Revenue Management Program – RMP October 23 and 24 th Training
Agenda Review of Current (7/1/2006-Present) Process Implementation Schedule How to get where we’re going - Step by Step Guide –Closing the Revolving Fund –De-allocating General Fund What will happen once we are there What will happen once campus state appropriation is fully expended
Payroll Entries – Where We Are Now Review of the Current (7/1/2006-Present) Process –Campus General Fund is being used to fund CSU Operating Fund (485) payroll that is posted to SCO fund 0948 monthly –In keeping with process established in AD Campuses Begin by Remitting to 0948 to cover off-cycle pay Off-cycle Payroll Main Payroll
Payroll Entries – Where We Are Now AD Process Then, process a PFA to fund Total 485 Payroll Expense Prior to Main Payroll is processed by the SCO –Submit a Payroll Estimate –Receive and Post Payroll to Ledger –Submit PFA to Settle Estimate to Actual Process is cumbersome and performed by 24 groups throughout the CSU CO will centrally submit estimate PFA to fund campus payroll and will settle amount between General Fund and Operating Fund 485 Quarterly Transaction known as the Centralized Payroll Activity (CPA)
Implementation Schedule This process will be implemented this fiscal year. To accomplish this, campuses will return their General Fund 2006 to the Chancellor’s Office no later than the end of the second quarter. Phase I Long Beach Sonoma Humboldt San Jose San Luis Obispo Sacramento San Marcos Phase II All other campuses
How to get where we’re going Cut off Claim Schedules for Final Revolving Fund Reimbursement Reconcile all Outstanding Claim Schedules Immediately Uncheck Funds Marked as Claimable
How to get where we’re going – cont. Move Salary/Travel Advance, Petty Cash and Change funds and restore cash to revolving fund
How to get where we’re going – cont. Final Campus Payroll PFA cycle
How to get where we’re going – cont. Final Campus Payroll PFA cycle – cont.
How to get where we’re going – cont. Receive all Reimbursement Checks from the SCO Reconcile State Treasury Bank account to ensure Revolving fund cash is whole
How to get where we’re going – cont. Journal Revolving Fund closed to General Fund Revolving Fund Advance
How to get where we’re going – cont. –Remit Advance Amount to the SCO Journal Entry – Fund Balance Clearing DR – Revolving Fund Cash CR
How to get where we’re going – cont. Reconcile 2006 General Fund Appropriation Year should be clear of accruals and encumbrances –Reimbursed Activities and Transfers in from 0498 should either be unused or in balance. Notify Budget Administration Office via at of amount to de- allocate from campus agency Depending on transaction flow, campus may run into delays. Guide includes the changes that are necessary if the two most likely delays occur – Revolving Fund Reimbursement or DGS Advance.
What will happen once we’re there… Once campus de-allocation process is complete, the CO will submit a monthly CPA. –Amount transferred to campus 0948 accounts based on average SCO payroll activity. –Campus will continue to maintain amount on balance at the SCO for off-cycle pay and other miscellaneous debits to their agency
What will happen once we’re there… No campus agency SCO accounts for general fund 0001
What will happen once we’re there… Notice of CPA amounts and accounting distributed by AD NOAT. –Upon receipt of transaction campus will Debit Fund Balance Clearing Credit State Appropriation Adj.
What will happen when campus allocation is fully expended… Total General Fund Appropriation to the CSU will be fully expended by payroll. To accomplish this for all campuses –The CO will continue to transfer General Fund payroll estimate to campus Fund Balance Clearing DR State Appropriation Adjustment CR –At the same time the CO will issue a CPO to notify campus that cash in the same amount has been removed from the campus account in the CSU Bank. State Appropriation Adjustment DR Cash in Agency Bank CR
What will happen when campus allocation is fully expended…