Time pressures as positive or negative Avoid over-commitment Good listening skills, brief responses

Techniques of Time Management Set objectives Prioritize tasks Get organized Set deadlines, do not postpone Block out undisturbed time Learn to delegate Plan everyday, paint a mental picture Detailed written communication followed by brief oral communication Develop good reporting system Train subordinates